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301-CPH-Amendment 06 MEMORANDUM June 17, 1993 To: City Manager From: Utility Director ~ Re: Utility Line Relocations - Lake Mary Boulevard Bill - As you are aware, Seminole County will be improving Lake Mary Boulevard from Country Club Road to Highway 17-92. Seminole County is proposing to bid this project in early fall of 1993. The City has numerous water and sewer lines within the right-of- way of Lake Mary Boulevard that will need to be relocated. I have asked CP&H for a proposal to provide engineering services to accomplish the relocation work. Attached are two copies of the proposal from CP&H. Estimated engineering fees are $34,127. Construction cost to perform the actual relocation work may be in the $400,000 range. It is recommended that the City enter into an agreement with CP&H to perform this needed work. Funding for this project needs to be determined. PM/dh Attachments kiln P rt Con ~ o er and Holnies June 11, 1993 Mr. Paul Moore, P.E. Director of Utilities City of Sanford P.O. Box 1788 Sanford, FL 32772-1788 RE: Proposal for Utility Relocation Work Due to Lake Mary Boulevard Widening Project CPH Iob No. S0611.00 Dear Mr. Moore: We are pleased to submit this fee proposal for engineering services relative to utility relocafion work for the Lake Mary Boulevard widening project. Specific services to be provided by the Engineer include the following: 1. Meeting, coordination and reviewing the project with the City and the County to discuss and/or obtain the available information on the overall scope and limits of the project. 2. Review the County provided roadway plans; check and review the potential conflict locations; evaluate the options for the most feasible utility location; discuss with the Owner and make recommendations. 3. Review and discuss with the County the proposed utility location within the roadway project limits. Provide the County a preliminarily marked up roadway plan, showing the location of the proposed utilities for the County's use to update their plans. 4. By utilizing information from the County 's plan, generate base drawings in 1" = 20' scale for the Engineer's use in developing the construction plans for the utility relocation work. Meet with the City and other utility companies to field verify existing utility locations within a few target locations (City is to schedule and notify the Engineer for field meetings). 5. Develop preliminary engineering plans by using the generated base. Meet and coordinate with the City and the County. Utilize information regarding other utilities that may be required to be relocated, and incorporate the City's and the County's comments and information into the plans. 6/11/93 .~.~o.a ~m.,~ l=,~-~.oa TEL4D'/-32,2-8841 TEL407-831-5717 Mr. Paul 1VXoore, P.~. r--~x#.lo~-~c-o~ City of Sanford Page 2 6. Review and analyze the existing forcemain and pumping capacities and determine the sizing and location for a new forcemain to replace the City's two existing forcemains within the project limits. 7. Develop a final engineering plan, which includes ti~e sheet, general notes, technical specifications and testing requirements, plan and profile sheets (1"=20' scale) and required construction details. Develop quantities and Opinion of Probable Construction Cost. Provide the County with a copy of the final engineering plan to update the utility locations on their roadway plans prior to sending the plans for bidding. 8. Coordinate with responsible regulatory agencies and assist the City in obtaining an FDER and possibly a County construction permit for the work. Please note that the base drawings will be generated by tracing and/or transferring the existing information from the County' s roadway plans, and we wish to state that we have no knowledge of the accuracy of the existing information shown. As is covered in our scope, a few target locations need to be verified for existing utility locations. If the existing utility location is found to be different from what is shown on the County's plan, we may require additional survey information for proper development of our final engineering plans. We will attempt to obtain a copy of the subsurface investigation report from the County. We propose to review the County provided report and make a determination as to whether additional soils investigations will be needed to specifically inform us of any special treatment that may be necessary for proper pipeline construction. If additional soils work is needed, we propose to coordinate with soils subconsultants for proposals for your review and authorization. The above scope of services is per the intent of our Continuing Engineering Services Contract with the City. We would be pleased to discuss the scope of services with you. The Engineer's estimated fee, based on the manhours contained in the attached Plan of Study, is $34,127.00. If the above described services and estimated fee associated with those services are acceptable to the City, please sign one copy of this letter proposal in the space provided and return it to us for our records. 6/11/93 s~.Fo.D, .LO.~DA 3~-2.0. TEL 407-322-e841 TEL 4~31-5~7 Mr. Paul M~re, P.E. FAX.~-~o.. City Of S~ford Page 3 If you have any questions regarding these services, please feel free to contact us. Sincerely, CONKLIN, PORTER & HOLMES-ENGINEERS, INC. Kamran Khosravani, P.E. KK:pat Attachment (as stated) APPROVAL TO PROCEED CITY OF SANFORD By: Date: 061 lltrl .pat PLAN OF STUDY FOR LAKE MARY BOULEVARD UTILITY RELOCATION CPH Job No. S0611.00 . Item Description P E T D S Exp. I. Project planning, budgeting and project I 4 1 organization 2. Data Gathering 4 2 I $100 3. Coordination with Owner on standards, 1 4 2 progress, design plan and specifications, etc.(up to 3 meetings). 4. Determine scope, prepare &negotiate 5 1 subcontracts. 5. Coordinate liaison and communicate I 8 I $75 with regulatory agencies (County, DER) up to 3 meetings). 6. Initial field investigation of the site, 8 2 $50 review proposed roadway improvements, evaluate and select a route. 7. Preliminary design and review with 1 6 4 5 1 Owner and County. (This work will not include any drafting, only markup on County provided drawings. 8. Review of equipment and material with 3 1 0.5 Owner. Item Description P E T D S Exp. 9. Meet with City and other utility 4 20 1 $75 companies to field verify existing locations. (This work will be coordinated by the City.) BASE DRAWING PREPARATION AND FINAL DESIGN 1. Review proposed pipe route for utility 1 8 16 $50 and future roadway improvement conflict, right-of-way or easement considerations and soil conditions. 2. Review and analyze the existing force I 6 12 1 main and pumping capacities and determine the sizing and location for a new force main to replace the two existing force mains. 3. Review trenching, backfilling and 4 2 1 compaction requirements. 4. Prepare base drawings from the County 6 70 $30 provided plans (14 sheets/5 hrs./shee0. 5. Prepare design sketches and details for 1 25 75 drafting. DRAWING PREPARATION 1. Cover Sheet 1 6 2. General Note Sheet 4 5 10 4 3. 14 Sheets of Plan &Profile (20 scale) 98 using generateAl base sheets. 4. I Detail Sheet 4 8 5. Supervise drafting 6 10 Item Description P E T D S Exp. 6. Office checking of individual drawings. 1.5 30 7. Review of Drawings with City 4 4 $25 8. Changes to Drawings 4 2 24 2 QUANTITIES & OPINION OF PROBABLE COST 1. Preparation 3 16 3 2. Checking 3 1 SPECIFICATIONS & CONTRACT DOCUMENT PREPARATION & CHECKING (would be part of General Notes) 1. Writing 10 2. Typing 8 3. Internal Review 6 4. Coordination w/City & County 6 5. REvisions I 4 3 PERMIT APPLICATION AND COORDINATION 1. County (Seminole) ROW 4 2 2. DER for Construction 12 4 3 3. Reproduction (total of 18 sheets), .5 4 4 4 4 $1200 assembly, review, and submission. TOTALS: 10.00 200.00 180.00 225.00 40.5C $1,605.00 LMPOS.LMG AMENDMENT NO. 6 TO AGREEMENT DATED DECEMBER 17, 1987 FOR WATER LINE EXTENSION - S.R. 46 TO THE OLD LAKE MONROE POST OFFICE WATER LINE EXTENSION - OREGON AVENUE FROM S.R. 46 TO S.R. 46-A WATER LINE EXTENSION - SANFORD AVENUE FROM RAILROAD TO OAK WAY EMERGENCY GENERATOR AT THE FRENCH AVENUE WATER BOOSTER PLANT BETWEEN THE CITY OF SANFORD, FLORIDA AND CONKLIN, PORTER AND HOLMES-ENGINEERS, INC. This Agreement made on the 9~'~Z' day of //l'l,41~C// , 1993 between the CITY OF SANFORD, FLORIDA (hereinafter called the CITY) and CONKLIN, PORTER AND HOLMES-ENGINEERS, INC. (hereinafter called the ENGINEER), is mutually agreed upon and declared an authorized Amendment to an Agreement dated December 17, 1987, between the parties, herein setting forth the scope, terms and conditions of the work herein authorized. In case of any conflict between this Amendment and the aforementioned Agreement of December 17, 1987, this Amendment shall govern for the work described herein. WHEREAS, the ENGINEER has previously prepared a Master Water Plan (1986) and done a subsequent water system analysis for the CITY and under Amendment 40 is amending, supplementing, and updating the Master Water Plan, and WHEREAS, the existing Master Water Plan calls for extension of the CITY water system westward toward Interstate 4, and WHEREAS, the CITY is entering into Agreements with Seminole Towne Center, other developments, and Seminole County to provide water service within this westerly area and south of Sanford, and WHEREAS, the CITY has requested the ENGINEER to perform Engineering Designs, Construction Documents, and limited Construction Services for three (3) watermain extensions and providing an auxiliary power source at the French Ave. Booster Station. NOW THEREFORE, the CITY and the ENGINEER for the considerations named hereinaf~er agree as follows: SECTION I PRELIMINARY DESIGN PHASE I. Preliminary Design Phase In conjunction with revisions to the Master Water Plan underway under Amendment No. 40, perform more detailed Preliminary Design phase services in order to refine the scope and determine certain details needed to implement Final Designs on the following work: A. Study alternate routes, location, sizing and cost of a proposed water line to extend from S.R, 46 north to the Old Lake Monroe Post Office. The services of a sub-consultant surveyor will be utilized to determine ROW along the routes and perform other general record search, Because Upsala Road has a restrictive (narrow) right-of-way (ROW), deep ditches, and congested ROW, consider other alternative routes either east or west of Upsala Road to end up at the Old Post Office. Determine governmental jurisdiction for all routes, permitting requirements, width of ROW, occupation of existing ROW by ditches and other utilities; ROW width and location remaining available for the water main and other utilities; plans for widening the road and obtaining additional ROW; possible need for separate utility easements adjacent to the road; and other similar considerations. Consider flow requirements (including fire flows) for near term and long term needs in order to refine line size requirements and determine cost. B, Obtain from the City and others the route for the relocation of Oregon Avenue through the proposed Seminole Towne Center. In conjunction with City staff and the developers, determine the portion of the proposed watermain planned along the relocation of Oregon Avenue to be the responsibility of the developer. Also, determine from City, flow and pressure requirements for maximum day and fire at the Seminole Towne Center and review capability of City system to meet these requirements. The services of a sub-consultant surveyor will be utilized to determine ROW along the City responsibility portions of the routes and perform other general record search. From the north connection point to the developers' portion of the line, examine routes, and position in ROW to loop the line to S.R. 46 and East to connect to an existing City 16" main at S.R. 46 and Central Parkway. From the south end of the developers' line responsibility, examine the route location to loop the line to the end of the existing 12" main on Oregon Ave. or alternately to S.R. 46A and back to the water treatment plant and consider additional future route locations for east/west loop reinforcing. The same ROW, route, flow (including fire), sizing, costs, and other considerations as itemized in I-A will be evaluated for the City portions of this watermain loop. C. Consider R.O.W. and space available, flow and size of line to extend a water main south on Sanford Avenue from north of the Railroad to Oak Way. The services of a sub-consultant surveyor will be utilized to determine ROW along the route and perform other general record search. Give consideration to other improvements and relocations that may be needed north of this location on Sanford Avenue in connection with a current County Road project and other future water main Ioopings or reinforcement routes that may be possible into the general area, D. Perform preliminary investigations and Preliminary Design of emergency generator and other related improvements at the French Avenue Booster Station. 1. Utilizing an Electrical Sub-Consultant, perform an electrical inspection, tests, and determination of the condition, capacity, and ability of the existing electrical wiring and equipment at this station to meet code requirements. 2. Perform preliminary design of the sizing, location, electrical facilities, fuel storage, and other related matters for a proposed emergency power generator set. 3. With the City administrative and operational personnel, examine the existing booster station high service pumps, their capacity, age, condition, reliability, maintenance needs, and availability of parts in case of the need for repairs, 4. With the City staff, examine the general condition, need for repairs, etc. of the French Avenue booster station building. Detailed studies, such as architectural and/or historical renovations or replacement are not included in the scope of this initial authorization. 5. Perform preliminary opinions of cost for improvements chosen for near future implementation by the City. · E. Prepare letter-type summary report or reports with maps and other documentation needed (10 copies) showing the results of the Preliminary Design studies and recommendations of work items I-A, I-B, I-C and I-D above. SECTION II FINAL DESIGN AND CONSTRUCTION PHASE SERVICES II. Services of the ENGINEER The ENGINEER agrees to perform Final Design and Construction Phase Services in connection with the projects identified herein when the Preliminary Phase work of Section I is complete. It is anticipated that the Preliminary Design Phase Work is necessary/advisable to refine the scope and detail of the work and that it will facilitate and reduce the amount of work necessary during the Final Design process, The Final Design and Construction Phase services will be authorized by the City when a refined scope of services and appropriate engineering fee have been established, SECTION III ADDITIONAL SERVICES OF THE ENGINEER III. Additional Services If authorized by the CITY, the ENGINEER shall furnish or obtain from others the following additional services, or the CITY may provide these services separately or directly with the provider. Such additional services will be paid for by the CITY as outlined in Section V. A. Preparation of permit applications. B. Additional services due to significant changes in the scope of the project or its design including, but not limited to, changes in size, complexity, character of construction or due to time delays in initiating or completion of the work as described herein. C. Provide, through sub-consultants, surveying, electrical, soils, environmental scientist jurisdictional or permitting services, construction quality control testing, or other sub-consultant services not previously specified in Section I, if requested or authorized in writing by the CITY. D. Except as otherwise provided herein, services or additional costs associated with revising previously accepted studies, reports, or other documents when such revisions are due to causes beyond the ENGINEER's control. E. Additional services resulting from public protests. administrative hearings, or similar matters. F. Preparing to serve and/or serving as an Expert Witness for the CITY in any litigation, public hearing, condemnation proceeding, right-of-way or easement acquisition or negotiation, or other legal/administrative proceeding. G. Furnishing additional sets of prints of the drawings and other documents beyond those designated in Section I. H. Additional engineering services required by revisions to regulations (after the date of this Amendment) as applicable to the Florida Department of Environmental Regulation, the St. Johns River Water Management District, or other regulatory agency requirements. h Additiona services in connection with the project including services normally furnished by the CITY as described in Section IV herein and services not otherwise provided for in this Agreement. J. Investigations involving detailed consideration of operations, maintenance and overhead expenses including preparation of operating and maintenance manuals, feasibility studies, appraisals and valuations. SECTION IV THE CITY'S RESPONSIBILITIES IV. The CITY will: A. Advise the ENGINEER of his requirements for the project and designate a person to act as the CITY's representative with respect to the work to be performed under this Amendment, and such person shall have complete authority to transmit instructions, receive information, interpret and define the CITY's policies and decisions pertinent to the work covered by this Amendment. B. Provide data requested that is reasonably available on the existing utility and street systems, along with operational and maintenance requirements. C. Guarantee access to and make all provisions for the ENGINEER to enter upon public and private lands as required for the ENGINEER to perform his work under this Amendment. D. Provide personnel to locate facilities and mow, trim, or otherwise make them accessible for inspection. E. Examine all studies, reports, sketches, and other documents presented by the ENGINEER and render decisions pertaining thereto within a reasonable time so as not to delay the work of the ENGINEER. F. Obtain approval of all governmental authorities having jurisdiction over the project, and such approvals and consents from such other individuals or bodies as may be necessary for completion of the Pro]ect. G. Furnish or direct the ENGINEER in writing to provide at the CITY's expense any sub-consultant services not designated in Section I, if advised by the ENGINEER and CITY concurs that they are necessary. H. Furnish, or direct the ENGINEER in writing to provide at the CITY's expense, necessary additional services as stipulated in Section III of this Amendment, or other services as required. I. Provide such legal, accounting, and insurance counseling services as may be required for the project, and such auditing services as the CITY may require. J. Give prompt written notice to the ENGINEER whenever the CITY observes or otherwise becomes aware of any defect in the Project. SECTION V PAYMENT V. Payment A. Payment for services and expenses of the ENGINEER to be as set forth below: 1. Principals and Employees of the ENGINEER. a) Compensation paid ENGINEER for services described in Section I, Preliminary Design Phase, and rendered by principals and employees assigned to the Project will be computed by multiplying Direct Personnel Expense (defined herein) times a factor of 1.95 plus all reimbursable expenses, plus outside sub-consultants, for a not to exceed fee of 911,557.00. b) Compensation paid the ENGINEER for the Services of Section II, Final Design and Construction Phase Services, have not yet been established pending later preparation of a refined Scope of Services. The fee for Final Design Phase work will be computed by multiplying Direct Personnel Expense (defined herein) times a factor of 1.95, plus all reimbursable expenses with a maximum to be negotiated and stated in a subsequent letter of authorization. 2. Reimbursable expenses for items not specifically valued herein are to be paid to the ENGINEER at the actual cost thereof. Said expenses shall include transportation and subsistence of principals and employees, when traveling in connection with the project, toll telephone calls, telegrams and similar project-related items. 3. Services provided by outside sub-consultants will be billed at the direct cost without increase. B. ~The CITY will make prompt monthly payments in response to ENGINEER's monthly statements without retention for all categories of services rendered under this Agreement and for reimbursable expenses incurred. C. Direct Personnel Expense used as a basis for payment shall mean the salaries and wages paid to principals and employees of all classifications engaged directly on the Project, plus the cost of fringe benefits including but not limited to, social security contributions, worker's compensation, health and retirement benefits, bonuses, sick leave, vacation and holiday pay applicable thereto. For purposes of this Amendment, Direct Personnel Expense shall be considered an amount equal to 1.47 times applicable salaries and wages. D. Charges for the services rendered by principals and employees as witnesses in any litigation, hearing or proceeding will be computed at a rate of 9600.00 per day or any portion thereof (but compensation for time spent in preparing to appear in any such litigation, hearing or proceeding will be computed by multiplying Direct Personnel Expense times a factor of 1.95 plus all reimbursable expenses. E. If this Agreement is terminated during prosecution of the services prior to completion of the services of Sections I and 11, payments to be made in accordance with Section V, Paragraph A-1 -a). on account of that and all prior work under this Amendment shall be due and payable, and shall constitute total payment for services rendered. In addition, upon termination, the ENGINEER shall be paid for any additional services authorized and rendered under Section llh SECTION VI GENERAL CONDITIONS I. General Conditions A. Since the ENGINEER has no control over the cost of labor, materials, or equipment or over any construction Contractor's method of determining prices, any opinion of probable construction cost which may be provided in the services of this Amendment are made on the basis of his experience and qualifications and represent his best judgment as a design professional familiar with the construction industry, but the ENGINEER cannot and does not guarantee that bids or the construction cost will not vary from opinions of probable cost prepared by him. B. The CITY and the ENGINEER each binds himself and his partners, successors, executors, administrators and assigns to the other party of this Agreement and to partners, successors, executors, administrators, and assigns of such other party in respect to all covenants of this Amendment. Nothing herein shall be construed as creating any personal liability on the part of any officer or agency of any public body which may be a party hereto, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the CITY and the ENGINEER. C. The ENGINEER agrees to initiate work promptly upon receipt of authorization to proceed and to prosecute the work in a timely manner until the Project is completed within 60 days from Notice to Proceed. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment the day and year first above written. CITY: City of Sanford, Florida ATTEST & SEAL ENGINEER: Conkiln, Porter & Holmes - Engineers, Inc. AT'IT ST & SEAL Date: arnend41 .rib PLAN OF STUDY I. PRELIMINARY DESIGN PHASE A. Gather data to study alternate mutes, location and sizing 1 2 2 2 Misc. Expense and cost= of a proposed water line to extend from S.R. $30.00 46 north to the Old Lake Monroe Post Office. 1. Upsala Rd. has a restrictive (narrow) R.O.W,, deep 2 6 I Purchase Large ditches, and congested ROW - Consider other Scale Aerials alternative routes either east or west of Upsala Rd. $120.00 to end up at the Old Post Office. 2. Utilizing Sub-Consultant Surveyor services, 1 4 1 Surveyor determine ROW along the routes and other general $800.00 record search. 3. Determine governmental jurisdiction for all routes, 2 4 16 8 3 Misc. Expense permitting requirements, width of ROW, occupation $20.00 of existing ROW by ditches and other utilities; ROW width and location remaining available for the water main, and other utilities; plans for widening the road and obtaining additional ROW; possible need and availability for separate utility easements adjacent to the road; and other similar considerations. 4. Consider flow requirements (including fire flows) for 1 2 6 1 near term and long-term needs, refine llne size requirements, and estimate cost. B. Obtain from the City and others the route for the 1 relocation of Oregon Ave. through the proposed Seminole Towne Center. PLAN OF STUDY 1. In conjunction with City Staff and life developnrs. determine: a. Portion of the proposed watermain planned along 1 2 the relocation of Oregon Ave. to be the responsibility of the Developer. b. From the City, determine flow and pressure I 2 6 1 requirements for maximum day and fire at the Seminole Town Center and review capability of City system to meet these requirements. 2. From the N&S ends of the line which is the 1 4 1 Developer's responsibility, determine ROW along the routes and other general record search in the City Surveyor responsibility portions of the line utilizing Sub- $BO0.O0 Consultant Surveyor services. 3. From the North connection point to the developers' 1 B 12 8 Obtain Repro's of portion of the llne, examine mutes, other utilities in FDOT Plans or the ROW, position available in ROW, to loop the line Aerials to S.R. 4B and East to connect to an existing City $20.00 1 B" main at S.R. 46 and Central Pkwy. utilizing the same considerations itemized in IA-2. Misc. Expense 4. From the South end of the developers' line 1 6 12 8 Obtain large responsibility, examine the route, location, to loop scale aerials the line to the end of the existing 12" main on 960.00 Oregon Ave. or alternately to S,R. 46A and back to the water treatment plant utilizing the same 920.00 considerations itemized in IA-2. Misc. Expense 5. Consider flow requirements {including fire) for near 1 2 6 and long-term needs, refine line sizes, and determine cost. PLAN OF STUDY C. Give consideraligns Io ROW arid space availahle, Ilow 1 6 12 4 $20.00 and size of line to extend a watermain South on Sanford Misc. Expense Ave. from North of the Railroad to Oak Way; other improvements and relocations that may be needed North ,, Large Scale of this location on Sanford Ave. in connection with a Aerials current County Rd. project and other future watermain $40.00 logpings or reinforcement routes that may be possible into the general area. · Utilizing Sub-consultant Surveyor services, 1 4 1 Surveyor determine ROW along the routes and other general $400.00 record search. D. Perform preliminary investigations and Preliminary $30.00 Design of emergency generator and other related Misc. Expense improvements at the French Ave. Booster Station. 1. Utilizing an Electrical Sub-Consultant, perform an 1 2 4 1 Electrical electrical inspection, tests, and determination of the Sub-Consultant condition, capacity, and ability to meet the code of $400.00 the existing electrical wiring and equipment at this station. 2. Perform preliminary design of the sizing, location, .5 4 4 1 Electrical electrical facilities, fuel storage, and other related Sub-Consultant matters at the booster station for a proposed $600.00 emergency power generator set. 3. With the City administrative and operational 2 6 6 1 personnel, examine the existing booster station high service pumps, their capacity, age, condition, reliability, maintenance needs, and availability of parts in case of the need for repairs. 4. With the City Staff, examine the general condition, 2 4 4 1 need for repairs, etc. of the French Ave. booster station building. Detailed studies, such as major architectural and/or historical renovations or replacement are not included in the scope of this initial authorization. PLAN OF STUDY 5. Perform preliminary opinions of cost for 2 4 I 0 4 1 Electrical improvements chosen for near future implementation Sub-Consultant by the City. $300.00 E, Prepare letter-type summary report(s) (6 copies) with 1 8 4 8 6 $150.00 maps and other documentation needed showing the Misc. Expenses results of the Preliminary Design studies and recommendations of work Items I-A, I-B, I-C and l-D 9200.00 above. Electrical Sub-Consultant TOTAL 18.5 66 122 40 23 93,830.00 Fee Calculations: 278.5 Manhours = 9 6,014.13 Direct Personnel Expense x 1.95 911,727.00 Total Factored Labor 9 530.00 Reimbursed Expenses 9 3,300.00 Outside Consultant Charges 911,557.00 Total Estimated Fee amend6.tlb