022811 ws agn & min2011 -402
CITY COMMISSION MINUTES February 28, 2011
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, February 28, 2011 300 North Park Avenue
3:00 PM Sanford, Florida
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In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person
decides to appeal a decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings, including the testimony
and evidence, which record is not provided by the City of Sanford. (FS 286.0105)
AGENDA
1. Merchant Sign Program criteria —discussion. [Commission Memo 11-
032]
2. Schedule "S" Revisions to the Land Development Code —
presentation. (Regular Item No. 7.A) [Commission Memo 11 -035]
3. Open Government Pledge — discussion. (Regular Item No. 5) [Com-
mission Memo 11 -033]
4. City Commission meetings — discussion:
A. Proposed Commitment to Public Participation Ordinance
[Commission Memo 11 -030]
B. Proposed Public Participation Policies and Procedures
Resolution [Commission Memo 11 -034]
5. Nutrient Removal Modifications at Treatment Facilities — discussion.
(Regular Item No. 6.1-1) [Commission Memo 11- 026.1-11
6. Moratorium on Pain Management Clinics — discussion. (Regular Item No.
7.C) [Commission Memo 11 -028]
7. Moratorium on Simulated Gambling Devices — discussion. (Regular
Item No. 7.D) [Commission Memo 11 -029]
8. Current year budget and projected revenues — briefing by Int. City Mgr.
9. City Hall Security — briefing by Interim City Manager.
10. Agenda Items — additional information and /or questions.
11. END THE MEETING
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CITY COMMISSION MINUTES February 28, 2011
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, February 28, 2011 at 3:00 PM, in the Railroad Depot Room, 2nd
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Patty Mahany
Commissioner Velma Williams
Commissioner Randy Jones — Arrived at 3:12 PM.
Commissioner Mark M ° Carty
Interim City Manager Tom George
Assistant City Attorney Lonnie Groot
City Clerk Janet Dougherty
Administrative Specialist Pat Lee
Mayor Triplett called the Work Session to order at 3:04 PM.
Mayor Triplett announced that Commissioner Randy Jones would be a
few minutes late, and noted this is a long agenda and asked that the Commission keep
their comments to the point.
Mayor Triplett announced this was his son's first T -ball game ever and
hoped to be able to see a few minutes of it.
Mayor Triplett stated that he put together the FAST Committee
(Financial Assessment Stabilization Team) and apologized if he stepped on anyone's
toes noting he has postponed the first meeting until he can meet with either the
Assistant City Attorney or City Attorney.
1. Merchant Sign Program criteria - discussion. [Commission Memo 11 -032]
Christine Dalton, Community Planner, distributed a hand -out and
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CITY COMMISSION MINUTES February 28, 2011
WORK SESSION
reviewed additional information as to what other jurisdictions do, etc. as well as a
listing of retail /professional service businesses currently located within the merchant
sign area. Ms. Dalton has not been able to secure any funding for the kiosk and is
hoping to secure CRA funding next year.
Interim City Manager Tom George concurred with Ms. Dalton and felt
the solution was installation of a kiosk and he would like to see the downtown
merchants partner with the City to help fund the installation/kiosk.
The Commission concurred that the merchant sign program be limited to
retail merchants first (side street businesses not fronting on 1" Street), then if openings,
professional services, then doctors /lawyers /others; approved the design criteria for the
more decorative signs presented; and wants both merchants and the CRA to provide
some of the kiosk funding..
2. Schedule "S" Revisions to the Land Development Code — presentation.
(Regular Item No. 7.A) [Commission Memo 11 -035]
Ms. Dalton distributed hand -outs and gave a power point presentation
reviewing changes highlighted in yellow that were either revisions and/or additions.
After discussion, it was the consensus of the Commission to add the
following under Section 9.0, Standards for New Construction, Additions and
Alterations, C. General Standards for All Properties, Exterior Walls /Materials:
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CITY COMMISSION MINUTES February 28, 2011
WORK SESSION
• synthetic materials can be allowed for trim details and architectural elements on
new construction
Mayor Triplett recognized Ms. Thelma Mike who had contacted him
earlier today and asked to speak at the Work Session. Ms. Mike spoke regarding events
that took place at the last regular City Commission meeting (February 14, 2011) and
stated she felt it was the worst meeting she had ever attended because of the way the
citizens behaved towards the Commission.
Vice Mayor Mahany commended Ms. Dalton for her work with the
Historic District. Russ Gibson, Planning & Development Services Director, recognized
and thanked Historic Preservation Board members present today: Chairman Delton
Chen, Michael Yebba, Steve Chusmir and Robert Kinney.
Mayor Triplett asked if the above recommended change to Schedule "S"
was substantial and would necessitate the Ordinance going back to first reading:
Assistant City Attorney Groot opined the recommended change was not substantial.
3. Open Government Pledge — discussion. (Regular Item No. 5) [Commission
Memo 11 -033]
Mayor Triplett thanked Assistant City Attorney Groot for his assistance
in contacting the Brechner Center and further stated that he ran his campaign on
openness in government and he asked that the Commission consider signing the Pledge
at the Regular Meeting later this evening.
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WORK SESSION
4. City Commission meetings — discussion:
A. Proposed Commitment to Public Participation Ordinance
[Commission Memo 11 -030]
Mr. George clarified that this Ordinance enables citizens the right to
speak at all Commission meetings but would not apply to Work Sessions and Retreats
since no official action is taken at these meetings.
Mayor Triplett stated he would like to open discussion prior to the
Consent Agenda and prior to "Other Items" as well as under "Citizen Participation ".
Commissioner Williams stated her concern that guidelines needed to be prepared so that
public participation doesn't take three hours.
B. Proposed Public Participation Policies and Procedures Resolution
[Commission Memo 11 -034]
Mr. George stated that Mr. Groot will be amending the Resolution to
clarify that the prohibition on discussion of public hearing items at Work Sessions will
only apply to quasi-judicial matters that deal with legal rights of property owners.
5. Nutrient Removal Modifications at Treatment Facilities — discussion.
(Regular Item No. 6.H) [Commission Memo 11- 026.H]
Paul Moore, Public Utilities Director, introduced David Gierach, P.E.
and President of Conklin, Porter & Holmes, who distributed a power point hand -out and
reviewed same with the Commission. Improvements are needed by February, 2014 in
order to comply with an Administrative Order. This project has been included in the
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February 28, 2011
WORK SESSION
City's Capital Improvement Plan.
6. Moratorium on Pain Management Clinics — discussion. (Regular Item No.
7.C) [Commission Memo 11 -028]
Mr. George stated that he, along with the Police Chief and City Attorney
recommend adoption of this Moratorium at tonight's regular meeting. [Mayor Triplett
left the meeting.]
7. Moratorium on Simulated Gambling Devices — discussion. (Regular Item
No. 7.1)) [Commission Memo 11 -029]
Interim Police Chief Steve Harriett stated that there are quality of life
issues attached to these facilities, that they tend to attract social disorder issues and are
not in keeping with the type of healthy businesses Sanford wants to keep.[Mayor
Triplett returned to the meeting during discussion.]
Mr. George recommended adoption of this Moratorium at tonight's
regular meeting.
8. Current year budget and projected revenues — briefing by Interim City
Manager.
Mr. George distributed a hand -out showing a budget projection synopsis
for FY 2012, noting an estimated revenue shortfall of $971,111, as well as a listing of
proposed funding sources to offset the same amount ($971,111). He explained that staff
reduced the general fund budget by $10 million this year and that there are no excess
1=0
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9. City Hall Security — briefing by Interim City Manager.
Fred Fosson, HR/Risk Manager, distributed a survey of adjacent cities
noting that at this time, no other cities have any type of written policy or procedures
relative to emergencies and /or security during City Commission meetings, nor have
they provided any type of formal training for an emergency plan. However, most all
advised they require law enforcement personnel present at the Commission meetings.
Mr. George stated he received a $3500 estimate to armor the
top /front /sides of the dais. There was consensus among the Commission for Mr.
George to expend $3500 to armor the dais.
10. Agenda Items — additional information and/or questions.
Mr. George stated that unless there was any opposition, he was going to
release $10,000 out of the City Manager's budget for an environmental assessment to be
done at Lake Monroe Terrace, which is the first step in clearing this site for demolition.
Mr. George reminded the Commission of Sunshine Training this
Thursday at 1 PM by Barbara Petersen of the First Amendment Foundation.
A Strategic Planning Session is planned for Wednesday, March 9 th from
2 PM to 6 PM and to discuss the Police Chief and City Manager searches and budget.
Mr. George stated that decisions needed to be made on the City Manager
search and stated that he is in a position that he is not enjoying. He further stated that
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for the last year and a half the Commission was working in one direction and the
Commission seems to have different interests now. Mr. George reiterated that it has
never been his goal to be City Manager.
Commissioner Williams stated that Mr. George has her full support and
knows that he is unquestionably qualified to be City Manager even though he has stated
he has no desire to be City Manager. She asked him to think of the employees and
morale and asked Mr. George to please stay on as Interim until a permanent
replacement is found. Vice Mayor Mahany concurred with Commissioner
Williams' comments.
Mayor Triplett stated that the City has got to move forward noting
Interim Police Chief Harriett will have a very big part in the selection of the next Police
Chief and that 21 resumes are in for review. He would like to see Mr. George leading
the next budget session and would like to see the City Manager search completed by the
end of April. Commissioner Williams stated her desire to see at least half of the
applications received for these vacant positions.
7) End the meeting.
There being no further business, the
Mayor
Attest:
Cl �
City Clerk
was aldiburned at 6:17 P.M.
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