883-Glatting, etc. traffic stud Exhibit A
SCOPE OF SERVICES
Comprehensive Planning Consulting Services Agreement
City of Sanford: RFPS 98/99 - 12
WORK ORDER NO.: 0__2
Hotel - Conference Center Traffic and Parking Study
Glatting Jackson Project No. 16266.0
: ' September 20, 2001
The project involves development of 40,000 - 50,000 square feet of multi-purpose exhibit space, a 100-
seat amphitheater, 15,000 - 20,000 square feet of meeting space, a 200-room hotel and 25,000 - 35,000
square feet of retail/restaurant space.
The City of Sanford (the Client) desires a traffic study to estimate the impact of the proposed hotel and
conference center, developing and analyzing alternative traffic circulation patters, and projecting weekday
and weekend parking demand.
For this work order Glatting Jackson will provide the following services:
Project Management - In addition to the specific services detailed below, Glatting Jackson shall provide
services for management of the project including coordination with the Client's representative,
coordination of the work of professionals who are subconsultants to Glatting Jackson (if any), monitoring
of the project schedule as it relates to this scope, and timely invoicing and reporting of project progress.
Coordination of the Work of Subconsultants to Glatting Jackson - The Client hereby acknowledges and
agrees that Glat~ing Jackson will assume responsibility for the coordination of work produced by any
subconsultants to Glatting Jackson as Project Manager for the project. However, the Client agrees that
Glatting Jackson does not bear aay liability for the technical accuracy of work prepared by others. All
professional firms working on the project shall bear separate responsibility and liability for the work
prepared by them.
PART 1 - TRAFFIC IMPACT ANALYSIS
Task 1 - Prepare Traffic Impact Analysis - Glatting Jackson will conduct a traffic impact analysis for
the proposed hotel and conference center. The study wilI based on City, County and State plans including
adopted level of service standards and planned and programmed transportation improvements. The key
elements include the following:
Meet with Client to determine the development program and preIiminary site plan;
Evaluate existing roadway conditions;
Estimate weekday and weekend traffic demand, existing and project;
Deterrhine distribution of project traffic;
Conduct an analysis of road~vay links and intersections within one mile of the site;
Identify specific traffic circulation improvement and transportation management needs;
Prepare and submit a Traffic Impact Analysis Report to the City of Sanford; and
Meet with City of Sanford staff to review the progress and findings if necessary.
Task 2 - Attend Team Meetings and Client Review - GlaRing Jackson will attend up to two (2)
meetings with City to discuss the progress and findings of the study. The City will review Glatting
Jackson's Draft Report and provide written comments to GlaRing Jackson for incorporation into the Final
Report. Major revisions or additional tasks requested by the City shall be considered an Additional
Service.
Deliverables - As a result of these tasks, Glatting Jackson shall produce the following:
One (1) Draft Report of the Traffic Impact Analysis
One (t) Report of the Traffic Impact Analysis
PART II - ALTERNATIVE TRAFFIC CIRCULATION PATTERNS
Task 3 - Develop Recommendations for Alternative Traffic Circulation Patterns. The key elements
include the following:
Review existing traffic circulation;
· Review impact of the hotel and conference center on the existing roadway system;
· Develop alternative circulation patterns;
· Analyze the impacts of the alternative patterns;
Provide general cost estimates for recommended infrastructure improvements;
· Prepare and submit recommendations; and
· Meet with City of Sanford staff to review findings if necessary.
Task 4 - Attend Team Meetings and Client Review - Glatting Jackson will attend up to two
(2) meetings with Client and other project team members to discuss the progress and findings of
the study. The City wiII review Glatting Jackson's Draft Report and provide written comments
to Glatting Jackson for incorporation into the Final Report. Major revisions or additional tasks
requested by the City shaII be considered an Additional Service.
Deliverables - As a result of these tasks, Glatting Jackson shall produce the following:
One (1) Draft Report of Alternative Traffic Circulation Patterns
One (1) Report of Alternative Traffic Circulation Patterns
One (1) Map Showing Recommended Circulation Plan
PART III- WEEKDAY AND WEEKEND PARKING DEMAND
Task 5 - Estimate the weekday and Weekend Parking Demand for Existing Conditions
and future Conditions with Buildout of the Hotel and Conference Center. The key
elements include the following:
Re\jew existing parking facilities;
Update parking occupancy for adjacent pablic parking facilities;
· Rex jew demand for existing parking facilities by hour, duration, and destination;
Quantify the need for additional parking facilities:
Provide cost recommendations and cost estimates;
Prepare report and submit to the City of Sanford; and
· Meet with City of Sanford to discuss findings, if necessary
Task 6 - Attend Team Meetings and Client Review- Glatting Jackson will attend up to two
(2) meetings with Client and other project team members to discuss the progress and findings of
the study during the process. The City will review Glatting Jackson's Draft Report and provide
written comments to Glatting Jackson for incorporation into the Final Report. Major revisions
or additional tasks requested by the City shall be considered an Additional Service.
Deliverables -'As a result of these tasks, Glatting Jackson shall produce the following:
One (1) Draft Report of the Estimate of the weekday and Weekend Parking
Demand for Existing Conditions and future Conditions with Buildout of the
Hotel and Conference Center
One (1) Report of the Estimate of the weekday and Weekend Parking Demand
for Existing Conditions and future Conditions with Buildout of the Hotel and
Conference Center
PART IV - ADDITIONAL SERVICES
Task 7 - Additional Services - Glatting Jackson will provide AdditionaI Services as mutually
agreed upon between Gtatting Jackson and the Client.
ASSIGNED PERSONNEL
The foiiowing personnel from Glatting Jackson will be assigned to this project, and will have
the responsibilities described:
Tim Jackson Principal 3
John Moore Project Manager/Transportation Planner 4
Brent Lacy Transportation Planner 5
Kok Wan Mah Transportation Planner 2
EXHIBIT "B"
WORK ORDER
FOR
COMPREHENSIVE PLANNING CONSULTING SERVICES AGREEMENT
(RFPS 98/99 - 12)
WORK ORDER NO.: 02
PURCHASE ORDER NO.: (For billing purposes only, to be assigned by
CITY after execution.)
PROJECT: Hotel-Conference Center Traffic and Parking Study
CITY: SANFORD, A MUNICIPAL CORPORATION OF THE STATE OF FLORIDA
CONSULTANT: GLATTING JACKSON KERCHER ANGLIN LOPEZ RINEHART, INC (GLATTING
JACKSON)
Execution of the Work Order by CITY shall serve as authorization for the CONSULTANT to provide for the
above project, professional services as set out in the Scope of Services attached as Exhibit "A,' to that certain
Agreement between the CITY and the CONSULTANT and further delineated in the specifications, conditions and
requirements stated in the following listed documents which are attached hereto and made a part hereof.
ATTACHMENTS:
[ ] DRAWINGS/PLANS/SPECIFICATIONS
[X] SCOPE OF SERVICES
[ ] SPECIAL CONDITIONS
[]
The CONSULTANT shall provide said services pursuant to this Work Order, its attachments and the above-
referenced Agreement, which is incorporated herein by reference as if it had been set out in its entirety. Whenever
the Work Order conflicts with said Agreement, the Agreement shall prevail.
TIME FOR COMPLETION: The work authorized by this Work Order shall be commenced upon issuance
of a Notice to Proceed by CITY and shall be completed within ONE HU]',rRDED AND EIGHTY (180) calendar
days.
METHOD OF COMPENSATION:
(a) This Work Order is issued on a:
[X] FIXED FEE BASIS
[ ] TIME BASIS METHOD WITH A NOT-TO-EXCEED AMOUNT
soo.~A~oS jo odooS :(s) ~uomqomlV
I'ROJEC'I' FEE BUDGET
Project Name: Hotel - Conference Center Traffic and Parking Study
Project No.: 16266.0
Glatting Jackson Kercher Anglin Lopez Rinehart, Inc.
In-Charge Transportaion Planner 5 Transportaion Planner 4 Transp talon Planner 2 Graphic Artist 1 Admin Assistant . ~ub1
Hours Rate Hours Hours Hours Rate Hours Rate Hours Rate Fee
Part Activity $190 $110 $70 $50 Fee
I Traf~c Impact Analysis 4 $760 8 $1,120 40 $5,600 26 $1,820 6 $300 8 $400 $2,00C $12,00C
II AlternativeTrafficCirculation 4 $760 9 $1,260 30 $4,200 15 $1,050 9 $450 6 $300 $(. $8,02C
III Weekday and Weekend Parking Demand 4 $760 15 $2,100 23 $3,220 20 $1,40~. 6 $300 5 $250 $0 $8,03C
Total 12 $2,280 32 $4,480 93 $13,020 61 $4,270 21 $1,050 19 $950 $2,000 $28,050
~ - Reimbursable Expenses (Subs) 0
Reimbursable, Expenses (G J) 500 500
Total Fee $28,550