301-CPH-Amendment 15 ~ ~ . ~ rt el
~ '~ SANFORD, FLORIDA32772-2808
September 30, 1994
RECEIVE~
City of
~. O. Bo~ ]?~ CITY OF SA
C~ Jo~ No. ~0~07.0~
~c~ ou~ ~iscussio~ ~ay, ~ac~ ~c com~]ct~ comics of our ~o~os~l fo~ Co~t~b, ~d~,~s~t~o,
~ ~pcctio, Scrips for the s~o~wat~r ~m~roYcm~,~ on ~i]~ C~ ~ ~ S~t. ~csc proposals
have b~n ex~uted by CPH ~d ~ presented for your final review ~d approval.
Per our discussion, we unders~nd ~at ~e City my have some City i~pection perso~el available
dur~g ~is job to supplement, or even t~e the place of, ~e CPH provided Inspeaors. Should the City
perso~el b~ome available, we will be glad to work with them ~d r~uce our insp~ion bill~gs
accordingly. Depending on ~e extent of Ci~ inspection effort provide, ~is could result in a
co~iderable reduction in the consuitor costs on the job. We thi~, that in m~y cases, the City
Inspectors could be very valuable, p~icul~ly on this job b~ause of their local ~owl~ge.
Please call if you have ~y questions concerning the a~ched or above.
Sin
J~es C. Br~ch, P.E.
President
A~ac~enB
jc~.~
AMENDMENT NO. 15
TO AGREEMENT DATED DECEMBER 17, 1987
BIDDING, CONSTRUCTION ADMINISTRATION AND
CONSTRUCTION INSPECTION SERVICES
MILL CREEK YEAR I DRAINAGE IMPROVEMENTS
BETWEEN
THE CITY OF SANFORD, FLORIDA
AND
CONKLIN, PORTER AND HOLMES-ENGINEERS, INC.
//~
is Agreement made on the day of c~_~' , 1994 between the CITY OF SANFORD, FLORIDA
(hereinafter called the CITY) and CONKLIN, PORTER AND HOLMES-ENGINEERS, INC. (hereinafter
called the ENGINEER), is mutually agreed upon and declared an authorized Amendment to an
Agreement dated December 17, 1987, between the parties, herein setting forth the scope, terms
and conditions of the work herein authorized.
In case of any conflict between this Amendment and the aforementioned Agreement of December
17, 1987, this Amendment shall govern for the work described herein.
WHEREAS, the CITY through its consulting Engineers has completed designs, engineering plans,
specifications, and certain bidding documents, permitting, and other services required as precedent
to bidding and construction of said facilities by the CITY, and
WHEREAS, the City of Sanford has an established relationship and continuing services agreement
with ENGINEER for provision of services on this project on which the ENGINEER previously prepared
engineering designs, plans, specifications and assisted with land acquisition services, and
MCCON1 .pro:jms
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WHEREAS, the ENGINEER is intimately familiar with and qualified for this project work including
drainage and utility construction and has personnel and capabilities to perform the designated services,
NOW THEREFORE, the CITY and the ENGINEER for the considerations named hereinafter agree as
follows:
SECTION 1
PURPOSE OF AMENDMENT
I. 1 General
1.1.1 This Amendment work is to generally provide for engineering services during the pre-
bidding, bidding, administration of construction, and resident project services during
construction, and other services as herein specified.
I, 1.2 The detailed purpose of this Amendment is to provide pre-bidding, bidding, construction
administration, and construction inspection services on Mill Creek Year 1 Drainage
Improvements.
1 .I .2.1 It is anticipated that other professional service work not included in this Amendment
will be subsequently negotiated and authorized. These subsequent authorizations
would cover, but not necessarily be limited to additional work and coordination involved
with remaining land acquisition, easements and other non-specific land or other
negotiations and arrangements beyond September 1, 1994 that may be required with
property owners and other affected parties not previously concluded for the Mill Creek
project.
1.1.2.2 The Cloud Branch portion of the Year I Program which has been dropped from this
current project because of legal complications in connection with the Cloud Branch Coal
Gasification facility matter and on going negotiations with the railroad and Pebble
Junction, may be added back to the project at some stage. Services required to
accomplish this would be an additional or extra service separately negotiated and
authorized when and if a decision is made to proceed with the Cloud Branch Year 1
portion of the project.
1.1.2.3 Additional subconsultant services of surveys, and environmental scientist (jurisdictional
and permitting) services, construction quality control testing, water quality monitoring,
or other specialist services are not included. If these services are subsequently
determined advisable during the course of the work, they may be considered for
authorization as an additional service under Section 3 of this Amendment or separately
provided by the CITY or consultants employed directly by the CITY.
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-2- Document Date: September 30, 1994
1.1.2.4 Based on the bids received (including selected alternative bids for the Year 1 Program),
prepare an updated report, revised implementation plan, stormwater utility and other
revenue projections and opinion of costs to implement Year 2 and Year 3 improvements
in the Mill Creek and Cloud Branch basins. This revised implementation plan will include
other completed, on-going or contemplated City-wide drainage programs as described
and determined by the City with the stated purpose of determining the approximate size
and timing of an initial bond issue which will allow acceleration of these Mill Creek,
Cloud Branch and other City drainage improvements.
SECTION 2
SCOPE OF CONSTRUCTION RELATED SERVICES
2.1 General Services of the ENGINEER
2.1.1 The ENGINEER agrees to perform professional services in connection with the project
as hereinafter stated.
2.1.2 The ENGINEER will serve as the CITY's professional engineering representative in those
phases of the project to which this Amendment applies and will meet, consult with, and
provide advice to the CITY during the performance of these services. The ENGINEER
will perform the services for the City Commission under the direction of the City
Manager or his designated representative.
2.1.3 Attached as Exhibit "A", is a Plan of Study which is hereby made a part of this
Amendment showing the scope of work contemplated, the time estimates, and overall
cost estimates for the initial scope of work generally described herein.
2.1.4 Pre-Bid Phase
2.1.4.1 Gather current status data from CITY, land acquisition specialist and City attorney
relating to the proposed construction and land matters.
2.1.4.2 Modify engineering designs, plans and documents to drop the Cloud Branch portion of
the Year 1 Program from the completed plans and contract documents.
2.1.4.3 Perform additional modifications to the documents previously completed, allowing for
alternate deductive bids to reduce the cost of the project if deemed necessary after bids
are received to stay within funds available.
2.1.4.4 Review permits and approvals in hand for completeness. Review and assist in
implementing and planning for conditions required by permits/approvals.
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-3- Document Date: September 30, 1994
2.1,4.5 Provide assistance, advice, counsel and field assistance to the CITY and their field
forces in initiating some construction on the overall Mill Creek / Cloud Branch project
by the CITY prior to bidding this project in order to preserve the existing, previously
issued Conceptual Permit which required construction be initiated within 2 years of
permit issuance, including preconstruction conferences, field meetings, construction
inspection and other work.
2.1.5 Biddine Phase
Prepare draft or review advertisement for bids for placement in appropriate publications
by CITY for initial construction contract. To generate contractor interest in the project
work and in an effort to enhance competition, ENGINEER will send copies of the
Advertisement to potential bidders and plan rooms to notify them of the bid letting.
2.1.5.1 Prepare and distribute up to 30 copies of the Contract Documents and keep records of
the distribution of Documents to bidders and suppliers for the contract.
2.1.5.2 Answer questions of bidders and suppliers. No interpretations of the Documents will
be made other than through issuance of Addenda to the Documents.
2.1.5.3 Coordinate with CITY on possible changes required and issue addenda to the
Documents as recluired for the contract.
2.1.5.4 Prepare for and attend the bid opening, and follow-up.
2.1.5.5 Summarize, tabulate, and evaluate the bids, investigate bidders' qualifications and
references, and assist the CITY in their selection of the construction contractor.
2.1.5.6 Consult with the CiTY and advise them as to the acceptability of subcontractors and
other persons and organizations proposed by the general contractor for those portions
of the work for which subcontractor approval is required by the Documents.
2.1.5.7 Prepare for CITY attorney review, a conformed set of draft Documents consisting of
Construction Proposal and Contract, bonds, insurance certificates, construction
schedules and other portions of the contract in order to assist the CITY in their
determination as to whether to issue a Notice to Proceed to the contractor on the
contract.
2.2 Construction Administration and Inspection Services
The City will provide the ENGINEER with a written authorization to proceed.
MCCON1 .pro:.lms
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2.2.1 Construction Administration Services
The construction period for these activities will commence with the award of
construction contract by the City and will terminate upon written approval of final
payment by the CITY for that contract and certification of completion to regulatory
agencies. During the construction period, the ENGINEER will:
2.2.1.1 Advise and consult with the City concerning the construction activities and will act as
the CITY's representative as provided in the General Conditions of the Contract
Document concerning construction administrative matters as hereinafter described.
2.2.1.2 Attend and represent the CITY at preconstruction, progress and project closeout
meetings with the Contractor, surveyors or layout personnel and construction quality
control testing personnel. Review and monitor contractor's construction schedule and
advise City of any anticipated project delays and/or early completion indicated through
such review and through construction progress observation.
2.2, 1.3 Consult with the Contractor and St. Johns River Water Management District and review
and submit contractor's proposed sequence of construction, detailed plan for
performing the work including maintenance of creek flows, dewatering plan, general
and detailed pollution/erosion/sediment control plan including how Contractor intends
to meet all St. Johns River Water Management District permit conditions and
requirements.
2.2.1.4 Make periodic visits to the work site to observe the progress and report to the CITY as
to the amount of work complete, the overall quality of executed work, and observed
impediments to the successful contract completion. ENGINEER will not be required to
make exhaustive or continuous on-site observations as to the quality or quantity of
completed work; he will not be responsible for the construction means, methods,
techniques, sequences, or procedures or the safety precautions incidental thereto; his
efforts will be directed toward providing assurance to the CITY that the completed
project will substantially conform to the contract, plans, and specifications, but he will
not be responsible for the CONTRACTOR's failure to perform the construction work in
accordance with said documents. Based on such on-site observation as an experienced
and qualified design professional, he will keep the CITY informed as to the progress of
the work, will endeavor to guard the CITY against defects and discrepancies and will
coordinate with the CITY and the Contractor as to disapproving or rejecting work failing
to meet the project plans, specifications or other Contract Documents.
2.2.1.5 Check and approve shop drawings, catalog data, diagrams, illustrations, schedules,
samples, test and inspection results and other data the Contractor is required to submit,
but only as to conformance with the overall design concept of the project and
compliance with the Plans, Specifications, and other Contract Documents as well as
City of Sanford requirements.
MCCON1 ,pro:Jrns
'5- Document Date: September 30, 1994
2.2.1.6 Provide supervision, direction and assistance regarding Engineering Inspection Services
outlined in Section 2.2.2.
2.2.1.7 Issue all instructions of the CITY to the Contractor; prepare routine Change Orders as
required; he may, as the CITY's representative, require special inspection or testing of
the work (whether or not fabricated, installed or completed); he will act as interpreter
of the terms and conditions of the Contract Documents and judge of the performance
thereunder by the CITY and the Contractor and will make decisions on all claims of the
CITY and the Contractor relating to the execution and progress of the work and all
other matters and questions related thereto; but the ENGINEER shall not be liable for
the results of any such interpretations or decisions rendered by him in good faith.
2.2.1.8 Based on his on-site observations as an experienced and qualified design professional
and on his review of the Contractor's applications for payment, supporting data, and
information received from the CITY, determine the amounts owing to the Contractor
and recommend approval in writing of payments to the Contractor in such amounts;
such recommendations to constitute representations to the City, that are expressions
of the ENGINEER'S opinion, based on such observations and review, that the work has
substantially progressed to the point indicated and that, to the best of his knowledge,
information and belief, the quality of the work is in accordance with the Contract
Documents (subject to an evaluation of the work as a functioning project upon
Substantial Completion and to the results of any subsequent tests called for in the
Contract Documents and to any qualifications stated in his approval). By
recommending an application for payment, the ENGINEER shall not be deemed to have
represented that he has made any examination to determine how and for what purposes
the Contractor has used the monies paid on account of the Contract Price, or that title
to any of the Contractor's work, materials, or equipment has passed to the CITY free
and clear of any liens, claims, security interests or encumbrances. Such
representations shall at no time be considered as a legal obligation of the ENGINEER.
2.2.1.9 The ENGINEER will, in conjunction with other CITY representatives conduct punchlist
and final inspections of the in-place work to determine if the work is completed
substantially in accordance with the plans, specifications and other contract
documents. These inspections shall form the basis for the ENGINEER's review and
recommendation for payment on the CONTRACTOR's final pay request.
2.2.1.10 Review Contractor/Inspector-provided record drawings/surveys and other as-built data
for installed facilities and bring any apparent discrepancies between the as-built
conditions and the design conditions to the attention of the CITY. Coordinate with the
Contractor regarding provision of the construction record drawings prior to final on-site
inspections and punchlist preparation. Prepare and furnish to the City a reproducible
set of record drawings showing those changes made during the construction based on
the data noted above.
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2.2. I. 11 Prepare statements of completion (qualified if necessary) to regulator,/agencies.
2.2.1.1 2 The ENGINEER shall not be responsible for the acts or omissions of the Contractor or
of any the Contractor's, Sub-Contractors, Agents, Employees, or other persons
performing any of the work under the construction contract, or of others.
2.2.2 Construction Insoection Services
The construction period for these activities will commence with the award of the
construction contract by the CITY and will terminate upon written approval of final
payment by the CITY for the contract certification to the regulatory agencies. During
this construction period, the ENGINEER will:
2.2.2.1 Provide Resident Project Services including on-site observation and inspection of
installed work and work in progress, and verify Contractor compliance with plans,
specifications, change orders and field directives. ENGINEER will inspect work during
execution to observe construction methods and techniques, and will selectively inspect
delivered materials on-site or at their source (not including materials testing to be
provided by others) as to compliance with the Contract Documents. For purposes of
this contract, Resident Project Services shall consist of unscheduled and scheduled site
visits totalling approximately 10 hours per week on a continuing basis for
construction inspection (in addition to construction administration services separately
enumerated in 2.2.1 and related sub-paragraphs). Neither full-tlme observation at any
work site nor observation of all work sites while Contractor is working is anticipated as
necessary. Actual time spent inspecting shall be dependent on observed on-site
conditions and events but it is estimated to be approximately 1/4 time for one
project representative as noted above. If it is determined that, due to construction
progress (or lack thereof) or other related matters that additional time and cost or other
changes than enumerated in this scope of services or in the attached Plan of Study are
required to adequately address the construction inspection or administration items; the
ENGINEER is obligated to bring this situation to the CITY's attention and to furnish
services as may be agreed upon and to negotiate a change in the authorized fee.
2.2.2.2 Through on-site observations of the work in progress and field checks of installed work,
materials and equipment, the ENGINEER will endeavor to provide further protection for
the CITY against defects and deficiencies in the work, but this inspection and
observation work shall not make the ENGINEER responsible to find or note all
discrepancies in the work nor for the Contractor's failure to perform the construction
work in accordance with the plans, specifications or other contract documents. Note
that the construction inspection observation and inspections are to be supplementary
to those provided under the Construction Administration Services described in
paragraph 2,2.1.
MCCON1 .pro:ires
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2.2.2.3 Provide a record of the Contractor's activities throughout the construction, including
notations on the nature and cost of any extra work or changes ordered during
construction; however, the ENGINEER is not responsible for the performance of the
construction contract by the Contractor.
2.2.2.4 The ENGINEER shall coordinate his inspection services with the CITY's soils and
materials testing firm representatives, with CITY surveyors and others that may from
time to time provide inspection of the work or other related work, as well as with
regulatory agency personnel. The ENGINEER shall schedule and attend project progress
meetings, representing the CITY at such meetings and address items of CITY concern
to the other parties involved in the overall project. ENGINEER shall also be available to
attend joint project meetings on behalf of the CITY. The ENGINEER shall maintain a log
of required water quality monitoring data provided by others, review such data provided
for compliance with project permit conditions and inform the construction contractor
as to permit compliance requirements including, if necessary, shutting down the
construction until the work is brought within the permit approval criteria.
2.2.2.5 Soils and materials test results furnished by the CITY's testing firm and CITY surveyor's
field check work shall be reviewed by the ENGINEER to help determine if installed fill
and other construction is properly located and meets the project requirements. The
ENGINEER shall maintain a file of provided copies of test results and survey checks
during the construction process and prior to approval of the Contractor's final pay
request, review the plans and test results and surveys to determine whether all required
testing is on hand and that all tests reported acceptable materials, compaction, etc.,
and that construction is properly located.
SECTION 3
ADDITIONAL SERVICES OF THE ENGINEER
3.1 If authorized by the CITY, the ENGINEER shall furnish or obtain from others the
following additional services, or the CITY may provide these services separately or
directly with the provider. Such additional services will be paid for by the CITY as
outlined in Section 5.
3.1.1 Additional services due to significant changes in the scope of the project or its design
including, but not limited to, changes in size, complexity, character of construction or
due to time delays in initiating or completion of the work as described herein.
3.1.2 Additional services as previously outlined in paragraphs 1.1.2.1, 1.1.2.2, 1.1.2.3 and
1.1.2.4 contained herein.
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3.1.3 Provide through subconsultants, surveys, soils, environmental scientist (jurisdictional
and permitting) services, construction quality control testing, or other specialist services
including real estate/right-of-way agents, project/construction management,
financial/budgetary consultant, and bookkeeping/accounting services. if these services
are subsequently determined advisable during the course of the work, they may be
considered for authorization as an additional service under this Section or separately
provided by the CITY.
3.1.4 Except as otherwise provided herein, services or additional costs associated with
revising previously accepted studies, reports, or other documents prepared by the
ENGINEER when such revisions are due to causes beyond the ENGINEER's control.
3.1.5 Additional services resulting from public protests. administrative hearings, or similar
matters,
3.1.6 Preparing to serve and/or serving as an Expert Witness for the CITY in any litigation,
public hearing, condemnation proceeding, right-of-way or easement acquisition or
negotiation, or other legal / administrative proceeding.
3.1.7 Furnishing additional sets of prints of drawings and other Documents beyond those
designated in Section 2.
3.1.8 Additional engineering services required by revisions to regulations (after the date of
this Amendment) as applicable to the St. Johns River Water Management District,
Corps of Engineers, Seminole County, or other regulatory agency requirements.
3.1,9 Additional construction inspection and administration services than outlined in Section
2.2 including the estimates shown in 2.2.2.1 (inspection) and the Plan of Study caused
by a longer construction period than specified, or other construction or field conditions
not anticipated and beyond the ENGINEER's control.
3.1.10 Additional services in connection with the project including services normally furnished
by the CITY as described in Section 4 herein and services not otherwise provided for
in this Agreement.
SECTION 4
CITY RESPONSIBILITIES
4.1 The CITY will:
4.1.2 Advise the ENGINEER of his requirements for the project and designate a person to act
as the CITY's representative with respect to the work to be performed under this
Amendment, and such person shall have complete authority to transmit instructions,
receive information, interpret and define the CITY's policies and decisions pertinent to
the work covered by this Amendment.
MCCON1 .pro:jms
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4.1,3 Obtain and provide data requested that is reasonably available on the project along with
operational and maintenance requirements and easement and right-of-way requirements.
4.1.4 Guarantee access to and make all provisions for the ENGINEER to enter upon public and
private lands as required for the ENGINEER to perform his work under this Amendment.
4.1.5 Make facilities accessible for inspection.
4.1.6 Examine all studies, reports, sketches, schedules, and other documents presented by
the ENGINEER and render decisions pertaining thereto within a reasonable time so as
not to delay the work of the ENGINEER.
4.1.7 Assist in obtaining approval of all governmental authorities having jurisdiction over the
project, and such approvals and consents from such other individuals or bodies as may
be necessary for completion of the Project.
4.1.8 Furnish or direct the ENGINEER in writing to provide at the CITY's expense, any
subconsultant services not designated in Section 2, if advised by the ENGINEER and
CITY concurs that they are necessary.
4.1.9 Furnish, or direct the ENGINEER in writing to provide at the CITY's expense, necessary
additional services as stipulated in Section 3 of this Amendment, or other services as
required.
4.1.10 Provide such legal, accounting, financial and insurance counseling services as may be
required for the project, and such auditing services as the CITY may require.
4.1.11 Give prompt written notice to the ENGINEER whenever the CITY observes or otherwise
becomes aware of any defect in the Project.
SECTION 5
PAYMENT
5.1 Payment
Payment for services and expenses of the ENGINEER to be as set forth below:
5.1.1 Principals and Employees of the ENGINEER.
5.1.2 Compensation paid ENGINEER for services described herein and rendered by principals
and employees assigned to the Project will be computed by multiplying Direct Personnel
Expense (defined in paragraph 5.2.3 herein) times a factor of 1.95 plus all reimbursable
expenses. The fee for the engineering services for the Service described in Section 2,
plus out of pocket expenses as described in 5.2. I below at actual cost thereof shall not
MCCON1 .p~o:jms
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exceed $43,503.01 which includes $8,555.20 for pre-bid and bidding services and
$34,947.81 for construction administration and inspection services.
5.2 Reimbursed Expenses
5.2.1 Expenses for items not specifically valued hereln are to be reimbursed to the ENGINEER
at the actual cost thereof. Said expenses shall include transportation and subsistence
of principals and employees, when traveling in connection with the project, toll
telephone calls, telegrams, prints, photocopies, and similar project-related items.
Monies collected from plan holders in the form of "non-refundable bid deposits" for
Contract Document purchase, will be deposited in Engineer's account and at the
conclusion of the bidding process, a check for total bid deposits received will be issued
to the CITY.
5.2.2 The CITY will make prompt monthly payments in response to ENGINEER's monthly
statements without retention for all categories of services rendered under this
Agreement and for reimbursable expenses incurred.
5.2.3 Direct Personnel Expense used as a basis for payment shall mean the salaries and
wages paid to principals and employees of all classifications engaged directly on the
Project, plus the cost of fringe benefits including but not limited to, social security
contributions, worker's compensation, health and retirement benefits, bonuses, sick
leave, vacation and holiday pay applicable thereto. For purposes of this Amendment,
Direct Personnel Expense shall be considered an amount equal to 1.48 times applicable
salaries and wages.
5.2.4 Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding will be computed at a rate of $600.00 per day or any
portion thereof (but compensation for time spent in preparing to appear in any such
litigation, hearing or proceeding will be computed in accordance with the payment
method as set forth in Paragraphs 5.1.2 and 5.2.1 herein).
5.2.5 If this Agreement is terminated during prosecution of the services prior to completion
of the services of Section 2, payments to be made in accordance with Paragraph 5.1.2
and 5.2.1 on account of that and all prior work under this Amendment shall be due and
payable, and shall constitute total payment for services rendered. In addition, upon
termination, the ENGINEER shall be paid for any additional services authorized and
rendered under Section 3.
5.2.6 Services provided by outside subconsultants will be billed at the direct cost to the
ENGINEER without increase.
SECTION 6
GENERAL CONDITIONS
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6.1 Since the ENGINEER has no control over the cost of labor, materials, or equipment or
over any construction Contractor's method of determining prices, any opinion of
probable construction cost which may be provided in the services of this Amendment
are made on the basis of his experience and qualifications and represent his best
judgment as a design professional familiar with the construction industry, but the
ENGINEER cannot and does not guarantee that bids or the construction cost will not
vary from opinions of probable cost prepared by him. Similar limitations apply to
construction schedules reviewed or prepared by the ENGINEER.
6.2 The CITY and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Agreement and to
partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Amendment. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public body
which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the CITY and the ENGINEER.
6.3 The ENGINEER agrees to initiate work promptly upon receipt of authorization to proceed
and to prosecute the work in an expeditious and timely manner until the Project is
completed based on timely performance by the construction Contractor, regulatory
agencies, land acquisition specialist, property owners, City Attorney, and others
involved.
MCCON1 .p~o:jms
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IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment the day
and year first above written.
CITY:
City of Sanford, Florida
-Cu,,kl;., I~:tu, & Holmoc -ER{}ine~.~, I,~,.
ATTEST& SEAL
/ ~/"/r .f..
· ' Date:
MCCON1 .pro:jms
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EXHIBIT A
PLAN OF STUDY
PRE-BID, BID PHASE, CONSTRUCTION ADMINISTRATION, AND INSPECTION
MILL CREEK YEAR I DRAINAGE IMPROVEMENTS
TIME IN MANHOURS
DESCRIPTION OF TASK P E T/I D S EXPENSES
Gather current status data from CITY, land acquisition specialist and City 1.0 1.0 .0 .0 1.0
attorney relating to the proposed construction and land matters.
Modify engineering designs, plans and documents to drop the Cloud Branch 2.0 6.0 10.0 20.0 12.0 100.00
portion of the Year 1 Program from the completed plans and contract
documents.
Perform additional modifications to the documents previously completed, 1.0 4.0 6.0 8.0 3.0
allowing for alternate deductive bids to reduce the cost of the project if
deemed necessary after bids are received to stay within funds available.
Review permits and approvals in hand for completeness. Review and assist in .0 1.0 1.0 .0 1.0
implementing and planning for conditions required by permits/approvals.
Provide assistance, advice, counsel and field assistance to the CITY and their .0 6.0 6.0 .0 2.0 50.00
field forces in initiating some construction on the overall Mill Creek / Cloud
Branch project by the CITY prior to bidding this project in order to preserve the
existing, previously issued Conceptual Permit which required construction be
initiated within 2 years of permit issuance.
Prepare draft or review advertisement for bids for placement in appropriate .0 0.5 .0 .0 2.0 25.00
publications by CITY for initial construction contract. Send copies of the
Advertisement to potential bidders and plan rooms to notify them of the bid
letting.
SUBTOTAL- PRE-BID 4.0 18.5 23,0 28.0 i:!:::::::~::i:i~i:lii:.i::::.i~i~i~i
Prepare and distribute up to 30 copies of the Contract Documents and keep .0 1.0 .0 .0 15.0 1,055.00
records of the distribution of Documents to bidders and suppliers for the
contract.
Answer questions of bidders and suppliers. 1.0 6.0 4.0 .0 8.0 25.00
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TIME IN MANHOURS
DESCRIPTION OF TASK P E T/I D S EXPENSES
Coordinate with CITY on possible changes required and issue addenda to the 1.0 3.0 2.0 4.0 3.0 25.00
Documents as required for the contract. (Assume 2 addenda)
Prepare for and attend the bid opening, and follow-up. .0 4.0 .0 .0 2.0 5.00
Summarize, tabulate, and evaluate the bids, investigate bidders' qualifications 1.0 2.0 2.0 8.0 15.00
and assist the CITY in their selection of the construction contractor.
SUBTOTAL- BID 3.0 16.0 8.0 4.0 ~:::.~:.::i:::::~!~ii~i:.i::il::~::::~ii~:,~::~:~ii~
Consult with the CITY and render opinion as to the acceptability of .0 3.0 .0 .0 1.0
subcontractors and other persons and organizations proposed by the general
contractor for those portions of the work for which subcontractor approval is
required by the Documents.
Prepare for CITY attorney review, a conformed set of draft Documents .0 0.5 2.0 .0 3.0 25.00
consisting of Construction Proposal and Contract, bonds, insurance
certificates, construction schedules and other portions of the contract in order
to assist the CITY in their determination as to whether to issue a Notice to
Proceed to the contractor on the contract.
Advise and consult with the City concerning the construction activities and GENERAL WORK INCLUDED IN MORE SPECIFIC
act as the CITY's representative as provided in the General Conditions of the ITEMS TO FOLLOW
Contract Documents concerning construction administrative matters as
described.
Attend and represent the CITY at preconstruction, progress and project 2.0 12.0 28.0 .0 4.0 25.00
closeout meetings with the Contractor and construction quality control testing
personnel. (1 preconstruction; 8 progress; 3 special quality control; and 2
closeout)
Consult with the Contractor and St. Johns River Water Management District 1.0 3.0 8.0 .0 2.0 20.00
and review and submit contractor's proposed sequence of construction,
detailed plan for performing the work including maintenance of creek flows,
dewatering plan, general and detailed pollution/erosion/sediment control plan
including how contractor intends to meet all St. Johns River Water
Management District permit conditions and requirements.
MCCON1 ,pro:jms
-15- Document Date: September 30, 1994
TIME IN MANHOURS
DESCRIPTION OF TASK P E TII D S EXPENSES
Make periodic visits to the work site at approximate 10 day intervals, to 2.0 18.0 36.0 .0 6.0 50,00
observe the progress and report to the CITY as to the amount of work
complete, the overall quality of executed work, and observed impediments to
the successful contract completion.
Check and approve shop drawings, catalog data, diagrams, illustrations,
schedules, samples, and other data the Contractor is required to submit:
Assume 10 Major submissions 1.0 4.0 15.0 .0 4.0 5.00
Assume 5 Minor submissions/re-submissions .0 2.0 4.0 .0 2.0 5.00
Issue all instructions of the CITY to the Contractor; prepare routine Change 1.0 3.0 6.0 8.0 3.0
Orders as required. (Assume 2 Change Orders)
Based on on-site observations, review Contractor's applications for payment 2.0 6.0 12.0 .0 4.0 40.00
and make recommendation in writing to the CITY. (Assume 6 Pay Requests)
Provide supervision, direction and assistance regarding Construction Inspection 20.0 86.0 8.0 .0 36.0
Services outlined in Section 2.2.2.
Conduct punchlist and final inspections of the in-place work to determine if the 1.0 6.0 8.0 0. 3.0 20.00
work is completed substantially in accordance with the plans, specifications
and other contract documents. These inspections shall form the basis for the
ENGINEER's review and recommendation for payment on the CONTRACTOR's
final pay request.
Review Contractor provided record drawings/surveys and other as-built data .0 3.0 4.0 3.0 1.0 10.00
for installed facilities. Coordinate with the Contractor regarding provision of
the construction record drawings prior to final on-site inspections and
punchlist preparation.
Prepare and furnish to the City a reproducible set of record drawings showing .0 2.0 4.0 12.0 .0 60.00
those changes made during the construction based on the data noted above.
Prepare statements of completion (certification qualified as necessary) as to .0 2.0 3.0 .0 2.0
completion of the work according to the Document requirements, Regulatory
Agencies and Owner.
SUBTOTAL CONSTRUCTION ADMINISTRATION SERVICES 30.0 '150.5 138.0 23.0
MCCON1 .pro:jms
- 16- Document Date: September 30, 1994
TIME IN MANHOURS
Provide Resident Project Services including on-site observation and inspection
of installed work and work in progress. Verify Contractor compliance with GENERAL WORK INCLUDED IN MORE SPECIFIC
plans, specifications, change orders and field directives. Inspect work during ITEMS TO FOLLOW
execution to observe construction methods and techniques. Inspect delivered
materials on-site or at their source (not including materials testing to be
provided by others) as to compliance with the Contract Documents.
For purposes of this contract, Resident Project Services shall consist of .0 .0 260.0 .0 .0 120.00
unscheduled and scheduled site visits totalling approximately 10
hours per week on a continuing basis for construction inspection (in
addition to construction administration services separately enumerated.
Neither full-time observation at any work site nor observation of all work
sites while Contractor is working is anticipated as necessary. Actual
time spent inspecting shall be dependent on observed on-site conditions
and events but it is estimated to be approximately 1/4 time for one
project representative. If it is determined that, due to construction
progress (or lacl~ thereof) or other related matters that additional time
and cost or other changes than enumerated in this scope of services or
in the attached Plan of Study are required to adequately address the
construction inspection or administration items; the ENGINEER is
obligated to bring this situation to the CITY's attention and to furnish
services as may be agreed upon and to negotiate a change in the
authorized fee.
Provide a record of the Contractor's activities throughout the construction, INCLUDED IN OTHER ESTIMATES
including notations on the nature and cost of any extra work or changes
ordered during construction.
Coordinate inspection services with the CITY's soils and materials testing firm .0 .0 16.0 .0 .0 t0.00
representatives, with CITY surveyors and others that may from time to time
provide inspection of the work or other related work, as well as with
regulatory agency personnel.
PARTIALLY INCLUDED IN OTHER ESTIMATES
MCCON1 .pro:jms
-17- Document Date: September 30, 1994
TIME IN MANHOURS
DESCRIPTION OF TASK P E TII D S EXPENSES
Coordinate and monitor water quality and other permit compliance .0 .0 24.0 .0 .0
requirements and inform contractor and City as to compliance and/or need for
remedial actions.
PARTIALLY INCLUDED IN OTHER ESTIMATES
Review soils and materials test results furnished by the CITY's testing firm and .0 .0 26.0 .0 .0 10.00
CITY surveyor's field check work to help determine if installed fill and other
construction is properly located and meets the project requirements. Maintain
a file of provided copies of test results and survey checks during the
construction process and prior to approval of the Contractor's final pay
request, review the plans and test results to determine whether all required
testing is on hand and that all tests reported acceptable materials, compaction,
etc.
PARTIALLY INCLUDED IN OTHER ESTIMATES
Attend project progress meetings. INCLUDED IN OTHER ESTIMATES
TOTALS 37.0 185.0 495.0 55.0 :'~:~:~:~ ~
Fee Breakdown:
Overall
Payroll Cost ~42,293,23
(1.48 x 1.95)
Out-of-Pocket Expenses 1,700.00
Total ~43,993.23
By Element
. . . Pre-Bidding ~4,374.04
... Bidding ~4, 181.16
., .Construction Admin. ~21,504.39
...Construction Inspection 13,443.42
. , .TOTAL ~43,503,01
FOR CPH USE ONLY...
MCCON1 .pro:ires
-18- Document Date: Scptgmbcr 30, 1994