1108-CPH-Worker Order #3WORK ORDER NO. 3
TO
City of Sanford Contract With
CPH Engineers, Inc.
For Stormwater Improvement Plan, Roadway and Intersection
Design
RFSOQ 01/02-28
This Work Order No. 3 dated this,~, day , o a Contract previously
entered into on the 15th day of November, 2004, by and between the City of Sanford,
Florida, hereinafter referred to as the CITY, and CPH Engineers, Inc., hereinafter
referred to as the CONSULTANT, is mutually agreed upon and declared an extension of
the original Contract entitled "City of Sanford Contract with CPH Engineers, Inc. for
Engineering Stormwater Improvement Plan, Roadway and Intersection Design, RFSOQ
01/02-28. It is the intent of this Work Order to provide for Engineering Services in
connection with the aquatic mitiqation plan to be accomplished on- and off-site to
address water quality and stormwater run-off issues associated with tho
Downtown Dock Replacement permittinq with FDEP.
In the event of a conflict between this Work Order and the original Contract, the
provisions of this Work Order shall apply for the work described herein.
SECTION 1
GENERAL
The CiTY has requested assistance from the CONSULTANT to prepare a mitigation
plan in response to the Florida Department of Environmental Protection permit
application (#59-228987-001) Request for Additional Information (PAl) dated April 18,
2005. The CONSULTANT will address Part I of the FDEP PAl letter. The CONSULTANT
will address issues related to the dock replacement permit mitigation for aquatic
environmental improvements adjacent to, or in proximity to, the replaced docks, the river
walk area and at stormwater outfall areas.
Page 1 of 6
SECTION 2
SPECIFIC SERVICES OF THE CONSULTANT
The CONSULTANT agrees to perform professional engineering services in connection
with the project as hereinafter stated.
The CONSULTANT will serve as the CITY's professional engineering representative in
those phases of the project to which this Scope of Services applies, and will give
consultation and advice to the CITY during the performance of his services.
Attached to this Work Order is a manhour breakdown for the project Scope of Services.
Pock ReDlacement Permlttl~,,
Mitigation Plan Preparation
Mitigation Plan: As requested by FDEP, an aquatic mitigation plan may be
accomplished on- and off-site to address water quality and stormwater run-off
issues. The plan will consist of a narrative and figures and will include the
following information at a minimum:
a. The CONSULTANT shall conduct an inspection of each proposed
mitigation area(s) to document existing vegetation, physical characteristics
of the planting area, collect topographic information and estimate the
planting area dimensions.
b. A location map showing the dock replacement project area in relation to
the mitigation area(s).
c. Topographic map of the mitigation planting area(s) with dimensions of the
planting areas shown.
d. A features map showing existing vegetation in and around the mitigation
area(s) and species identified.
e. A detailed schedule for the phased construction, maintenance and
monitoring of mitigation area(s).
f. Prepare plan views and cross section figures of each planting area.
g. A vegetation-planting scheme and schedule for implementation.
h. Source of plants to be used in the mitigation area(s).
i. Measures to be implemented during and after construction to avoid
adverse impacts.
j. A management plan comprising all aspects of operation and maintenance,
including vegetation establishment and exotic and nuisance species
control.
k. A proposed monitoring plan to demonstrate mitigation success.
I. Mitigation cost estimate
The final product will be a bound mitigation plan report with narrative and
approximately 12-15 figures/exhibits. The CONSULTANT will provide the plan to
Chris Smith for review prior to finalizing the report.
Page 2 of 6
Mitigation Plan Approval
The CONSULTANT shall communicate with the client as necessary to
obtain information needed to complete the mitigation plan and process the
plans approval with FDEP,
The CONSULTANT shall communicate with FDEP as necessary to
process the mitigation plan approval including a site visit to review the
proposed mitigation area(s).
SECTION 3
PAYMENT AND CONTRACT TIME
Compensation Paid CONSULTANT
The engineering fee for the services described herein shall not exceed $4,800, inclusive
of out-of-pocket expenses. Exhibit B attached details costs associated with this work.
Invoices from the CONSULTANT to the CITY shall not be rendered more often than
once monthly. Each invoice shall be properly dated, describing the services rendered,
the cost of the services, the name and address of the CONSULTANT, and Purchase
Order Number. The original invoice shall be sent to the CITY representative designated
as follows:
Mr. Chris Smith, Planning Department
City of Sanford
P O Box 1788
Sanford, FI 32772-1788
The CITY will make prompt monthly payments in response to the CONSULTANT's
monthly statements without retention for afl categories of services rendered under this
Work Order and for reimbursable expenses and outside consultant costs incurred.
Charges for services rendered by principals and employees as witnesses in any litigation
hearing or proceeding will be computed at a rate of $1,200.00 per day or any portion
thereof (but time spent in preparing to appear in any such litigation, hearing or
proceeding will be negotiated in accordance with the terms of the Base Contract.
If this Work Order is terminated during prosecution of the services prior to completion of
the services of Section 2, payments to be made on account of that and all prior work
under this Work Order shall be as defined in the Base Contract.
The CONSULTANT will commence services within seven calendar days of the date of
execution of this Work Order and will complete these services within a timely manner.
The period of performance of the CONSULTANT's contract shall remain in force from
the date of execution of this Work Order until a one-year period has elapsed, at which
time compensation for services provided will be subject to re-negotiation.
Page 3 of 6
SECTION 4
ADDITIONAL SERVICES OF THE ENGINEER
If authorized by the CITY, the CONSULTANT shall furnish or obtain from others the
following additional services, or the CITY may provide these services separately or
directly with the provider. Such additional services will be paid for by the CiTY as
defined in the Base Contract.
Services due to major changes in the scope of the project or its design including, but not
limited to, changes in size, complexity, character of construction or due to time delays in
initiating or completion of the work.
The CONSULTANT will provide limited environmental scientist services as defined in the
Section 2. These services do not include preparation of detailed mitigation plans. If
found to be necessary, CONSULTANT could provide additional environmental scientist
services including preparation of mitigation plans.
Provide through subconsultants land acquisition boundary surveys, title searches, or
other specialist services including real estate or right-of-way agents, project or
construction management, and bookkeeping or accounting services. If these services
are subsequently determined advisable during the course of work, they may be
considered for authorization as an additional service under the Base Contract or
separately provided by the CITY.
Except as otherwise provided herein, services or additional costs associated with
revising previously accepted studies, reports, or other documents prepared by the
CONSULTANT when such revisions are due to causes beyond the CONSULTANT's
control.
Additional services resulting from public protests, administrative hearings, or similar
matters.
Preparing to serve and/or serving as an Expert Witness for the CITY in any litigation,
public hearing, condemnation proceeding, right-of-way or easement acquisition or
negotiation, or other legal / administrative proceeding.
Additional engineering services required by revisions to regulations (after the date of this
Authorization) as applicable to the Florida Department of Environmental Protection, the
St. Johns River Water Management District, Corps of Engineers, Seminole County,
FDOT, or other regulatory agency requirements.
Additional services in connection with the project including services normally furnished
by the CITY and services not otherwise provided for in this Work Order.
Bidding and construction engineering and inspection services shall be provided under
separate Work Order.
Page 4 of 6
Section 5
CITY Responsibilities
The CITY will:
Advise the CONSULTANT of his requirements for the project and designate a person to
act as the CITY's representative with respect to the work to be performed under this
Authorization, and such person shall have complete authority to transmit instructions,
receive information, interpret and define the CITY's policies and decisions pertinent to
the work covered by this Authorization.
Obtain and provide data requested that is reasonably available on the project along with
operational and maintenance requirements and easement and right-of-way
requirements.
Guarantee access to and make all provisions for the CONSULTANT to enter upon public
and private lands as required for the CONSULTANT to perform his work under this
Authorization.
Make facilities accessible for inspection, including opening of manholes if needed to
survey pipeline inverts and sizing, and flagging the horizontal location of CITY owned
utilities.
Examine all studies, reports, sketches, schedules, and other documents presented by
the CONSULTANT and render decisions pertaining thereto within a reasonable time so
as not to delay the work of the CONSULTANT. Assist in obtaining approval of all
governmental authorities having jurisdiction over the project, and such approvals and
consents from such other individuals or bodies as may be necessary for completion of
the Project.
Furnish or direct the CONSULTANT in writing to provide at the CITY's expense, any
sub-consultant services not designated in Section 2, if advised by the CONSULTANT
and CITY concurs that they are necessary.
Provide such legal, accounting, financial and insurance counseling services as may be
required for the project, and such auditing services as the CITY may require.
Give prompt written notice to the CONSULTANT whenever the CITY observes or
otherwise becomes aware of any defect in the Project.
SECTION 6
General Conditions
Since the CONSULTANT has no control over the cost of labor, materials, or equipment
or over any construction Contractor's method of determining prices, any opinion of
probable construction cost which may be provided in the services of this Authorization
are made on the basis of his experience and qualifications and represent his best
judgment as a design professional familiar with the construction industry, but the
Page 5 of 6
CONSULTANT cannot and does not guarantee that bids or the construction cost will not
vary from opinions of probable cost prepared by him. Similar limitations apply to
construction schedules reviewed or prepared by the CONSULTANT.
The CITY and the CONSULTANT each binds himself and his partners, successors,
executors, administrators and assigns to the other party of this Authorization and to
partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Work Order. Nothing herein shall be construed as
creating any personal liability on the part of any officer or agency of any public body
which may be a party hereto, nor shall it be construed as giving any rights or benefits
hereunder to anyone other than the CITY and the CONSULTANT.
The CONSULTANT agrees to initiate work promptly upon receipt of authorization to
proceed and to prosecute the work in an expeditious and timely manner until the Project
is completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this Authorization
the day and year first above written.
CITY:
(ATTEST & SEAL)
net Dougherty - City Cfle/rk
City of nford, FIori ,
Eugene ~l~ller, City Manager
CONSULTANT:
3EST & SEAL)
Lin~a M. Gardner - Secretary/Treasurer
CPH Engineers, Inc.
Kamran Khosravani, P.E. - C.E.O.
Page 6 of 6
PROPOSAL COSTING/MANAGEMENT/ACTIVATiON
FOR PROFESSIONAL SERVICES PROJECTS
PROPOSAL
PROJECT City of Sanford
Downtown Dock Replacment permitting
CLIENT: Cityof Sanford
P.O. Box1788
Sanford,Florida 32772~1788
Contact: Chris Smith, Planning Dept.
Phone: 407-330-5674 Fax:
Mobil:
E-Malh
Orlginato~ Amy Wright Date:
Proposal IAmy Wright Proposal Date:
ACTIVATION
Project Number:
Contract Type:
Total Budget:
Retainer:
Project Manager:
Start: Jun-05
FF
$4,800.00
N/A
A. Wright
Complete: Jul-05
Invoicing Instructions:
~nvoice monthly
5/27/05
Task Title
Director ESV
101 3
103 Mobilization
104 Travel
! 05 Field Data
106 Field Instrument Service
107
108
109
110
Ill
112
113
Resource Information
116
118 Secretarial
6
2
2
8
Hours 13 8
Per Hour Standard Rate $105.00 $95.00
Labor Cost $1,365.O9 $760.O9
Ho~urs Hours Hours L Hours
8
_~ 1.5 7
0 21.5
_ ~5.~ $7s.~ ~0.~ $70.~
~ '°'~r~ ""'~ ...~
Total In-House ~p, $72.74
Total Outside Exp. $1~.~
Subtotal ~,8~.89