301-CPH-Amendment 57 AMENDMENT NO. 57
TO AGREEMENT DATED DECEMBER 17, 1987
FOR
ENGINEERING SERVICES
DURING CONSTRUCTION OF
MARQUETTE AVENUE UTILITIES CONSTRUCTION
(OHIO AVENUE TO BEARDALL AVENUE)
BETWEEN
THE CITY OF SANFORD, FLORIDA
AND
CPH ENGINEERS, INC.
SANFORD, FLORIDA (hereinafter called the CITY) and (CP~ENGINEERS, INC. (hereinafter called
the ENGINEER), is mutually agreed upon and declared an authorized Amendment to an Agreement
dated Decamber 17, 1987, between the parties, herein setting forth the scope, terms and conditions
of the work herein authorized.
In case of any conflict between this Amendment and the aforementioned Agreement of December
17, 1987, this Amendment shall govern for the work described herein.
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WHEREAS, the CITY through its consultants has ~ompleted designs, engineering plans,
specifications, and other services for the new 16" and 12" water main and 20" force main starting
at East Lake Mary Boulevard east of Ohio Avenue and proceeding east to the existing Airport
entrance Road, north along the Airport entrance road to Marquette Avenue, and east along
Marquette Avenue to Beardall Avenue; and,
WHEREAS, the City of Sanford has an established relationship and continuing services agreement
with ENGINEER for provision of services on this project on which the ENGINEER previously
prepared engineering designs, plans, specifications and assisted with the bidding process; and
WHEREAS, the ENGINEER is intimately familiar with and qualified for this project work including
utility construction and has personnel and capabilities to perform the designated services; and
WHEREAS the CITY has requested the ENGINEER to perform additional engineering services for
the permitting and during the construction of the new water main and force main;
NOW THEREFORE, the CITY and the ENGINEER for the considerations named herein agree as
follows:
SECTION 1
GENERAL
1.1 General
1.1.1 This Amendment work is to generally provide for engineering services for the
administration and inspection of construction and other services as herein specified
prior to and during the construction of the new 16" and 12" water main and 20" force
main starting at East Lake Mary Boulevard east of Ohio Avenue and proceeding
east to the existing Airport entrance Road, north along the Airport entrance road to
Marquette Avenue, and east along Marquette Avenue to Beardall Avenue.
1.1.2 The ENGINEER provided S.R.F. planning, design and permitting assistance for the
Marquette Avenue Utilities Construction project. In addition, the ENGINEER
assisted the CITY in obtaining funding for the project under the State Revolving Loan
Program. In order to maintain the eligibility for financing under the S.R.F. the
ENGINEER will provide coordination and assistance in obtaining necessary
approvals of addenda, bid documents award documents and change orders from
FDEP during construction and will assist in coordinating the loan agreement. The
ENGINEER will serve as Engineer of Record during construction of the project as
required by FDEP and provide inspection and other engineering services during
construction as further described below.
1.1.3 Limited subconsultant services for geotechnical testing (construction quality control
on an as-needed basis) and construction control survey layout are included.
1.1.4 Additional subconsultant services including, water quality monitoring, or other
specialist services are not included. If these services are subsequently determined
advisable during the course of the work, they may be considered for authorization
as an additional service under Section 3 of this Amendment or separately provided
by the CITY or consultants employed directly by the CITY.
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SECTION 2
SCOPE OF CONSTRUCTION RELATED SERVICES
2.1 General Services of the ENGINEER
2.1.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2.1.2 The ENGINEER will serve as the CITY's professional engineering representative in
those phases of the project to which this Amendment applies and will meet, consult
with, and provide advice to the CITY during the performance of these services. The
ENGINEER will perform the services for the City Commission under the direction of
the City Manager or his designated representative.
2.1.3 Attached as Exhibit "A", is a Plan of Study which is hereby made a part of this
Amendment showing the scope of work contemplated, the time estimates, and
overall cost estimates for the initial scope of work generally described herein.
2.1.4 The construction period for these activities will commence with the award of
construction contract by the City and will terminate upon written approval of final
payment by the CITY for the contract and certification of completion to regulatory
agencies. The time and cost estimate attached to this Plan of Study is based on a
construction phase that is scheduled to extend for a period of 150 days after
issuance of the Notice to Proceed. During the construction period, the ENGINEER
will provide the following services:
2.2 Preconstruction Services
2.2.1 The ENGINEER will modify plans to incorporate new construction limits at east end
(due to change in Seminole County readway construction limits) and at west end
(due to change in project limits due to new WRF location).
2.2.2 The ENGINEER will modify plans to incorporate new airport entrance read
construction alignment provided by Seminole County. The ENGINEER will also
assist the CITY in applying for construction permits from Seminole County and
SJRWMD; coordinate with each, revise plans as necessary based on agency
review. Additionally, the ENGINEER will coordinate with Sanford Airport personnel
during the praconstruction and construction phases.
2.2.3 The ENGINEER will modify plans to incorporate extension north along Beardall
Avenue to Airport Hangar; apply for FDEP and Seminole County permits for the
extension; incorporate extension into contract by change order or add to future
Beardall to WRF project.
2.2.4 The ENGINEER will preepare separate construction drawings for reute between
Beardall and new WRF site; apply for permits from FDEP, Seminole County,
SJRWMD.
2.2.5 ENGINEER will issue addenda due to raquirad plan modifications as a result of
permitting and to update the previously prepared technical specifications.
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representations to the City, that are expressions of the ENGINEER's opinion, based
on such observations and review, that the work has substantially progressed to the
point indicated and that, to the best of his knowledge, information and belief, the
quality of the work is in accordance with the Contract Documents (subject to an
evaluation of the work as a functioning project upon Substantial Completion and to
the results of any subsequent tests called for in the Contract Documents and to any
qualifications stated in his approval). By recommending an application for payment,
the ENGINEER shall not be deemed to have represented that he has made any
examination to determine how and for what purposes the Contractor has used the
monies paid on account of the Contract Price, or that title to any of the Contractor's
work, materials, or equipment has passed to the CITY free and clear of any liens,
claims, security interests or encumbrances. Such representations shall at no time
be considered as a legal obligation of the ENGINEER.
2.2.7 The ENGINEER will, in conjunction with other CITY representatives conduct punch
list and final inspections of the in-place work to determine if the work is completed
substantially in accordance with the plans, specifications and other contract
documents. These inspections shall form the basis for the ENGINEER's review and
recommendation for payment on the CONTRACTOR's final pay request.
2.2.8 The ENGINEER will review Contractor provided record drawings/surveys and other
as-built data for installed facilities and bring any apparent discrepancies between the
as-built conditions and the design conditions to the attention of the CITY.
Coordinate with the Contractor regarding provision of the construction record
drawings prior to final on-site inspections and punch list preparation. Prepare and
furnish to the City a reproducible set of record drawings showing those changes
made during the construction based on the data noted above.
2.2.9 The ENGINEER will prepare statements of completion (qualified if necessary)
certifying completion of the work, and submit statements in accordance with the
Contract Documents, regulatory agencies and CITY requirements.
2.2.10 The ENGINEER shall not be responsible for the acts or omissions of the Contractor
or any of the Contractor's, Sub-Contractors, Agents, Employees, or other persons
performing any of the work under the construction contract, or of others.
2.3 FDEP S.R.F. Construction Administration
2.3.1 The ENGINEER will make plan revisions and prepare responses to FDEP.
2.3.2 ENGINEER will participate in an inspection to determine if the project is substantially
complete with the punch list of items to be corrected (if applicable) and a final
inspection to determine of the project has been completed substantially in
accordance with the Contract Documents and that the contractor has substantially
fulfilled his obligations thereunder so that the ENGINEER may prepare a
Certification of Completion of Construction for submission to FDEP.
2.3.3 ENGINEER will coordinate with FDEP Tallahassee and the CITY to assist in
compliance with the S.R.F Loan Program to maintain eligibility of project costs for
financing. As a minimum during construction, the following must be coordinated with
FDEP Tallahassee:
5
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4.1.5 Dig up existing utilities as necessary for the preparation of the Logan Heights
Apartments as-built survey.
4.1.6 Pay all permit application fees.
4.1.7 Inspect the construction on a regular basis and report to the ENGINEER as to the
field observations and progress of the CONTRACTOR.
4.1.8 Provide field assistance to the ENGINEER as necessary when decisions or
information are needed relating to utility and stormwater connections and relocations
resulting from differing site conditions.
4.1.9 Examine all studies, reports, sketches, schedules, and other documents presented
by the ENGINEER and render decisions pertaining thereto within a reasonable time
so as not to delay the work of the ENGINEER.
4.1.10 Assist in obtaining approval of all governmental authorities having jurisdiction over
the project, and such approvals and consents from such other individuals or bodies
as may be necessary for completion of the Project.
4.1.1 1 Furnish or direct the ENGINEER in writing to provide at the CITY's expense, any
subconsultant services not designated in Section 2, if advised by the ENGINEER
and CITY concurs that they are necessary.
4.1.12 Furnish, or direct the ENGINEER in writing to provide at the CITY's expense,
necessary additional services as stipulated in Section 3 of this Amendment, or other
services as required.
4.1.13 Provide such legal, accounting, financial and insurance counseling services as may
be required for the project, and such auditing services as the CITY may require.
4.1.14 Give prompt written notice to the ENGINEER whenever the CITY observes or
otherwise becomes aware of any defect in the Project.
SECTION 5
PAYMENT
5.1 PaVment
5.1.1 Payment for services and expenses of the ENGINEER to be as set forth below:
5.1.1.1 Principals and Employees of the ENGINEER.
5.1.1.2 Compensation paid ENGINEER for services described in Section 2 and rendered
by principals and employees assigned to the Project will be computed by multiplying
Standard Classification Billing Rates for all classifications of employees engaged
directly on the project times the number of hours worked on the project. The
engineering fee for the services described herein shall not exceed $144,140.00,
inclusive of out-of-pocket expenses. Invoices will be submitted on a regular basis
and will indicate the hours expended during that billing cycle.
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5.2 Reimbursed Expenses
5.2.1 Expenses for items not specifically valued herein are to be reimbursed to the
ENGINEER at the actual cost thereof. Said expenses shall include transportation
and subsistence of principals and employees, when traveling in connection with the
project, toll telephone calls, telegrams, prints, photocopies, and similar project-
related items.
5.2.2 The CITY will make prompt payment in response to ENGINEER's invoices without
retention for all categories of services rendered under this Agreement and for
reimbursable expenses incurred.
5.2.4 Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding will be computed at a rate of $1200.00 per day or
any portion thereof (but compensation for time spent in preparing to appear in any
such litigation, hearing or proceeding will be computed in accordance with the
payment method as set forth in Paragraphs 5.1.1.2 and 5.2.1 herein).
5.2.5 If this Agreement is terminated during prosecution of the services prior to completion
of the services of Section 2, payments to be made in accordance with Paragraph
5.1.1.2 and 5.2.1 on account of that and all prior work under this Amendment shall
be due and payable, and shall constitute total payment for services rendered. In
addition, upon termination, the ENGINEER shall be paid for any additional services
authorized and rendered under Section 3.
5.2.6 Services provided by outside subconsultants will be billed at the direct cost to the
ENGINEER without increase.
SECTION 6
GENERAL CONDITIONS
6.1 Since the ENGINEER has no control over the cost of labor, materials, or equipment
or over any construction Contractor's method of determining prices, any opinion of
probable construction cost which may be provided in the services of this Amendment
are made on the basis of his experience and qualifications and represent his best
judgment as a design professional familiar with the construction industry, but the
ENGINEER cannot and does not guarantee that bids or the construction cost will not
vary from opinions of probable cost prepared by him.
6.2 The CITY and the ENGINEER each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Agreement and to
partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Amendment. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public body
which may be a party hereto, nor shall it be construed as giving any rights or
benefits hereunder to anyone other than the CITY and the ENGINEER.
6.3 The ENGINEER agrees to initiate work promptly upon receipt of authorization to
proceed and to prosecute the work in a timely manner until the Project is completed.
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IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment the day and
year ffrst abov~ written.
CITY:
~° ~'~ i anager
ENGINEER:
A :EST &SEAL CPH ENGINEERS, INC.
Linda M. Gardner - Secretary/Treasurer David A.Gierach, P.E.
President
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