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301-CPH-Change Order 1 on o er an o mes RECEIVED 2 5 995 Mr. William A. Simmons, P,E. City Manager ~CI_T.Y OF S D City of Sanford P.O. Box 17gg Sanford, Florida 32772-1788 Re: City of Sanford Mill Creek - Year 1 CPH Project No. S0607.08 Dear Mr. Simmons: Attached are 5 copies of Change Order No. 1 for the Mill Creek Year 1 construction project, which results in a Change in the Contract Cost in the amount of(-)$4208.00. With this proposed Change, the new Contract Cost is $239,792.00. This Change Order has been reviewed by CPH and is recommended for approval by the City. Each of the c0piCs has been signed by CPH and the Contractor: if you find this Change Order acceptable, please sign and date all 5 copies and return two copies to us for.our records. (We will then forward one executed copy to the Contractor. ) Should you have any questions regarding this matter, please do not hesitate to call. Sincerely, CONKLIN, PORTER & HOLMES - ENGINEERS, INC. Ralph E. Ouimette, Jr. CPH Project No. S0607.08 Change Order No. 1 PROJECT: Mill Creek -~xYear 1 Date: September 12, 1995 Location: Saiford. Florida Contractor: Central Florida Underground Reason for Change: Revisions as shown on the individual item description and summary of chan~e. Breakdown of Proposed Changes and Basis of Payment (Includes pertinent drawings and sliecifications, where necessary.) · Change in Contract Cost +(-) 1. Total Proposed Change in Contract Cost +(-): $ (4,208.00) 2. Original Contract Price: $ 244,000.00 3. Total All Previous Change Orders (Change Order No. 0 thru No. 6): $ 0.00 4. Current Contract Price (Total of Items 2 & 3 Above): $ 244,000.00 5. New Contract Price (Total of Item 1 & Item 4): $ 239,792.00 6. Original Contract Time: 180 Calendar Days. 7. Current Contract Time (Total of Item 6 & Item 7): 180 Calendar Days. 8. Additional Days Proposed: None Requested. 9. New Contract Time (Item 7 &Item 8): No ChanEe. 10. New Construction Complete Date: No Chan~e. Recommended by: CONKLIN, PORTER & HOLMES-ENGINEERS, INC. \ CENTRAL FLORIDA UNDERGROUND Date CITY OF SANFORD W Date CPH Project No. S0607.08 Change Order No. 1 PROJECT: Mill Creek \Year 1 Summary of Charges 1) Credit for Chain Link Fence not Installed: <$2,358.00> 2) Credit for Fence not Relocated: <$1,350.00> 3) Credit for Manhole Rims not Raised: <$2,000.00> 4) Additional Fabriform at Station 10+00: $1.500.00 ., Total: <$4,208.00> CPH Project No. S0607.08 Change Order No. 1 PROJECT: Mill Creek ~Year 1 '1. Item #1 Credit for Chain Link Fence not Installed Description: Proposed locations for sections of tl~e chain link fence was changed to better accommodate maintenance in the field. The changes in location resulted in a reduction of 262 LF to be installed at the contract unit price of $9.00/LF. Change in Contract Cost < Credit >: < $2,358.00 > Change in Contract Time: , None Requested. CPH Project No. S0607.08 Change Order No. 1 PROJECT: Mill Creek -\Year 1 Item #2 Credit for Fence not Relocated Description: A section of existing chain link fence of the east side of the creek between sta. 1 + 50 to sta. 4 + 30 was not removed and relocated. The contractor was able to perform the grading work without the relocation and, subsequentially, offered a credit for the work not performed. Change in Contract Cost <Credit>: <$1,350.00> Change in Contract Time: , None Requested. 6 CPH Project No. S0607.08 Change Order No. 1 PROJECT: Mill Creek ~Year 1 ., .. Item # 3 Credit for Manhole Rims not Raised by Contractor Description: Five (5) manhole rims were proposed to be raised as part of this project. The work was not done and a credit was offered to the owner for the contract mount. Change in Contract Cost <Credit>: <:$2,000.00> Change in Contract Time: None Requested. 7 CPH Project No. S0607.08 Change Order No. 1 PROJECT: Mill Creek ~Year 1 Item #4 Additional Fabrirorm at Station 10+00 Description: One-hundred and seventy-six feet (176') of Fabriform Filter Point Material was installed at Station 10+00 opposite the discharge for the 42" storm outfall pipe. The Fabriform was added to provide additional slope protection from stormwater discharge during significant rain events. 8 rte and Holmes 0% ENGINEERS, INC. Cl~ OF SA F~ ~4~-~0639 May 26, 1995 Mr. William A. Simmons, P.E. City Manager City of Sanford P O Box 1788 Sanford, Florida 32772-1788 Re: CRA Improvements - St. Johns Parkway, Towne Center Blvd. - CPIt Job No. S0613.02 CEI Services - I/4 and SR46 - CPI-I Job No. S0613.04 Revised Status - Proposed Fee Adjustments Dear Mr. Simmons: Our last billings to the City (through the period ending March 21, 1995) indicated that engineering costs had exceeded the currently authorized fee limits for the referenced projects. As you will recall, we previously (in our letter of January 11, 1995) requested an additional, interim authorization of $18,000 for engineering services in connection with the St. lolms Parkway project and also stated that a further increase for that job and most likely for the I/4-SR46 job would be needed. At the time of that letter, we reported that we were within our fee on the I/4-SR46 project, but indicated it was likely that an increase would be required. The purpose of this letter is to provide a written status report on the profess of both jobs, and to address engineering fee matters. I-4/SR 46 - S0613.04: This project, being constructed by Martin, is at a final punch list stage, with the sole remaining major issues being project final inspection and closeout and the installation of signalization. Signaiization work has lugged due to extensive coordination, correspondence, meetings, etc., in connection with modifications requested by Seminole County. The signalization issue has now been resolved by a decision on the part of the City to proceed with hard-wired interco.,mects as origin~ly plann~. M-q."tin and their subcontractor, Traffic Control Devices, have installed most of the signals and we are awaiting authorization from FDOT to activate them. We would expect final inspection of Martin work, including signalization, to occur by mid-hne. As you know, Martin is not actively working on SR46 and 14, other than punch list items. Once the FDOT signal authorization occurs, TCD and Martin will activate the signals and project close-out can occur. Meanwhile, there is not much activity on this job. In late March our overage of engineering fees was $1,878.61. Project close-out and its intensive requirements in inspection, coordination and administration items such as change orders, pay applications, etc. has increased that overage to $13,166.68 as of 5/10/95. We therefore request an increase in the engineering fee for this job of $15,250 to cover the present overage and to carry the project to completion. The requested increase covers the $13,166.68 overage already at hand, plus an estimated additional two weeks of minimal engineering time and reflects the need to spend time necessary to bring together the loose ends of this project and to close it out. · rter and Holmes ENGINEERS, INC, 500 W, FULTON STREET POST OFFICE BOX 2808 SANFORD, FLORIDA 32772-2808 TEL407-322-6841 TEL407-831-5717 Page 2 May 26, 1996 Towne Center Boulevard and St. lohns Parkway. Etc - CPH lob No. S061~.02: The current status of this project is as follows: The water, sewer, reclaimed and storm drainage systems are in place and FDEP certifications as appropriate have been made. St. Johns Parkway and Towne Center Boulevard to St. lohng Parkway has been constructed through the first layer of paving. The north portion of Towne Center Boulevard has been built through curbing, including the modifications to the pavement brought about by the Gateway project. Please note that the coordination necessary for the Gateway project has been considerable. We have previously provided you an estimate of the portion of our fees for this project which are directly attributable to the Gateway project. The major remaining items of work for this project are: Remaining road work on the northern portion of Towne Center Boulevard and North Towne Road. Signalization improvements at five locations. Street lighting as an extra, added to Amick's contract. Project fmalization and closeout. In addition to the original scope of services for St. IOhn~ Parkway and Towne Center Boulevard, we have provided other services in major work areas at the request of the City. These include: Gateway modifications and extensive coordination with all parties including the Gateway developer. Considerable assistance to the City in review of bidding documents, plans, and other bidding assistance in connection with irrigation and landscaping for the Mall roads. Assistance to the City and MSA in connection with roadway street lighting including adding this work to Amick' s contract after it was determined that a separate bidding for this work would not be appropriate based on the level of engineering plans and specifications provided by MSA's engineer and the tight Mail construction time flame. Page 3 May 26, 1995 Realistically, we would expect Amick to be substantially complete with the St. Johns Parkway/Towne Center Boulevard work by June 15, with project close-out and probable roadway lighting and signalization activities lingering after that date. Using the end oflune as atarget date for total completion of Amick's contract and assuming that we will provide construction administration/inspection assistance to the City in the street lighting eftoRs, we estimate that engineering fees required to close out the original scope of services of this project would be $31,500.00. This figure includes the present overage of $22,413.94 plus approximately 6 weeks of work at about $1,500 per week. Note that this $22,413.94 present overage includes. at least 5 months of additional engineering and inspection effort on the lighting, landscape and irrigation systems over our original scope as miscellaneous items were either added to Amick' s contract or are completely separate contracts. Previously we had not separately identified that work, and it has been extensive (probably approaching $18,000.00. Based on our previous involvement in the landscaping and irrigation work (past work already billed under our S0613.02 TCP and SIP Contract), and projecting the need for other miscellaneous project closeout activities, we estimate approximately $16,000 ($4,000 per month for 4-1/2 months to take us through September 1995), for engineering assistance to the City in connection with irrigation and landscaping contract and miscellaneous other general services to bring the overall project to completion. As you are aware, we've been providing assistance to the City on the landscape and irrigation contract administration and construction inspection, both in coordinating those activities with Amick on Towne Center Boulevard and St. Johns Parkway, and in meeting with Howard Jeffties of the City and advising him on dealing with the irrigation and landscape contractor. Summary: $15,250.00 S0613.04. Additional fee requested on I/4-SR 46 project. This would take the authorized engineering fee from $44,838.36 to $60,088.36, based on a final completion date of/une 15, 1995. There have been no previous fee adjustments. $31,500.00 S0613.02. Additional fee requested on St. Johns Parkway / Towne Center Boulevard project. This would take the authorized engineering fee from $56,276.80 to $87,776.80 for the basic scope of services based on an estimated completion date of June 30, 1995. $16.000.00 S0613.02 - Extra Services in connection with landscape and irrigation construction administration and inspection services, coordination of remaining utility connects to the Mall, coordination with the City, County, MSA and FDOT concerning signalization and roadway opening concerns, collection and provision to the City of project "es-builts" and other services to bring the project to completion. $62,750.00 recycled paper Conklk,, Porter and Holmes (~[~ POST OFFICE BOX 2808 SANFORD, FLORIDA 32772-2808 TEL407~322-6~4~ TEL407-831-5717 Page 4 May 26, 1995 We are striving to provide the City with the most efficient level of service possible while still addressing the many challenges that arise from bringing together the remaining work forces to complete this very complicated job. We welcome the opportunity to meet with you to go through the status of these projects and their associated billings to address any questions you may have. If these requests meet with your approval, please indicate by signing and returning one copy of this letter for our ~es. We sincerely appreciate the work provided by City staff and feel that together we are bringing this project to a satisfactory conclusion and are looking forward to the Malt opening this coming fall. Sincerely, CONKLIN PORTER AND HOLMES-ENGINEERS, INC. James C. Branch, P.E. St. Vice President President APPROVAL:  ~ ~ Date: William A. Simmons, P.E., City Manager C_j tu Sanford. Floriclcz Fax (407) 330-5666 June 14, 1995 Conkiln, Porter and Holmes Engineers, Inc. P. O. Box 2808 Sanford, Florida 32772-2808 ATIN: James C. Branch, P.E. BZ' City of Sanford/CRA Roadway Improvements Contracts Dear Jim: On June 12, 1995, the City Commission and the Community Redevelopmerit Agency approved the proposed fee adjustments contained in your letter of May 26, 1995. One (1) "accepted"copy of your letter is returned herewith. Proposed Change Order No. 4 for Martin PatMug Company was also approved. Returned herewith are three (3) fully executed copies of that change order previously forwarded by your letter of transmittal of June 7, 1995. I have retained one (1) fully executed copy for our files. Also approved in concept were the draft change order to the Amick Contract in the amount of $464,9452.8, and the estimated revision to the Martin contract to cover revision to the pavement at State Road 46, Station 88+20 in the amount not to exceed $7,750-. 'Very truly yours, W. A. Simmons, P.E. City Manager WAS/acd Enclosures cc: Finance Director Rick Holloway ~gMetter\CPH-ro~d,~on "The Friendly City"