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962-LIHEAP2003/04 MOD #1MOD//001 MODIFICATION OF AGREEMENT BETWEEN FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS AND CITY OF SANFORD This Modification is made and entered into by and between the State of Florida, Department of Community Affairs, ("the Department"), and CITY OF SANFORD, the ("Recipient") to modify DCA Contract Number 03EA-3R-06-69-02-027 dated December 31, 2002 ("the Agreement"). WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant to which the Department has provided a grant of $175,450 Recipient; and WHEREAS, additional funds have become available to increase the amount of the funding gmnted~:~ to the Recipient. NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: 1. Clause C.(3) "Period of Agreement" is hereby amended to read: "This Agreemem shall begin upon execution by both parties or January 15, 2003, whichever is later, and shall end March 31, 2004, unless terminated earlier in accordance with the provisions of paragraph (9) of this Agreement." 2. Clause C.(16)(a) Funding/Consideration is hereby modified to read as follows: "This is a cost-reimbursement Agreemem. The Recipient shall be reimbursed for costs incurred in the satisfactory performance of work hereunder in an amount not to exceed $255,613 subject to the availability of funds and appropriate budget authority." This revised contract amount includes: 1. $175,450 2 +$55,141 3. +$25,022 Current FFY 2003-2004 LIHEAP contract allocation Increase in Base Allocation Winter Contingency Funds 3. Revised Attachment H, Budget Summary and Workplan, which is attached hereto and incorporated herein by reference, is hereby modified to reflect additional funds. Revised Attachment I, Administrative and Outreach Expense Budget Detail, which is attached hereto and incorporated herein by reference, is hereby modified to reflect additional funds. 5. Revised Attachment J, Multi-County Fund Distribution, which is attached hereto and incorporated herein by reference, is hereby modified to reflect additional funds. All provisions of the Agreement being modified and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform with this Modification, effective as of the date of the last execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set out herein. I~ynr (Title) Date: .(7~6c'/~ .J STATE OF FLORIDA Shirley W. Collins, Director Division of Housing and Community Development Date: 59-6000425 Federal Identification Number IJ.KAP REVISED ATTACHMENT H BUDGET SUMMARY AND WORKPLAN RECIPIENT: CITY OF SANFORD BUDGET SUMMARY A. B. C. D. Last Approved Increase in Base Contingency TOTAL LIHEAP FUNDS ONLY Budget Amount Allocation Funds Modified Budget (Col. ~-c+o) 1. TOTAL FUNDS $175,4~0.00 $55,141.00 $25,022.00 $255,613.00 ADMINISTRATIVE EXPENSE (Cell 2E ~a~ot ~x~:d 7.5% of Cell 1E) O~ACH EXPENSE (C~l 3E carmot oxc~d C~II IE minus Coil 2E tim~z .1 $) DIRECT CLIENT ASSISTANCE 4. Home Eneegy Assistance $43,865.00 $20,045.00 ~r//~ $63,910.00 -- (?._~ll 4.__.E m~__~ atlcan25% of~_C~l__l IE) 5. Crisis Payments $90,575.00 $22,237.00 $112312.00 6. Wenther Related/Supply Shortage (c~n 6E mint ~ at I~t ~/o of c~n $3,510.00 $1,098.00 $19,645.00 $24,253.00 1E) 7. Subtotal Dkect Client Assistance 0~in,~ 4+5+6) $137,950.00 $43,380.00 $19,645.00 $200~975.00 LEV~RAGING FUNDS ONLY lO. TOTAL LEVERAGiNG (liflca 8+9) 11. GRAND TOTALS 0i~ ~, 3~'7~ M~t ~ ~ith ~i~c ~ $175,450.00 $55,141.00 $2s,o22.oo $2~5,613.oo IL DIRECT CLIENT ASSISTANCE WORKPLAN Estimated # of Households Estimated Cost Per Estimated Expenditures Type of Assistance Household (Estimated # of Households x Estimated Cost Per Household) Previous Amended Amounts must agree with Column E above. LIHEAP Home Energy 500 700 $91.30 $63,910.00 Crisis 500 600 $188.02 $112,812.00 Weather Related/Supply 15 100 $242.53 $24,,933.00 Shortage TOTAL ]0]5 1400 /////,/~/'///,/,//////,/./,~ LEVERAGING Home Energ~ ~//// /'///// ~Jr////.j ///////////// c ri.i. /////,//////'/////////////////// To AL //////',/'//// //////, /////////////. I:~BCA\CAST~C SP_UN1T~003LIHEAP~VIODS~CIod Budget Forml ,rrm LmEAP MOD~ICATION Mod # 1; Page of__ REVISED ATTACHMENT I ADMINISTRATIVE AND OUTREACH EXPENSE BUDGET DETAIL (BUDGET SUMMARY LINES 2 AND 3) Line EXPENDITURE DETAIL LIHEAP FUNDS Item (Round up line items to dollars. Do not use cents and decimals in totals) Number 2. ADMINISTRATIVE EXPENSES CONTRACTS COORDINATOR $15,571.00 44.2387% of $35,197.67 TELEPHONE $900.00 45.158% OF $1,993.00 $200.00 TRAVEL 689.65 MILES ~ .29 MiLE XEROX $70O.00 35,229% OF $1,987.00 OFFICE SUPPLIES $1,000.00 28.5713% OF $3,500.00 COPY CARTRIDGES $800.00 8 ~ $100.00 F~CH 3. OUTREACH EXPENSES CONTRACTS COORDINATOR $6,941.00 19.72% of $35.197,67 $26,734.00 OOTRF~CH SPECIALISTS 100% OF $26,734.00 S300.00 OPERATING LIABILITY 16.01% OF $1,873.00 $400.00 XEROX 20.1308% OF $1,987.00 $492.O0 FOSTAGE 30% OF $1,640.00 $600.00 OFFICE SOPPLIES 20% OF $3,000.00 42 0 ,~o~~0 ~mo© o no