205-CPH-Amendment 64 AMENDMENT NO. 64
TO
AGREEMENT FOR CONTINUING SERVICES
FOR THE DESIGN AND PERMITTING OF THE
SANFORD "CITY-WIDE" SCADA SYSTEM
BETWEEN
THE CITY OF SANFORD, FLORIDA
AND
CPH ENGINEERS, INC.
Thi~ A~reeme.t made on the Z/~ day of
,L2000-between the CITY OF
SANFORD, FLORIDA(hereinaftercaIledtheCITY) and CPH ENGINEERS, INC. (hereinaftercalled
the ENGINEER), is mutually agreed upon and declared an authorized Amendment to an
Agreement dated December 7, 1983, between the parties, herein setting forth the scope, terms and
conditions of the work herein authorized.
In case of any conflict between this Amendment and the aforementioned Agreement of December
7, 1983, this Amendment shall govern for the work described herein.
SECTION 1
PURPOSE OF AMENDMENT
1.1. Introduction
The City of Sanford's existing water and wastewater SCADA system components were
upgraded in 1999 to meet the Y2K requirements. The system and its components have
been working satisfactorily since that time. However, with the current growth occurring in
the area, the amount of utility functions that are not SCADA capable at the current time, and
the capital improvements program (CIP) that is on-going throughout the City, it is time to
perform a radio propagation study and begin the design of a "City-Wide" SCADA Network
that will allow the treatment facility operators the capability of functionally interfacing with
all of the water, wastewater and reclaimed water components and features within the City
of Sanford Utility Service Area. This data will allow the City to better operate and maintain
the water, wastewater and reclaimed water systems, and will allow the City to begin the
process of benchmarking.
The services provided under this amendment will include the design and testing of a "City-
wide" SCADA network that wilt link the following wastewater/reclaimed water infrastructure
components:
· Sanford North WRF;
· Sanford South WRF;
· Site 10;
· All lift stations within the service area;
· Vacuum Sewer Collection Station;
· Reclaimed Water Augmentation Facilities (on-site and off-site components); and
· Miscellaneous reporting stations throughout the Service Area.
The services provided under this amendment will include the design and testing of a "City-
wide" SCADA network that will link the following wate~ infrastructure components:
· Sanford Main WTP;
· Sanford Auxiliary WTP;
· Future WTP;
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· Wellfields;
· French Avenue System;
· Elevated Water Tank;
· Ground Storage Tanks;
· Miscellaneous reporting stations throughout the Service Area.
A major design criteria will include, but not be limited to, insuring a 20 dB RF signal margin
fade. This work will include all of the City of Sanford sites (many listed above) that
currently, or in the future, will become part of the "City-wide" SCADA System. Field tests
will be performed for each radio path between system components, the repeater station and
the receiving station(s). This information will be used to design the comprehensive system
and ensure that all data is transmitted and received satisfactorily.
This work needs to proceed immediately so that the required SCADA System components
can be designed and installed as the utility projects are being constructed as part of the
Sanford CIP and that they will have the capability of interfacing immediately with the
system.
1.2 Purpose
This purpose of this Amendment is to generally provide professional engineering services
for the design, testing and permitting of the Sanford "City-wide" SCADA System forthe City
of Sanford Utilities Department's water, wastewater and reclaimed water functions.
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SECTION 2
DESIGN AND PERMITTING
2.1. Specific services of the ENGINEER shall include the following:
A. Design and test the City of Sanford's "City-wide" SCADA Network". Work shall include
the following:
· Meet with the City of Sanford Utilities Department and determine the SCADA
system network needs.
· Identify the system requirements.
· Test the proposed radio system operation via a field test.
· Consultation with the Frequency Advisor in the Sanford area to determine if a radio
channel is available in the Sanford, Florida area.
· Perform a field test of each radio path between all RTU's in the area of interest
(WRF's, WTP's, wellfields, lift stations, Site 10, etc.) via a temporary station.
· Configure the test data radio stations to behave as an actual polling telemetry
system.
· Note statistics on data transmission quality, and RF signal level available in the
Final Report.
· Provide photographs of the RTU under test as well as a spreadsheet with latitude,
longitude, required minimum RTU antenna mounting height, distance to repeater,
bearing to repeater, and height above average terrain data.
· Field test final SCADA radio design with data to support the quality of the data
transmission.
B. Based on the information determined above, design the Sanford "City-Wide" SCADA
System.
C. Completed drawingsfortheworkdescribedinltemsAandB, covering all phasesofthe
design, in accordance with a format determined by the City of Sanford.
D. Coordination with the City Utilities Department as required.
E. Five (5) meetings with the Owner's representative to review the design of the "City-
wide" SCADA System.
F. Prepare contract documents (specifications) for the proposed improvements/SCADA
System.
G. Provide the required permitting services for the "City-wide" SCADA System.
H. Prepare quantities and an opinion of probable construction cost for the proposed "City-
wide" SCADA System.
SECTION 3
SUPPLEMENTARY SERVICES OF THE ENGINEER
3.1. If authorized by the CITY, the ENGINEER shall furnish or obtain from others,
supplementary services of the following types which will be paid for by the CITY as an
additional cost as outlined in Section 5.
3.2. Additional services due to significant changes in the scope of the project or its design
including, but not limited to, changes in size, complexity, character of construction, or due
to time delays in initiating or completion of the work as described herein.
3.3. Except as otherwise provided herein, services or additional costs associated with revising
previously accepted studies, reports, or other documents prepared bythe ENGINEERwhen
such revisions are due to causes beyond the ENGINEER's control.
3.4. Additional services resulting from public protests, administrative hearings, or similar
matters.
3.5. Preparing to serve and/or serving as an Expert Witness for the CITY in any litigation, public
hearing, condemnation proceeding, right-of-way or easement acquisition or negotiation, or
other legal / administrative proceeding.
3.6, Additional engineering services required by revisions to regulations (after the date of this
Amendment) as appliceble to the U.S. EPA, Florida Department of Environmental
Protection (FDEP), or other regulatory agency requirements.
3.7. Additional services in connection with the project including services normally furnished by
the CITY as described in Section 4 herein and services not otherwise provided for in
this Agreement.
SECTION 4
CITY RESPONSIBILITIES
4.1 In addition to the specific responsibilities hereinbefore described, the CITY will:
A. AdvisetheENGINEERofhisrequirementsfortheprojectanddesignateapersontoact
as the CITY's representative with respect to the work to be performed under this
Amendment, and such person shall have complete authority to transmit instructions,
receive information, interpret and define the CITY's policies and decisions pertinent to
the work covered by this Amendment.
B. Obtainandprovidedatarequestedthatisreasonablyavailableontheprojectalongwith
operational and maintenance requirements and easement and right-of-way
requirements.
C. Guarantee access to and make all provisions for the ENGINEER to enter upon public
and private lands as required for the ENGINEER to perform his work under this
Amendment.
D. Make facilities accessible for inspection. The City shall provide a SCADA system
employee to escort the ENGINEER when the radio propagation study is performed for
the purpose of navigating to the RTU sites and accessing the sites.
E. Examine all studies, reports, sketches, schedules, and other documents presented by
the ENGINEER and render decisions pertaining thereto within a reasonable time so as
not to delay the work of the ENGINEER.
F. Assist in obtaining approval of all governmental authorities having jurisdiction over the
project, and such approvals and consents from such other individuals or bodies as may
be necessary for completion of the Project.
G. Furnish or direct the ENGINEER, in writing, to provide at the CITY's expense, any
subconsultant services not designated in Section 2, if advised by the ENGINEER and
CITY concurs that they are necessary.
H. Furnish, or direct the ENGINEER, in writing, to provide at the CITY's expense,
necessary additional services as stipulated in Section 3 of this Amendment, or other
services as required.
I. Provide such legal, accounting, financial and insurance counseling services as may be
required for the project, and such auditing services as the CITY may require.
J. GivepromptwrittennoticetotheENGINEERwhenevertheCITYobservesorotherwise
becomes aware of any defect in the Project.
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SECTION 5
PAYMENT
5.1. Payment for services and expenses of the ENGINEER are to be as set forth below.
The ENGINEER and his subconsultants agree to perform the work outlined in this
Agreement for a lump sum fee as outlined in the table below:
Electrical Engineer and Radio Propagation Subconsultant $46,400
Civil / Environmental Engineer $3,500
5.2. The OWNER will make prompt monthly payments in response to ENGINEER's
monthly statements without retention for all categories of services rendered under
this Agreement.
5.3. Charges forthe services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding will be computed at a rate of $1,200 per day or any
portion thereof (but compensation for time spent in preparing to appear in any such
litigation, hearing or proceeding will be computed in accordance with the payment
method as set forth herein).
5.4 If this Agreement is terminated during prosecution of the services prior to
completion of the services of Section 2, payments to be made in accordance with
Section 5 on account of that and all prior work under this Agreement shall be due
and payable, and shall constitute total payment for services rendered. In addition,
upon termination, the ENGINEER shall be paid for any additional services
authorized and rendered under Section 3.
SECTION 6
GENERAL CONDITIONS
6.1. Since the ENGINEER has no control overthe cost of labor, materials, or equipment
or over any construction method of determining prices, any opinion of probable
construction cost which may be provided in the services of this Amendment are
made on the basis of his experience and qualifications and represent his best
judgment as a design professional familiar with the construction industry, but the
ENGINEER cannot and does not guarantee that the construction cost will not vary
from opinions of probable construction cost prepared by him. Similar limitations
apply to construction schedules reviewed or prepared by the ENGINEER.
6.2. The CITY and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Agreement and to
partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Amendment. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public body
which may be a party hereto, nor shall it be construed as giving any rights or
benefits hereunder to anyone other than the CITY and the ENGINEER.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment
the day and year first above written.
CITY:
City of Sanford, Florida
ATTESTed, SEAL
~ ~ ~/' TiTLing/
DATE
ENGINEER:
CPH Engineers, Inc
ATTEST & SEAL
DATE David A. Gierach, P.E.
President
C:\PROPOSAL\Radlo Survey ProposaLwpd
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