1058-Employment Agrmt-Yehl-CM<YL CHAPMAN - Employment Agreement.City Mgr - Yehl.doc
City of Sanford Employment Agreement
for City Manager
THIS AGREEMENT is made and entered into this 12' day of September, 2005, by and
between the City of Sanford, a municipal corporation of the State of Florida, hereinafter
called "CITY ", whose address is 300 North Park Avenue, Sanford, Florida 32771 and
Robert (Sherman) Yehl, whose address is 58 Cokeberry Court, The Woodlands, TX
77380 -1848, hereinafter called "MANAGER ".
WITNESSETH:
WHEREAS, the CITY desires to employ the services of said MANAGER as the
City Manager of the City of Sanford, as provided by Florida law and the City Charter of
the City of Sanford ( "City Charter"); and
WHEREAS, the MANAGER represents that he is capable of serving and desires
to accept employment as City Manager of the City of Sanford; and
WHEREAS, it is the desire of the City Commission of the City of Sanford to
engage the MANAGER and provide certain benefits and establish certain conditions of
employment to which the MANAGER has agreed.
NOW, THEREFORE, in consideration of the premises and other mutual
promises and covenants herein contained, and other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:
SECTION 1. RECITALS.
The above recitals are true and correct and constitute a part of this Agreement
upon which the parties have relied.
SECTION 2. DUTIES.
The CITY hereby agrees to employ the MANAGER as the City Manager of the
City of Sanford to perform the functions and duties specified in the City Charter, the
City Code of the City of Sanford, applicable Florida law and sound and generally
accepted practices relating to public administration as well as to perform all other legally
permissible and proper duties and functions as the City Commission of the City of
Sanford may from time -to -time assign to the MANAGER. The MANAGER shall
commence full time employment on or before October 10, 2005. The MANAGER agrees
to fully and faithfully execute the duties and responsibilities of the office of City Manager
of the City of Sanford under any and all applicable law.
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SECTION 3. GENERAL TERMS AND CONDITIONS OF
SHERYL CHAPMAN - Employment Agreement.City Mgr - Yehl.doc Page 2
EMPLOYMENT.
(a) Nothing in this Agreement shall prevent, limit or otherwise interfere with
the right of the City to terminate the services of MANAGER at any time, subject only to
the provisions set forth in Section I I (a) of this Agreement.
(b) Nothing in this Agreement shall prevent, limit, or otherwise interfere with
the right of the MANAGER to resign at any time from his position with the CITY,
subject only to the provisions set forth in Section 1I(b), II(c) and II(d) of this
Agreement.
(c) The MANAGER agrees to remain in the exclusive employ of the CITY
and not be employed by any other employer unless otherwise mutually agreed by both
parties. For purposes of this Subsection, however, employment shall not mean occasional
teaching, presentations to professional organizations and professional consultation on the
MANAGER's time off and to the extent such does not conflict or interfere with
MANAGER's duties hereunder and is in the best interests of the CITY.
SECTION 4. COMPENSATION.
The CITY agrees to pay the MANAGER for his services rendered pursuant to the
terms and conditions of this Agreement, an annual salary of One - hundred, thirty -two
thousand dollars ($132,000) in equal monthly payments or portions thereof. The
MANAGER's salary shall be reviewed annually by the City Commission of the City of
Sanford during the succeeding month after each twelve (12) month period that this
Agreement is in effect. The CITY agrees to consider an increase in the MANAGER's
salary and other benefits payable to the MANAGER in such amounts and to such extent
as the CITY may determine desirable based on the City Commission's collective written
evaluation of the MANAGER's performance during the evaluation period.
SECTION 5. PERFORMANCE EVALUATION.
(a) The CITY shall review and evaluate the performance of the MANAGER
at least once annually. Said review and evaluation shall be in accordance with specific
criteria developed jointly by the City Commission and the MANAGER. Said criteria may
be added to or deleted from as the City Commission may from time -to -time determine, in
consultation with the MANAGER. Further, the Mayor shall provide the MANAGER
with a written summary statement of the findings of the City Commission and provide an
adequate opportunity for the MANAGER to discuss his evaluation with the City
Commission in a manner consistent with State law as guided by the City Attorney.
(b) Annually, the City Commission and the MANAGER shall define such
goals and performance objectives which they determine necessary for the proper
operation of the City's Government and the attainment of the City Commission's policy
objectives and shall further establish a relative priority among those various goals and
objectives. Said goals and objectives shall he reduced to writing in an appropriate forum.
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They shall generally be attainable within the time limitations as specified and the annual
operating and capital budgets and appropriations provided.
SECTION 6. AUTOMOBILE AND CELL PHONE.
(a) The CITY shall provide the MANAGER with a full -size automobile for
his use which automobile shall be owned and maintained by the CITY as part of its fleet
of motor vehicles or, in lieu of the use of a CITY -owned vehicle, the MANAGER shall
maintain his own personal vehicle for his duties as City Manager of the City of Sanford.
In the event the MANAGER elects to maintain his own personal vehicle, the CITY shall
pay the MANAGER the sum of five hundred fifty dollars ($550.00) per month as an
automobile allowance to reimburse the MANAGER for his automobile expenses. This
reimbursement amount shall be adjusted every twelve (12) month period in an amount
equal to the consumer price index relied upon by the CITY. The MANAGER shall be
responsible for paying all premiums due for liability, property damage and comprehensive
insurance and for the purchase, operation, maintenance, repair and regular replacement of
said automobile. The MANAGER shall provide the CITY with a certificate showing
insurance coverage of at least $100,000 /$300,000/$100,000 with the CITY being named
as an additional co- insured.
(b) The CITY shall provide a cellular phone for the MANAGER to use for
CITY business which shall be and remain CITY property in the event that the
MANAGER vacates the position of City Manager of the City of Sanford for any reason.
Any and all charges for non -CITY business cellular phone calls, if any, will be the
responsibility of the MANAGER.
SECTION 7. INSURANCE COVERAGE.
(a) The CITY shall provide to the MANAGER the same coverage and benefit
package and plan available to all other CITY employees in the CITY's Group Health
Insurance Program.
(b) The CITY shall pay the MANAGER's premium on a life insurance policy
written in an amount equal to the MANAGER's annual salary.
SECTION 8. LEAVES AND HOLIDAYS.
(a) Upon commencement of services to the CITY as MANAGER, the
MANAGER shall be credited with one hundred and twenty (120) hours of vacation leave.
The MANAGER shall, thereafter, accrue vacation leave at a rate of a regular employee
with twenty (20) years of service.
(b) Upon commencement of services to the CITY as MANAGER, the
MANAGER shall be credited with one hundred and twenty (120) hours of sick leave.
The MANAGER shall, thereafter, accrue sick leave at a rate of a regular employee with
twenty (20) years of service.
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(c) The MANAGER shall he entitled to bereavement leave under the same
terms and conditions as any other CITY employee.
(d) It is recognized that the MANAGER's work hours will vary from day to
day and that his office hours will be at various times based upon the needs of the CITY.
It is also recognized that the MANAGER is on -call twenty-four (24) hours a day and
seven (7) days a week and maintains, at all times, the plenary obligation to administer
City Government in accordance with the provisions of the City Charter, State law and
sound and generally accepted public management and local government administration
practices and principles.
(e) The MANAGER shall be entitled to holidays as any other CITY
employee.
(f) The MANAGER shall ensure that the City Commission is promptly
apprised on each and every occasion during which he will not he available to accomplish
his day -to -day activities as MANAGER due to leave or other authorized absence (in
advance if practicable) and that a CITY employee (of suitable position and stature) is
appointed to act in the MANAGER's place and stead during such absence. City
Commission shall be advised of the person so appointed.
SECTION 9. REQUIREMENT TO RESIDE IN THE CITY AND MOVING
EXPENSES.
(a) The MANAGER shall reside within the City Limits of the City of Sanford;
provided, however, that the MANAGER shall purchase or lease a residence within the
City Limits of the City of Sanford, within a reasonable period of time, not to exceed six
(6) months, in order for the MANAGER to comply with this residence requirement.
(b) The CITY shall reimburse the MANAGER for documented expenses for
moving and storage of the MANAGER's personal belongings associated with
establishing a residence within the City Limits of the City of Sanford, which
reimbursement shall not exceed the amount to be established as the lowest of three (3)
competitive proposals obtained from moving companies.
(c) The CITY shall pay MANAGER an interim housing supplement of fifteen
hundred dollars ($1,500) per month for a maximum of six (6) months or until
MANAGER's residence in Woodland, Texas is sold and closed on, whichever event
occurs first.
SECTION 10. INDEMNIFICATION AND BONDING.
(a) The CITY shall defend, save harmless and indemnify the MANAGER
against any tort, professional liability claim or demand or other legal claim or action,
whether groundless or otherwise, arising out of an alleged act or omission occurring in or
arising out of the good faith performance of the MANAGER's duties as City Manager of
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the City of Sanford. However, this covenant shall not apply to acts outside the scope of
MANAGER's employment or services or for claims for punitive damages. The CITY
will have the authority to compromise and settle any such claim or suit within the scope
of MANAGER's employment and pay the amount of any settlement or judgment
rendered thereon.
(b) To the maximum extent permitted by law, the CITY and the MANAGER
shall rely upon the doctrine of sovereign immunity and the provisions of Section 768.28,
Florida Statutes, and other applicable law.
SECTION 11. TERMINATION AND SEVERANCE PAY.
(a) Any termination of the MANAGER shall be accomplished in accordance
with the provisions of the City Charter. In the event that the MANAGER is terminated
by the CITY for any reason other than termination based upon a finding of violation of
Chapter 112, Part 3, Florida Statutes; violation of the City Charter; or for any action that
would constitute an abandonment of office, a departure from generally accepted public
management practices and principles, or malfeasance or misfeasance in office, while the
MANAGER is willing and able to perform the duties of City Manager of the City of
Sanford, then and in that event the CITY agrees to pay the MANAGER a lump sum
severance pay equal to six (6) months of the MANAGER's then current salary together
with accrued vacation and sick leave under the same terms and conditions as any other
City employee; provided, however, that in the event that the MANAGER is terminated
based upon a finding of violation of Chapter 112, Part 3, Florida Statutes; violation of the
City Charter; or for any action that would constitute an abandonment of office, a
departure from generally accepted public management practices and principles, or
malfeasance or misfeasance in office then, and in that event, the CITY shall have no
obligation to make severance payment provided for in this Section. In the event the
MANAGER leaves the employment of the City within twelve (12) months of
employment, then in that event initial vacation and sick leave awarded under Section 8(a)
and 8(b) shall not be paid to the MANAGER.
(b) In the event the CITY, at any time during the employment, reduces the
financial benefits of the MANAGER in a greater percentage than any applicable across -
the -board reduction for all CITY employees, or in the event that the CITY refuses,
following written notice, to comply with any other provision of this Agreement, the
MANAGER may be deemed to be "terminated without cause" within the meaning of
Section I I(a) at the date of such reduction or such refusal to comply with the provision of
this Agreement.
(c) In the event the CITY, at any time during the employment of the
MANAGER, refuses, following written notice, to comply with any of the terms of this
Agreement benefiting the MANAGER, or the MANAGER resigns following a corporate
suggestion by the City Commission of the City of Sanford that he resign, then in that
event, the MANAGER may, at his or her option, consider himself "terminated without
cause" within the meaning of Section l I(a) on the date of such action by the City
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I SHERYL C}IAPMAN -Employment Ag City Mgr - Yehl.doc
Commission of the City of Sanford and the severance provision shall become applicable.
(d) In the event the MANAGER voluntarily resigns his position with the
CITY, then the MANAGER shall give the CITY no less than thirty (30) days written
notice in advance, unless the parties otherwise agree.
SECTION 12. RETIREMENT.
The CITY agrees to execute all necessary agreements provided by the
International City Management Association - Retirement Corporation (ICMA -RC) for the
MANAGER's participation in said ICMA -RC retirement plan and, in addition to the base
salary paid by the CITY to the MANAGER, the CITY agrees to pay an amount equal to
ten percent (10 %) of MANAGER's base salary into the ICMA -RC on MANAGER's
behalf, in equal proportionate amounts each pay period, and to transfer ownership to
succeeding employers upon MANAGER's resignation or discharge. It is the intention of
the parties that the entire ten percent (10 %) be paid into the ICMA -RC retirement plan.
In the event the entire ten percent (10 %) amount is not eligible for deposit into said
account, the difference shall be deposited as the MANAGER may direct from time to
time. The MANAGER may direct the benefit set forth in this Section to any other
retirement program of the MANAGER's choice provided that such diversion does not
result in any additional costs to the CITY.
SECTION 13. PROFESSIONAL ASSOCIATIONS AND DEVELOPMENT.
(a) The CITY agrees to pay for the reasonable professional dues and
subscriptions of MANAGER as may be necessary for his continuation and participation
in the International City/County Management Association and the Florida City and
County Management Association.
(b) The CITY hereby agrees to pay the reasonable travel and subsistence
expenses of MANAGER for professional and official travel, meetings and occasions
adequate to reasonably continue the professional development of the MANAGER and to
adequately pursue necessary official and other functions for the CITY including, but not
limited to, the International City/County Management Association, the Florida City,
County Management Association annual meetings, and meeting of the Florida League of
Cities.
(c) The CITY hereby agrees to consider in each year's budget and to pay for
the reasonable travel and subsistence expenses of the MANAGER for short courses,
institutes and seminars that are necessary for his professional development and for the
good of the CITY as such sums may be budgeted.
(d) The MANAGER agrees to maintain or seek and maintain the International
City/County Management Association's Credentialed Manager designation during the
term of his employment with the CITY.
(e) The CITY recognizes that from time -to -time, certain expenses of a non-
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SHE RYL CHAPMAN - Employment Agree nt .City Mgr - Yehl.doc Page 7
personal and generally job affiliated nature may be incurred by the MANAGER in his
capacity as City Manager of the City of Sanford, which amounts shall be reasonably
reimbursed or paid to the MANAGER in amounts in not to exceed appropriations for the
same and in accordance with CITY policies.
SECTION 14. OTHER TERMS AND CONDITIONS OF EMPLOYMENT.
(a) The CITY shall fix any such other terms and conditions of employment, as
it may determine from time -to -time, relating to the performance of the MANAGER;
provided, however, that such terms and conditions are not inconsistent with or conflict
with the provisions of this Agreement, the City Charter, CITY policies and procedures,
State law or any other applicable law.
(b) The MANAGER agrees to annually submit to a complete physical
examination by a qualified physician selected by the CITY, the cost of which shall be
paid by the CITY. The CITY shall receive a copy of all medical reports related to said
examination. Said physical may include drug, alcohol and psychological testing.
SECTION 15. GENERAL PROVISIONS.
(a) The language of the City Charter relating to the position and functions of
the City Manager of the City of Sanford is incorporated herein by reference into this
Agreement as though it were set forth in the text of this Agreement verbatim.
(b) If any provision, or any portion thereof contained in this Agreement is held
to be unconstitutional, invalid or unenforceable, the remainder of this Agreement, or
portion thereof, shall be deemed severable, shall not be affected and shall remain in full
force and effect.
(c) Time is of the essence of the lawful performance of the duties and
obligations contained in this Agreement. The parties covenant and agree that they shall
diligently and expeditiously pursue their respective obligations set forth in this
Agreement.
(d) This Agreement and the terms and conditions hereof shall be binding upon
and inure to the benefit of the CITY and the MANAGER and their respective successors
in interest.
(e) This Agreement and the provisions contained herein shall be construed,
controlled and interpreted according to the laws of the State of Florida. Florida law shall
govern the interpretation and enforcement of this Agreement. Further, venue for any
dispute resulting from this Agreement shall be in the Eighteenth Judicial Circuit Court in
and for Seminole County, Florida.
(f) Each party hereto represents to the other that it has undertaken all
necessary actions to execute this Agreement, and that it has the legal authority to enter
into this Agreement and to undertake all obligations imposed on it.
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(g) This Agreement is the result of bona fide arms length negotiations
between the parties and both parties have contributed substantially and materially to the
preparation of the Agreement. Accordingly, this Agreement shall not be construed or
interpreted more strictly against any one (I) party than against any other party.
(h) In the event of any action to enforce the terms of this Agreement, the
prevailing party shall be entitled to recover reasonable attorneys' fees, paralegals' fees,
and costs incurred, whether the same be incurred in pre - litigation negotiation, litigation at
the trial level, or upon appeal.
(i) The headings or captions of the sections and subsections contained in this
Agreement are used for convenience and reference only and do not, in themselves, have
any legal significance and shall not be afforded any.
0) The parties shall comply with applicable State and local laws, regulations
and ordinances. All laws relating to the open government, public meetings and public
records shall be carefully complied with.
(k) This Agreement may not be amended, changed, or modified, and material
provisions hereunder may not be waived, except by a written document, of equal dignity
herewith and signed by all parties to this Agreement.
(1) This Agreement may be executed in any number of counterparts, each of
which shall be deemed an original, but all of which, taken together, shall constitute one
and the same document.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
duly executed by affixing their signature thereto on the dates indicated.
ATTEST: CITY OF SANFORD
MAANET DOUGHERTY, ity ClerW LINDA CUHN, Mayor
Approved as to form and
Legal sutfcienc y:,�C��2u�U
William L. Colbert, Esquire
Witness
EMPLOYEE
ROBERT (S RMAN)YEHL
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