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CITY COMMISSION MINUTES
March 14, 2011
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, March 14, 2011 300 North Park Avenue
5 PM Sanford, Florida
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In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a
person decides to appeal a decision made with respect to any matter considered at the
above meeting or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the City of
Sanford. (FS 286.0105)
AGENDA
1. Public Safety Complex Project Closeout Report - discussion.
[Commission Memo 11 -051]
2. Proposed Public Participation Policies & Procedures Resolution,
revised — discussion.
3. Agenda Items — additional information and /or questions.
4. END THE MEETING
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CITY COMMISSION MINUTES March 14, 2011
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, March 14, 2011 at 5:00 PM, in the Railroad Depot Room, 2nd
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Patty Mahany
Commissioner Velma Williams
Commissioner Mark M
Interim City Manager Tom George
Assistant City Attorney Lonnie Groot
City Clerk Janet Dougherty
Administrative Specialist Pat Lee
Absent: Commissioner Randy Jones
Mayor Triplett called the Work Session to order at 5:04 PM.
1. Public Safety Complex Project Closeout Report - discussion. [Commission
Memo 11-051]
Nick Mcray, Senior Project Manager, introduced Wharton -Smith
representatives present: Project Executive Tom Murphy, Project Manager Jeffrey
Williams and Superintendent Mike Morton. Mr. Mcray stated that the project ended
with a credit of $7,398; the project's end result was $1.8 million below the project
target and $1.3 million below the schematic estimate due in large part to the efforts of
Wharton Smith. The City was able to realize $267,625 in tax savings due to owner
direct purchases.
Vice Mayor Mahany stated her appreciation for the community work
Wharton Smith does. Commissioner Williams concurred and also commended Project
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WORK SESSION
Manager Jeffrey Williams. Both Mayor Triplett and Mr. George thanked Wharton
Smith for their services.
Mayor Triplett asked about the $1.8 million savings and money
committed for the SunRail station. Finance Director Cynthia Lindsay responded that
the money would go back into the General Fund reserves. Mayor Triplett asked to be
provided with a calculation for the reserve fund.
Jennifer Brooks, Supervisor of Special Events, presented Commissioner
Williams with a birthday cake and everyone sang "Happy Birthday" to her.
Mayor Triplett asked for a volunteer for the Meals on Wheels walk/run
event on March 26, 2011 at the Civic Center and to help serve. Both Vice Mayor
Mahany and Commissioner M ° Carty indicated they would be present.
Mayor Triplett asked for a volunteer to attend an 8:15 AM and a 2:25
PM. event at the Kaboom landscape event at the Central Florida Zoo and to speak on
volunteerism: Commissioner M ° Carty stated he would be able to attend.
2. Proposed Public Participation Policies & Procedures Resolution revised —
discussion.
Mayor Triplett stated the Resolution would permit any person to speak
prior to the "Consent Agenda ", during "Public Hearings ", prior to "Other Items" and
under "Citizen's Comments" and further clarified persons could speak prior to any vote
taken on action items at regular meetings (not at Work Sessions). The green "Request
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WORK SESSION
to Speak" form would be required for anyone wishing to speak.
Assistant City Attorney Lonnie Groot clarified the requirement to
complete the green form prior to speaking and recommended the decorum rules be
posted in the Chambers. Everyone would receive three minutes each to speak unless
there is an appointed person representing an organization and then that person would
have five minutes to speak to the item. Persons speaking under "Citizens Comments"
would also have five minutes to speak.
Mr. George noted that the "Council Rules & Procedures" would also
need to be updated to adhere to the above. The new Resolution and revised "Council
Rules & Procedures" will be on the next regular meeting agenda for action.
3. Agenda Items — additional information and /or questions.
Mr. George stated he would like to form a Citizens Panel to interview the
Police Chief finalists and asked each Commissioner and the Mayor to provide him with
their selection by the beginning of next week.
Mr. George noted he will be on vacation the rest of this week and in his
absence, Darrel Presley will be assuming his duties.
Commissioner M said he has spoken with some members of the
Seminole County Commission and noted his concern that the City could be tied into a
lawsuit regarding the moratorium on simulated gambling devices. Mr. Groot opined
that the City is protected by the County ordinance and by Sanford having its own
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CITY COMMISSION MINUTES March 14, 2011
WORK SESSION
moratorium, this provides a "safety net" in the event the County lost its case based on
its ordinance. Mayor Triplett concurred with Mr. Groot's comments.
4. End the meeting.
There being no further business, the meeting was adjou+,ied at 6:00 P.M.
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Mayor Jeff Triplett
Attest:
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City Clerk
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