883-Glatting Jackson W.O. 08 WORK ORDER
FOR
PROFESSIONAL PLANNING, LANDSCAPE ARCHITECTURAL, ARCHITECHTURAL AND
ENGINEERING SERVICES AGREEMENT
(RFPS 00/01 - 08)
WORK ORDER NO.: 08
PURCHASE ORDER NO.: (For billing purposes only, to be assigned by
CITY after execution.)
PROJECT: Marina Permitting Strategy
CITY: SANFORD, A MUNICIPAL CORPORATION OF THE STATE OF FLORIDA
CONSULTANT: GLATTING JACKSON KERCHER ANGLIN LOPEZ RINEHART~ INC {GLATTING
JACKSON)
Execution of the Work Order by CITY shall serve as authorization for the CONSULTANT to provide for the
above project, professional services as set out in the Scope of Services attached as Exhibit "A," to that certain
Agreement between the CITY and the CONSULTANT and further delineated in the specifications, conditions and
requirements stated in the following listed documents which are attached hereto and made a part hereof.
ATTACHMENTS:
[ ] DRAWINGS/PLANS/SPECIFICATIONS
[X] SCOPE OF SERVICES GEE & JENSON
[ ] SPECIAL CONDITIONS
The CONSULTANT shall provide said services pursuant to this Work Order, its attachments and the above-
referenced Agreement, which is incorporated herein by reference as if it had been set out in its entirety. Whenever
the Work Order conflicts with said Agreement, the Agreement shall prevail.
TIME FOR COMPLETION: The work authorized by this Work Order shall be commenced upon issuance
ora Notice to Proceed by CITY and shall be completed within ONE HUNRDED AND EIGHTY (180) calendar
days.
METHOD OF COMPENSATION:
(a) This Work Order is issued on a:
[X] FIXEr) FEEBASlS
[ ] TIME BASIS METHOD WITH A NOT-TO-EXCEED AMOUNT
[ ] TIME BASIS METHOD WITH A LIMITATION OF FUNDS AMOUNT
(b) Compensation is based on a "Fixed Fee Basis" with a Not-to-Exceed Amount, then the
CONSULTANT shall perform all work required by this Work Order for a sum not exceeding Thirty Nine Thousand,
Seven Hundred Forty Dollars and no cents ($39,740.00). In no event shall the CONSULTANT be paid more than
the Fixed Fee Amount.
Payment to the Consultant shall be made by the CITY in strict accordance with the payment terms of the
above-referenced Agreement.
It is expressly understood by the CONSULTANT that this Work Order, until executed by the CITY,
does not authorize the performance of any services by the CONSULTANT and that the CITY, prior to its
execution of the Work Order, reserves the right to authorize a party other than the CONSULTANT to perform
the services called for under this Work Order if it is determined that to do so is in the best interest of the CITY.
IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order
~,..onthis c7~c9~~'~--d day of"'~*"~3t./~ ,20Oc:~for the purposes stated herein.
ATTEST:
, Secretary
(CORPORATE SEAL)
By:
Date:
, PresidenJT~'(~
[
ATTEST.
J/~NET DOUGHERTY~ ~-
Clerk to the
City Commission
Sanford, Florida.
CITY COMMISSION
Brady'~essard, MAYOR
Date: /~A / /~--.
Exhibit A
SCOPE OF SERVICES
Professional Planning, Landscape Architectural, Architectural and Engineering Services
City of Sanford: P. FPS 00/01 - 8
WORK ORDER NO.: 0~8
Marina Permitting Strategy
Glatting Jackson Project No. 16526.00
April 19, 2002
The following are scope and fee items to be included in the Marina Permitting Strategy work.
For the scope of work outlined in this Work Order, the team members will provide the following services:
Gee & Jenson (G&J) will attend meetings with FDEP and participate in strategy discussions
regarding options for construction, engineering and permitting.
SmithGroup (SG) will attend strategy meetings and support the team regarding master planning,
construction techniques, order of magnitude cost / phasing options and funding options.
Glatting Jackson. (G J) Manage, Coordinate and Review work, meet with Agencies locally and
in Tallahassee, provide Memorandum of team work summarizing permitting issues and
requirements, phasing options, potential funding/grant sources, and outline next steps to initiate
design, permitting and construction.
TEAM SCOPE OF SERVICES
Part I - Define Environmental/Land Use Permitting Issues
Review Submerged Land Lease - (G J) The Consultant will review submerged land lease
information provided by the Florida Department of Environmental Protection. If possible, the
submerged land lease area will be shown on the Marina Island Master Plan.
Marina Island Presentation Materials - (GJ/SG) The Consultant will modify the Marina
Island Master Plan to show the Lake Monroe navigational channel, and phasing options for the
marina expansion. Data, including dredge/fill acreages and boat slip totals, will be identified for
each phase. In addition to the revised Marina Island Master Plan, a true color aerial and master
plan will be created which depict the relative project area position in Lake Monroe.
Assess Manatee Issue - (G J) The consultant will review available data sources for information
on the potential for occurrence of listed species, including manatee (Trichechus manatus)
populations in the Lake Monroe Area. Comparisons of manatee mortality will be developed for
Lake Monroe versus other areas, such as Volusia, Brevard and Lee Counties.
o
Develop Story - (GJ/SG) The consultant will develop a story board showing the history and
context of Sanford as a port city over the last 150 years, and indicating the St. Johns River's
designation of American Heritage status. This board will support relevant points for the return of
the marina to its historical level of importance, thereby revitalizing downtown Sanford.
10.
Florida Department of Environmental Protection (FDEP) - (GJ/G&J) The Consultant, Client
and project engineer will meet with Ms. Vivian Garfein, with the local FDEP office, to review
phasing options for marina expansion. This meeting is critical to defining environmental,
engineering, and survey requirements for the permit application submittal. Specifically, the
following issues will need to be further defined:
· Progression of conceptual/construction permit versus sovereign land applications
· Based on current data, the extent of the Manatee issue
· Details on the FDEP's role in assessing Development of Regional Impact (DRI) projects.
· Special engineering requirements, such as water circulation studies, etc.
· Requirements for bathometry of basin expansion areas and channel
· Market analysis to support marina expansion
Land Use Entitlements - (G J) Meet with Greg Golgowski of the East Central Florida Regional
Planning Council to determine how DRI thresholds affect the phased marina expansion. Since
the FDEP Tallahassee will assume these responsibilities later this year, the consultant will also
coordinate with that office to determine how to mesh DRI issues with DEP permit issues. These
meetings will define the DRI process for marina expansion.
United States Army Corps of Engineers (ACOE) - (GJ/G&J) The consultant will meet with
the ACOE to determine permitting issues. Primary issues include dredge/fill (Section 10 of the
1899 Rivers and Harbors Act) and navigation.
Define Strategic Phasing - (Team) Subsequent to the pre-application meetings, the consultant
and project engineer will meet with the Client in a workshop setting to discuss the optimal first
phase and develop details of each marina expansion phase. These details will include the
following:
· Master Plan showing each phase and optimal slip arrangement
· Permit requirements (FDEP, DCA and ACOE)
· Engineering, survey and environmental data needs
· Details for consulting and construction costs
· Identify funding options
Consultant team will attend two workshop sessions with the Client to review information
gathered from permitting meetings, and discuss/draw scenarios for expansion permitting, design
and master planning. These meetings will be summarized in a Memorandum. The Consultant
envisions one strategy session after the local meetings, and one after the Tallahassee meeting
listed below.
The Consultant will also provide a Summary Outline of possible grant/funding sources for marina
improvements. This shall include State and Federal programs which may apply.
Meeting with FDEP, Tallahassee - (GJ/G&J) The Consultant shall attend one meeting with
Mr. Denver Stutler, FDEP and his staff to review local meetings, conceptual approaches, etc for
the Marina. Discussion shall specifically include Permitting, Phasing, Land Lease and DRI
issues.
Action Plan. (Team) At the conclusion of all agency and team meetings, the Consultant shall
draft an action plan Memorandum summarizing findings and recommended next steps or options
to proceed. Concept Plans, budgets, meeting notes and other materials produced during the work
shall be attached.
Part II Additional Services
11.
Additional Services - (Team) This may include additional meetings, survey, field investigation,
permitting, market assessment or design/construction detailing. These details will be provided
subsequent to the completion of Part I.
Project Management [Glatting Jacksonl - In addition to the specific services detailed above, Glatting
Jackson shall coordinate our with the Client's representative and the Client's project team, monitor the
project schedule as it relates to this scope, and provide timely invoicing and reporting of project progress.
Coordination of the Work of Subconsultants to Giatting Jackson - The Client hereby acknowledges
and agrees that Glatting Jackson will assume responsibility for the coordination of work produced by any
subconsultants to Glatting Jackson as Project Manager for the project. However, the Client agrees that
Glatting Jackson does not bear any liability for the technical accuracy of work prepared by others. All
professional firms working on the project shall bear separate responsibility and liability for the work
prepared by them.
Client Responsibilities - The client shall designate a Project Representative immediately upon execution
of this Letter of Agreement, who shall be Glatting Jackson's point of contact with the Client, and who
shall, by virtue of Client's designation, have authority to bind the Client.
The Client shall provide full information to Glatting Jackson regarding project requirements and
constraints including, without limitation, a program setting forth the Client's objectives, and shall provide
all data, drawings, information or other resources requested by Glatting Jackson that are necessary for
completion of the project. This shall include all available existing information regarding land leases,
easements, Lake Monroe basin survey data, or other information regarding the marina or surrounding
submerged lands.
The Client shall comply with any schedule requirements made known to the Client by Glatting Jackson
and, in any event, shall be available to meet with Glatting Jackson and provide decisions in a timely
manner throughout the project.
Initials
Initials