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900-Quality Vaults, Inc. OPENING/CLOSING OF GRAVE SPACES AT SANFORD MUNICIPAL CEMETERY by and between the CITY OF SANFORD, FLORIDA, a munidpal corporation, hereinafrer called "City" and Quality Vaults, Inc., P.O. Box 770008, Winter Garden, Florida 34777-0008 hereinafrer called"Contractor'. WITNESSETH: WHEREAS, the City Commission of the City of Sanford, Florida has accepted the bid of Contractor to provide the service Opening/Closing of grave spaces at Sanford Municipal Cemetery. VcX-IEREAS, it is the desire of the parties to enter into a contract setting forth the duties and responsibilities of the parties relative to opening/dosing of grave spaces. NOW THEREFORE, in consideration of the sums of money hereinafter set forth and other good and valuable considerations and the mutual benefits to be derived therefrom, the patties hereby agree to as follows: 1. Contractor agrees to provide opening/dos'rag of graves at the S0nford Municipal Cemetery located at 1975 W. 25th Street, Sanford, Florida 32773 which consists of three areas: 1st. & 2rid Addition Evergreen, Lakeview, and Crawford property. 2. The City shall pay unto the Contractor the following rates: Open/Close Monday thru Friday Saturday Sunday & Holidays STANDARD With set-up $275.00 $325.00 $475.00 Without set-up $225.00 $275.00 $425.00 CREMATION With set-up $225.00 $275.00 $425.00 Without set-up $125.00 $175.00 $325.00 INFANT With set-up $250.00 $300.00 $450.00 Without set-up . $175.00 $225.00 $225.00 City shall pay Contractor on a monthly basis upon receipt of an itemized statement submitted on the hst business day of each month. Services by the Contractor shall begin December 1, 2001 and end September 30, 2002. 3. Upon notification of a burial need and verification and marking of a specific gravesite, City staff will notify the Contractor of this need. Except for unusual circumstances the Contractor will be given at least twenty-four (24) hours prior notice of the need for these services. 4. Contractor shall have burial space prepared and ready for interment by the scheduled funeral service or a minimum of one hour before grave side of soil is permitted. Size and depth of the space will be according to the regulations of the City. 8. Contractor shall be responsible for removing and repositionlng any headstones, foot stones, coping, or comer markers necessary to prepare a gravesite for burial services. 9. Contractor will prepare the site for the inst~thtion of a vault of his own or by another approved vault company, depending on the choice of the funeral home and the regulations set forth by the City. If the vault is from a supplier other than the Contractor, that supplier wtl be responsible for the inst~lhtion and sealing of the vault as to the time, date, and any additional information necessary for the service. 10. Should the Contractor have any questions or concerns about a specific gravesite he should immediately inform the City so that appropriate action can be taken to resolve the matter. 11. All graves are to be dug by hand. Use of a backhoe or other mechanical equipment is prohibited. 12. If in the event Contractor should encounter underground utilities or tree roots while digging a grave he should imrnediatdy contact the City who will determine what action to take. 13. Contractor shall discreetly stand by chafing each service to provide any assistance should a mechanical device fsil and to ensure expedient closing of the grave after the funeral 14. Contractor shall be responsible for water and irrigation pipes, hose bibs, vaults, vault lids, headstones, foot stones, coping, comer markers and plant materiM% broken or &maged by his/her employees. 15. Contractor shall use a vault trailer to transport vault to grave site. Use of a track with and "A" frame is prohibited. 16. If not already done the Contractor shall within 24 hours after interment restore the gravesite to its original condition. Contractor shall be responsible and use utmost care in protecting City property. Contractor shall be solely responsible for rectifying any and all damages including any work &emed not acceptable by the City at no cost to the City. 17. At the conclusion of each service the Contractor shall leave the gravesite in a clean, safe, and acceptable mamler. Under no circumstances are open, unprotected graves permitted. After dosing grave Contractor shall dispose of excess soil where designated by the City. 18. Contractor must provide the following insurance coverage for not less than the amount stated or greater where required by Laws and Regulations. Worker' s Compensation: 2. Property Damage: $1,000,000 Each occurrence $1,000,000 Annual Aggregate Or a combined single limit of $1,000,000 3. Personal injurT, with employment exclusion deleted: $1,000,000 Annual Aggregate Comprehensive automobile Lhbility: Bodily Injury: $500,000 Each Person $500,000 Each Occurrence Property Damage: $500,000 Each Occurrence Or a combined single limit of $500,000 Contractor's General Liability Insurance shall name the City of Sanford as insused or additional insused, which may be accomplished by either an endorsement of CONTRACTORS Comprehensive General Liability Policy or by CONTRACTOR'S carrier issuing a separate protective liability policy. 19. The Contractor shall save and hold harmless the City of Sanford from claims under worker' s compensation acts and other employee benefit acts, from claims for damages because of bodily injury including death to his employees and all others; and from claims for damages became of bodily injury including death to his employees and al others; and from claims for damages to property -- any or all of which may arise out of or result from the Contractor' s operations under this contract. 20. Contractor shall be responsible to respond to all emergency calls regardless of time or day. Contractor shall furnish the telephone numbers for at least two (2) representatives to the City's representative, and sh~ll infoma the City's representative any time there is a change. Emergency repairs, when necessary, may be made by the City without relieving the Contractor of his obligation to perform under this contract. Contractor shall reimburse the City for all expenses incurred. 21. After obtaining written approval from the City, Contractor may hire qnMi~ed subcontractors when required to perform speciMi~ed functions or work recp~,iring spied equipment All subcontractors must meet and satisfy the same guidelines/requirements as the Contractor. Furthermore whenever Contractor hires a subcontractor he must submit a release of lien with his next monthly invoice. 22. The City shall reserve the tight to inspectcontractoFs work, Work deemed unacceptable will be corrected by the Contractor at no cost to the City. the event of any other breaches of the terms and provisions of the contract, and in such event Contractor shall be given thirty (30) days notice in writing. In the event of satisfactory pexform.nce by the Contractor, the contract may be extended for a period not exceeding twenty-four (24) additional months. 25. Any notices required or permitred hereunder shall be in writing and shall be deemed properly made when deposited in the United States mail, postage paid, and addressed as set forth herein, or at such other address as shall have been specified by written notice to the other party delivered in accordance herewith: FOR THE CITY Tony VanDemrorp, City Manager City of Sanford P.O. Box 1788 Sanford, Florida 32772-1788 FOR THE CONTRACTOR James Tramonte, ~i~President Quality Vaults, Inc. P.O. Box 770008 Orlando, Florida 32803 IN WITNESS WHEREOF, the City and the Contractor have caused this Contract to be executed the day and year first above wARan. Attest:. CITY OF SANF , FLORIDA Y City Clerk City ManSe/ Witness: QUALITY VAULTS, INC.