1116-Miller Pipeline Corp AgrmtCITY OF SANFORD AND MILLER
PIPELINE CORPORATION AGREEMENT FOR
SEWER COLLECTION SYSTEM REHABILITATION
THIS AGREEMENT made and entered into the day of ��c�
2006 by and between the City of Sanford, Florida, 300 N. Park Avenue, anford, Florida
32772, a municipal corporation of the State of Florida, holding tax exempt status,
hereinafter referred to as the "CITY" and Miller Pipeline Corporation, an Indiana
corporation registered to do business in Florida as a Foreign corporation, whose
principal address is 8850 Crawfordville Road, Indianapolis, Indiana 46234, hereinafter
referred to as the "CONTRACTOR ". The CITY and the CONTRACTOR are collectively
referred to herein as the parties.
WITNESSETH:
WHEREAS, the CONTRACTOR has entered an agreement to provide sewer
collection system rehabilitation services pursuant to an agreement entered into on July
17, 2003 with the City of North Miami Beach, a municipal corporation of the State of
Florida, which Agreement continues to be in effect (hereinafter the "City of North Miami
Agreement ") and which is attached hereto as Exhibit "A "; and
WHEREAS, the CITY desires to retain the CONTRACTOR for the provision of
goods and services identified in the specifications outlined in the City of North Miami
Agreement attached hereto as Exhibit "A" and for the periods set forth herein; and
WHEREAS, the CITY desires to retain the CONTRACTOR to furnish goods and
services and perform those tasks outlined in Exhibit "A" and as specifically set forth in
the City of North Miami Agreement, and generally described in Section 2; and
WHEREAS, the CITY desires to employ the CONTRACTOR for the performance
to support the activities, programs and projects of the CITY upon the terms and
conditions hereinafter set forth, and the CONTRACTOR is desirous of providing and
performing such goods /services upon said terms and conditions; and
WHEREAS, the CONTRACTOR hereby warrants and represents to the CITY
that it is competent and otherwise able to provide goods and services to the CITY; and
WHEREAS, all submissions submitted by the CONTRACTOR in its materials to
the City of North Miami Agreement are hereby incorporated herein to the extent not
inconsistent with the terms and conditions as set forth herein; and
WHEREAS, the CITY desires to engage the CONTRACTOR for the provision of
sewer collection system rehabilitation services and related construction; and
WHEREAS, the CONTRACTOR desires to provide services to the CITY, as an
independent contractor of the CITY, regarding goods and services as needed, for
various departments within the CITY; and
WHEREAS, this Agreement is not subject to the provisions of the Consultants
Competitive Negotiations Act; and
WHEREAS, the CITY desires to use the expertise and knowledge of the
CONTRACTOR.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
hereinafter contained and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, it is agreed by and between the parties
hereto as follows:
SECTION 1: GENERAL PROVISIONS.
(a). The term "CONTRACTOR" as used in this Agreement is hereby defined
herein as that person or entity, including employees, servants, partners, principals,
agents and assignees providing services under this Agreement.
(b). The CONTRACTOR acknowledges that the CITY may retain other goods
or service providers to provide the same goods or services for CITY projects. The
CONTRACTOR acknowledges that the CITY, at the CITY's option, may request
proposals from the CONTRACTOR and the other goods or service providers for CITY
projects. The CITY reserves the right to select which goods or service providers shall
provide goods or services for the CITY projects.
(c). The CONTRACTOR agrees to provide and ensure coordination between
the goods and /or service providers.
(d). The recitals herein are true and correct and form and constitute a material
part of this Agreement upon which the parties have relied.
(e). Each party hereto represents to the other that it has undertaken all
necessary actions to execute this Agreement, and that it has the legal authority to enter
into this Agreement and to undertake all obligations imposed on it. The person(s)
executing this Agreement for the CONTRACTOR certify that he /she /they is /are
authorized to bind the CONTRACTOR fully to the terms of this Agreement.
(f). Time is of the essence of the lawful performance of the duties and
obligations contained in this Agreement to include, but not be limited to, each
Purchase/Work Order. The parties covenant and agree that they shall diligently and
expeditiously pursue their respective obligations set forth in this Agreement and each
Purchase/Work Order.
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(g). When the term 'law" is used herein, said phrase shall include statutes,
codes, rules and regulations of whatsoever type or nature enacted or adopted by a
governmental entity of competent jurisdiction.
(h). Packages must be plainly marked with the shipper's name and the
Purchase Order Number; charges are not allowed for boxing or crating unless
previously agreed upon in writing.
(1). All materials must be shipped F.O.B. Destination. The CITY will not pay
freight or express charges, except by previous agreement. The CONTRACTOR shall
prepay shipping charges and add to invoice. Delivery must actually be affected within
the time stated on Purchase Order unless delay is caused by any act or omission of the
CITY, or any employee of the CITY, or by changes ordered by the CITY, or by strikes,
lock outs, fire, unusual delay in transportation, unavoidable casualties, or any other
causes of force majeure not resulting from the inactions or actions of the
CONTRACTOR and beyond the CONTRACTOR control, or by delay authorized by the
CITY pending a decision, or by any cause which the CITY shall decide to justify the
delay, the time of completion shall be extended for such reasonable time as the CITY
and the CONTRACTOR may decide. Deliveries shall be made between 8:00 A.M. and
5:00 P.M., Monday through Friday unless otherwise stated.
Q). The CONTRACTOR shall furnish the CITY with a current Material Safety
Data Sheet (MSDS) on or before delivery of each and every hazardous chemical or
substance purchased. Appropriate labels and MSDSs shall be provided for all
shipments.
(k). The CONTRACTOR hereby guarantees the CITY that all material,
supplies, services and equipment as listed on a Purchase Order meet the requirements,
specifications and standards as provided for under the Federal Occupations Safety and
Health Act of 1970, from time to time amended and in force on the date hereof.
(1). It is agreed that nothing herein contained is intended or should be
construed as in any manner creating or establishing a relationship of co- partners
between the parties, or as constituting the CONTRACTOR (including, but not limited to,
its officers, employees, and agents) the agent, representative, or employee of the CITY
for any purpose, or in any manner, whatsoever. The CONTRACTOR is to be and shall
remain forever an independent contractor with respect to all services performed under
this Agreement.
(m). Persons employed by the CONTRACTOR in the provision and
performance of the goods and /or services and functions pursuant to this Agreement
shall have no claim to pension, workers compensation, unemployment compensation,
civil service or other employee rights or privileges granted to the CITY officers and
employees either by operation of law or by the CITY.
(n). No claim for services furnished by the CONTRACTOR not specifically
provided for herein shall be honored by the CITY.
SECTION 2: SCOPE OF SERVICES.
The CONTRACTOR shall provide goods and service in accordance with Exhibit
"A" and the Facsimile Transmittal sheet, dated April 24, 2006, from Louis J. Woska of
the CONTRACTOR to Rudy Encarnacion of the CITY (Exhibit "B ").
SECTION 3: PURCHASEIWORK ORDERS.
(a). The provision of goods and /or services to be performed under the
provisions of this Agreement shall be commenced upon the execution of this Agreement
and receipt by the CONTRACTOR of a written Purchase/Work Order issued by the
CITY on a form provided by the CITY. Purchase/Work Orders executed by the CITY
shall include a detailed description of quantities, services and a completion schedule.
The CONTRACTOR shall review Purchase/Work Orders and notify the CITY in writing
of inadequacies for the CITY correction, If warranted.
(b). If the services required to be performed by a Work Order is clearly
defined, the Work Order shall be issued on a Fixed Fee basis. The CONTRACTOR
shall perform all services required by the Work Order but, in no event, shall the
CONTRACTOR be paid more than the negotiated Fixed Fee amount stated therein.
(c). If the services are not clearly defined, the Work Order may be issued on a
"Time Basis Method" and contain a Not -to- Exceed amount. If a Not -to- Exceed amount
is provided, the CONTRACTOR shall perform all worked required by the Work Order;
but, in no event, shall the CONTRACTOR be paid more than the Not -to- Exceed amount
specified in the applicable Work Order.
(d). If the services are not clearly defined, the Work Order may be issued on a
"Time Basis Method" and contain a Limitation of Funds amount. The CONTRACTOR is
not authorized to exceed that amount without the prior written approval of the CITY.
Said approval, if given by the CITY, shall indicate a new Limitation of Funds amount.
The CONTRACTOR shall advise the CITY whenever the CONTRACTOR has incurred
expenses on any Work Order that equals or exceeds eighty percent (80 %) of the
Limitation of Funds amount.
(e). For Work Orders issued on a "Fixed Fee Basis," the CONTRACTOR may
invoice the amount due based on the percentage of total Work Order services actually
performed and completed; but, in no event, shall the invoice amount exceed a
percentage of the Fixed Fee amount equal to a percentage of the total services actually
completed. The CITY shall pay the CONTRACTOR ninety percent (90 %) of the
approved amount on Work Orders issued on a "Fixed Fee Basis".
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(f). For Work Orders issued on a "Time Basis Method" with a Not -to- Exceed
amount, the CONTRACTOR may invoice the amount due for actual work hours
performed but, in no event, shall the invoice amount exceed a percentage of the Not -to-
Exceed amount equal to a percentage of the total services actually completed. The
CITY shall pay the CONTRACTOR ninety percent (90 %) of the approved amount on
Work Orders issued on a 'Time Basis Method" with a Not -to- Exceed amount.
(g). Each Work Order issued on a "Fixed Fee Basis" or 'Time Basis Method"
with a Not -to- Exceed amount shall be treated separately for retainage purposes. If the
CITY determines that work is substantially complete and the amount retained is
considered to be in excess, the CITY may, at its sole and absolute discretion, release
the retainage or any portion thereof.
(h). For Work Orders issued on a 'Time Basis Method" with a Limitation of
Funds amount, the CONTRACTOR may invoice the amount due for services actually
performed and completed. The CITY shall pay the CONTRACTOR one hundred
percent (100 %) of the approved amount on Work Orders issued on a 'Time Basis
Method" with a Limitation of Funds amount.
(i). Purchase Orders shall detail the goods procured.
0). Payments shall be made by the CITY to the CONTRACTOR when
requested as work progresses for services furnished, but not more than once monthly.
Each Work Order shall be invoiced separately. The CONTRACTOR shall render to the
CITY, at the close of each calendar month, an itemized invoice properly dated,
describing any services rendered, the cost of the services, the name and address of the
CONTRACTOR, Work Order Number, Contract Number and all other information
required by this Agreement.
SECTION 4: CONTRACTOR UNDERSTANDING OF GOODS /SERVICES
REQUIRED.
Execution of this Agreement by the CONTRACTOR is a representation that the
CONTRACTOR is familiar with the goods and /or services to be provided and /or
performed and with local conditions. The CONTRACTOR shall make no claim for
additional time or money based upon its failure to comply with this Agreement. The
CONTRACTOR has informed the CITY, and hereby represents to the CITY, that it has
extensive experience in performing and providing the services and /or goods described
in this Agreement and to be identified in the Purchase/Work Orders, and that it is well
acquainted with the components that are properly and customarily included within such
projects and the requirements of laws, ordinance, rules, regulations or orders of any
public authority or licensing entity having jurisdiction over the CITY projects. Execution
of a Purchase/Work Order shall be an affirmative and irrefutable representation by the
CONTRACTOR to the CITY that the CONTRACTOR is fully familiar with any and all
requisite work conditions of the provisions of the goods and /or services.
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SECTION 5: CHANGE ORDERS.
(a). The CITY may revise the scope of goods or services set forth in any
particular Purchase/Work Order.
(b). Revisions to any Purchase/Work Order shall be authorized in writing by
the CITY as a Change Order and are subject to approval by the CONTRACTOR. Each
Change Order shall include a schedule of completion for the goods and /or services
authorized. Change Orders shall identify this Agreement and the appropriate
Purchase/Work Order number. The Change Orders may contain additional instructions
or provisions specific upon certain aspects of this Agreement pertinent to the goods
and /or services to be provided. Such supplemental instructions or provisions shall not
be construed as a modification of this Agreement. An Agreement between the parties
on and execution of any Change Order shall constitute a final settlement and a full
accord and satisfaction of all matters relating to the change and to the impact of the
change on unchanged goods and /or work, including all direct and indirect costs of
whatever nature, and all adjustments to the CONTRACTOR's schedule.
SECTION 6: CONTRACTOR RESPONSIBILITIES.
(a). The CONTRACTOR shall be responsible for the professional quality,
accepted standards, technical accuracy and the coordination of all goods and services
furnished by the CONTRACTOR under this Agreement as well as the conduct of its
staff, personnel, employees and agents. The CONTRACTOR shall work closely with
the CITY on all aspects of the provision of the goods and /or services. With respect to
services, the CONTRACTOR shall be responsible for the professional quality, technical
accuracy, competence, methodology, accuracy and the coordination of all of the
following which are listed for illustration purposes and not as a limitation: documents,
analysis, reports, data, plans, plats, maps, surveys, specifications, and any and all other
services of whatever type or nature furnished by the CONTRACTOR under this
Agreement. The CONTRACTOR shall, without additional compensation, correct or
revise any errors or deficiencies in his plans, analysis, data, reports, designs, drawings,
specifications, and any and all other services of whatever type or nature.
(b). Neither the CITY review, approval or acceptance of, nor payment for, any
of the goods or services required shall be construed to operate as a waiver of any rights
under this Agreement or of any cause of action arising out of the performance of this
Agreement and the CONTRACTOR shall be and remain liable to the CITY in
accordance with applicable law for all damages to the CITY caused by the
CONTRACTOR negligent or improper performance or failure to perform any of the
goods and /or services furnished under this Agreement.
(c). The rights and remedies of the CITY, provided for under this Agreement,
are in addition to any other rights and remedies provided by law.
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(d). Time is of the essence in the performance of all services provided by the
CONTRACTOR under the terms of this Agreement and each and every Purchase/Work
Order, however, if the CONTRACTOR is delayed at any time in the provision of goods
and /or services by any act or omission of the CITY, or by changes ordered by the CITY,
or by strikes, lock outs, fire, unusual delay in transportation, unavoidable casualties, or
any other causes of force majeure not resulting from the inactions or actions of the
CONTRACTOR and beyond the CONTRACTOR's control, or by delay authorized by the
CITY pending a decision, or by any cause which the CITY shall decide to justify the
delay, the time for delivery of goods or completion of services shall be extended for
such reasonable time as the CITY and the CONTRACTOR may decide.
SECTION 7: CITY RIGHTS AND RESPONSIBILITIES.
(a). The CITY shall reasonably cooperate with the CONTRACTOR in a timely
fashion at no cost to the CONTRACTOR as set forth in this Section.
(b). The CITY shall furnish a CITY representative, as appointed by the
designated representative to administer, review and coordinate the provision of services
under Purchase/Work Orders.
(c). The CITY shall make CITY personnel available where, in the CITY's
opinion, they are required and necessary to assist the CONTRACTOR. The availability
and necessity of said personnel to assist the CONTRACTOR shall be determined solely
at the discretion of the CITY.
(d). The CITY shall examine all of the CONTRACTOR's goods and /or services
and indicate the CITY's approval or disapproval within a reasonable time so as not to
materially delay the provisions of the goods and /or services of the CONTRACTOR.
(e). The CITY shall transmit instructions, relevant information, and provide
interpretation and definition of CITY policies and decisions with respect to any and all
materials and other matters pertinent to the services covered by this Agreement.
M. The CITY shall give written notice to the CONTRACTOR whenever the
CITY's designated representative knows of a development that affects the goods and /or
services provided and performed under this Agreement, timing of the CONTRACTOR
provision of goods and /or services, or a defect or change necessary in the goods and /or
services of the CONTRACTOR.
(g). The rights and remedies of the CITY provided for under this Agreement
are in addition to any other rights and remedies provided by law; the CITY may assert
its right of recovery by any appropriate means including, but not limited to, set -off, suit,
withholding, recoupment, or counterclaim, either during or after performance of this
Agreement.
(h). Each party shall be entitled to recover any and all legal costs including,
but not limited to, attorney fees and other legal costs that it may incur in any legal
actions it may pursue in the enforcement of the terms and conditions of this Agreement
or the responsibilities of the parties hereunder deriving from this Agreement.
(i). The failure of the CITY to insist in any instance upon the strict
performance of any provision of this Agreement, or to exercise any right or privilege
granted to the CITY hereunder shall not constitute or be construed as a waiver of any
such provision or right and the same shall continue in force.
Q). Neither the CITY's review, approval or acceptance of, nor payment for,
any of the goods and /or services required shall be construed to operate as a waiver of
any rights under this Agreement nor or any cause of action arising out of the
performance of this Agreement and the CONTRACTOR shall be and always remain
liable to the CITY in accordance with applicable law for any and all damages to the
CITY caused by the CONTRACTOR's negligent or wrongful provision or performance of
any of the goods and /or services furnished under this Agreement.
(k). All deliverable analysis, reference data, survey data, plans and reports or
any other form of written instrument or document that may result from the
CONTRACTOR's services or have been created during the course of the
CONTRACTOR's performance under this Agreement shall become the property of the
CITY after final payment is made to the CONTRACTOR.
SECTION 8: COMPENSATION.
(a). See Exhibit "A" and the letter referred to in Section 2 (Exhibit "B ").
(b). Compensation to the CONTRACTOR shall be as set forth in each CITY
PurchaseMork Order.
(c). There are no reimbursable expenses to be paid to the CONTRACTOR.
SECTION 9. INVOICE PROCESS.
(a). Invoices, which are in an acceptable form to the CITY and without
disputable items, which are received by the CITY, will be processed for payment within
thirty (30) days of receipt by the CITY.
(b). The CONTRACTOR will be notified of any disputable items contained in
invoices submitted by the CONTRACTOR within fifteen (15) days of receipt by the CITY
with an explanation of the deficiencies.
(c). The CITY and the CONTRACTOR will make every effort to resolve all
disputable items contained in the CONTRACTOR invoices.
(d). Each invoice shall reference this Agreement, the appropriate
Purchase/Work Order and Change Order, if applicable, and billing period.
(e). The Florida Prompt Payment Act shall apply when applicable. A billing
period represents the dates in which the CONTRACTOR completed goods and /or
services referenced in an invoice.
(f). Invoices are to be forwarded directly to:
Finance Department
City of Sanford
300 N. Park Avenue
Sanford, Florida 32772
SECTION 10: COMMENCEMENT /IMPLEMENTATION SCHEDULE OF
AGREEMENT.
(a). The CONTRACTOR shall commence the provision of goods and /or
services as described in this Agreement immediately upon execution of this Agreement
and receipt of a Purchase/Work Order. The CITY may seek other firms to provide the
same services.
(b). The CONTRACTOR and the CITY agree to make every effort to adhere to
the schedules established for the various Purchase/Work Orders as described in each
Purchase/Work Order. However, if the CONTRACTOR is delayed at any time in the
provision of goods and /or services by any act or omission of the CITY, or of any
employee of the CITY, or by any other contractor employed by the CITY, or by changes
ordered by the CITY, or by strikes, lock outs, fire, unusual delay in transportation,
unavoidable casualties, or any other causes of force majeure not resulting from the
inactions or actions of the CONTRACTOR and beyond the CONTRACTOR control
which would not reasonably be expected to occur in connection with or during
performance or provision of the goods and /or services, or by delay authorized by the
CITY pending a decision, or by any cause which the CITY shall decide to justify the
delay, the time of completion shall be extended for such reasonable time as the CITY
and CONTRACTOR agree. It is further expressly understood and agreed that the
CONTRACTOR shall not be entitled to any damages or compensation, or be
reimbursed for any losses on account of any delay or delays resulting from any of the
aforesaid causes or any other cause whatsoever.
SECTION 11. TERM /LENGTH OF AGREEMENT.
The initial term of this Agreement shall be for a period coextensive with the City
of North Miami Agreement or as set forth in the particular Purchase/ Work Order.
SECTION 12: DESIGNATED REPRESENTATIVES.
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(a). The CITY designates the City Manager or his designated representative,
to represent the CITY in all matters pertaining to and arising from the work and the
performance of this Agreement.
(b). The City Manager, or his designated representative, shall have the
following responsibilities:
(1). Examination of all work and rendering, in writing, decisions
indicating the CITY's approval or disapproval within a reasonable time so as not to
materially delay the work of the CONTRACTOR;
(2). Transmission of instructions, receipt of information, and
interpretation and definition of CITY s policies and decisions with respect to design,
materials, and other matters pertinent to the work covered by this Agreement;
(3). Giving prompt written notice to the CONTRACTOR whenever the
CITY's designated representative knows of a defect or change necessary in the project;
and
(4). Coordinating and managing the CONTRACTOR for preparation of
any necessary applications to governmental bodies, to arrange for submission of such
applications.
(c). Until further notice from the City Manager, the designated representative
for this Agreement for the CITY is:
Mr. Bill Smith
Purchasing Manager
City of Sanford
300 N. Park Avenue
Sanford, Florida 32772
Telephone Number: (407) 330 -5613
(d). The CONTRACTOR's designated representative is:
KQ*ktG- 1VfIttLr Louis Woska
= District Manager
Miller Pipeline Corporation
8850 Crawfordville Road
Indianapolis, Indiana 46234
SECTION 13: TERMINATION /SUSPENSION OF AGREEMENT.
(a). The CITY may terminate this Agreement or any Purchase/Work Order for
convenience at any time or this Agreement or any Purchase/Work Order for any one or
more of the reasons as follows:
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(1). If, in the CITY's opinion, adequate progress to be provided or under
a Purchase/Work Order is not being made by the CONTRACTOR due to the
CONTRACTOR's failure to perform, however, failure to perform does not include delay
by the CONTRACTOR at any time in the provision of goods and /or services by any act
or omission of the CITY, or of any employee of the CITY, or by any other contractor
employed by the CITY, or by changes ordered by the CITY, or by strikes, lock outs, fire,
unusual delay in transportation, unavoidable casualties, or any other causes of force
majeure not resulting from the actions or inactions of the CONTRACTOR and beyond
the CONTRACTOR's control, or by delay authorized by the CITY pending a decision, or
by any cause which the CITY shall decide to justify the delay; or
(2). If, in the CITY's opinion, the quality of the goods and /or services
provided by the CONTRACTOR is /are not in conformance with commonly accepted
professional standards, standards of the CITY, and the requirements of Federal and /or
State regulatory agencies, and the CONTRACTOR has not corrected such deficiencies
in a timely manner as reasonably determined by the CITY; or
(3). If the CONTRACTOR or any principal officer of the CONTRACTOR
is indicted or has a direct charge issued against him for any crime arising out of or in
conjunction with any worts that has been performed by the CONTRACTOR; or
(4). If the CONTRACTOR becomes involved in either voluntary or
involuntary bankruptcy proceedings, or makes an assignment for the benefit of
creditors; or
(5). If the CONTRACTOR violates the Standards of Conduct provisions
herein or any provision of Federal, State or local law or any provision of the CITY's
Code of Conduct.
(b). In the event of any of the causes described in this Section, the CITY's
designated representative may send a certified letter to the CONTRACTOR requesting
that the CONTRACTOR show cause why the Agreement or any Purchase/Work Order
should not be terminated. If assurance satisfactory to the CITY of corrective measures
to be made within a reasonable time is not given to the CITY within seven (7) calendar
days of the date of the letter, the CITY may consider the CONTRACTOR to be in
default, and may then immediately terminate this Agreement or any Purchase/Work
Order in progress under this Agreement.
SECTION 14. TERMINATION BY CONTRACTOR FOR CAUSE.
(a). The CONTRACTOR may cancel this Agreement if:
(1). The CITY materially fails to meet its obligations and responsibilities
as contained in the CITY's Rights and Responsibilities; or
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Agreement. (2). The CITY fails to pay the CONTRACTOR in accordance with this
(b). In the event of either of the causes described in Subsection (a), the
CONTRACTOR shall send a certified letter requesting that the CITY show cause why
the Agreement should not be terminated. If adequate assurances are not given to the
CONTRACTOR within fifteen (15) days of the receipt by the CITY of said show cause
notice, then the CONTRACTOR may consider the CITY to be in default, and may
immediately terminate this Agreement.
SECTION 15. TERMINATION BY THE CITY WITHOUT CAUSE.
(a). Notwithstanding any other provision of this Agreement, the CITY shall
have the right at any time to terminate this Agreement in its entirety without cause, or
terminate any specific Purchase/Work Order without cause, if such termination is
deemed by the CITY to be in the public interest, in writing of deficiencies or default in
the performance of its duties under the Agreement and the CONTRACTOR shall have
ten (10) days to correct same or to request, in writing, a hearing.
(b). Failure of the CONTRACTOR to remedy said specified items of deficiency
or default in the notice by either the CITY's designated representative within ten (10)
days of receipt of such notice of such decisions, shall result in the termination of the
Agreement, and the CITY shall be relieved of any and all responsibilities and liabilities
under the terms and provisions of the Agreement.
(c). In the event that this Agreement is terminated, the CITY shall identify any
specific PurchaseNVork Order(s) being terminated and the specific Purchase/Work
Orden(s) to be continued to completion pursuant to the provisions of this Agreement.
(d). This Agreement will remain in full force and effect as to all authorized
Purchase/Work Order(s) that is /are to be continued to completion.
SECTION 16. PAYMENT IN THE EVENT OF TERMINATION.
In the event this Agreement or any Purchase/Work Order is terminated or
canceled prior to final completion without cause, payment for the unpaid portion of the
services provided by the CONTRACTOR to the date of termination and any additional
services shall be paid to the CONTRACTOR.
SECTION 17. ACTION FOLLOWING TERMINATION.
Upon receipt of notice of termination, given by either party, the terminated party
shall promptly discontinue the provision of all goods and /or services, unless the notice
provides otherwise.
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SECTION 18: EQUAL OPPORTUNITY EMPLOYMENT /NON-
DISCRIMINATION.
The CONTRACTOR agrees that it will not discriminate against any employee or
applicant for employment for work under this Agreement because of race, color,
religion, sex, age, national origin or disability and will take affirmative steps to insure
that applicants are employed and employees are treated during employment without
regard to race, color, religion, sex, age, national origin or disability. This provision shall
include, but not be limited to, the following: employment, upgrading, demotion or
transfer; recruitment advertising; layoff or termination; rates of pay or their forms or
compensation; and selection for training, including apprenticeship. The CONTRACTOR,
moreover, shall comply with all the requirements as imposed by the Americans with
Disability Act, the regulations of the Federal government issued thereunder, and any
and all requirements of Federal or State law related thereto.
SECTION 19: INDEMNITY AND INSURANCE.
(a). To the fullest extent permitted by law, the CONTRACTOR shall indemnify,
hold harmless and defend the CITY, its agents, servants, officers, officials and
employees, or any of them, from and against any and all claims, damages, losses, and
expenses including, but not limited to, attorneys fees and other legal costs such as
those for paralegal, investigative, and legal support services, and the actual costs
incurred for expert witness testimony, arising out of or resulting from the performance or
provision of goods and /or services required under this Agreement, provided that same
is caused in whole or part by the error, omission, negligent act, failure to act,
malfeasance, misfeasance, conduct, or misconduct of the CONTRACTOR, its agents,
servants, officers, officials, employees, or subcontractors.
(b). In accordance with Section 725.06, Florida Statutes, adequate
consideration has been provided to the CONTRACTOR for this obligation, the receipt
and sufficiency of which is hereby specifically acknowledged.
(c). Nothing herein shall be deemed to affect the rights, privileges, and
immunities of the CITY as set forth in Section 768.28, Florida Statutes, or other
controlling Florida law.
(d). In claims against any person or entity indemnified under this Section by an
employee of the CONTRACTOR or its agents or subcontractors, anyone directly or
indirectly employed by them or anyone for whose acts they may be liable, the
indemnification obligation under this Section shall not be limited by a limitation on
amount or type of damages, compensation or benefits payable by or for the
CONTRACTOR or its agents or subcontractors, under Workers Compensation acts,
disability benefits acts, or other employee benefit acts.
(e). The execution of this Agreement by the CONTRACTOR shall obligate the
CONTRACTOR to comply with the indemnification provision in this Agreement;
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provided, however, that the CONTRACTOR must also comply with the provisions of this
Agreement relating to insurance coverage.
SECTION 20. INSURANCE.
(a). The CONTRACTOR shall obtain or possess and continuously maintain
the following insurance coverage, from a company or companies, with a Best Rating of
A- or better, authorized to do business in the State of Florida and in a form acceptable
to the City and with only such terms and conditions as may be acceptable to the CITY:
(1). Worker's Compensation /Emolovers's Liability: The CONTRACTOR
will provide Worker's Compensation /Employer's Liability for all employees. The limits
will be statutory limits for Worker's Compensation /Employer's Liability insurance and
$500,000 Combined Single Limit (CSL) for Employer Liability.
(2). Commercial General Liability: The CONTRACTOR will provide
coverage for all operations including, but not limited to, contractual, products and
complete operations. The limits will be $1,000,000 single limit, per person.
(3). Automobile Liability: The CONTRACTOR shall provide complete
coverage for each occurrence, injury property damage and liability single for limits not
less than $1,000,000 CSL or its equivalent.
(4). nal Liability: The CONTRACTOR sha - compl'etel
coverage for at least three(3) years ore property age and
liability single for gtinimur�r�mitsof 1,000,000 CSL or its equivalent
dedua lble o $100,000 per claim).
(b). All insurance other than Workers Compensation and Professional Liability
that must be maintained by the CONTRACTOR shall specifically include the CITY as an
additional insured.
(c). The CONTRACTOR shall provide Certificates of Insurance to the CITY
evidencing that all such insurance is in effect prior to the issuance of the first
Purchase/Work Order under this Agreement from the CITY. These Certificates of
Insurance shall become part of this Agreement. Neither approval by the CITY nor
failure to disapprove the insurance furnished by a CONTRACTOR shall relieve the
CONTRACTOR of the CONTRACTOR's full responsibility for performance of any
obligation including the CONTRACTOR's indemnification of the CITY under this
Agreement. If, during the period which an insurance company is providing the insurance
coverage required by this Agreement, an insurance company shall: (1) lose its
Certificate of Authority, (2) no longer comply with Section 440.57, Florida Statutes, or
(3) fail to maintain the requisite Best's Rating and Financial Size Category, the
CONTRACTOR shall, as soon as the CONTRACTOR has knowledge of any such
circumstance, immediately notify the CITY and immediately replace the insurance
coverage provided by the insurance company with a different insurance company
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meeting the requirements of this Agreement. Until such time as the CONTRACTOR
has replaced the unacceptable insurer with an insurance acceptable to the CITY, the
CONTRACTOR shall be deemed to be in default of this Agreement.
(d). The insurance coverage shall contain a provision that requires that prior to
any changes in the coverage, except increases in aggregate coverage, thirty (30) days
prior notice will be given to the CITY by submission of a new Certificate of Insurance.
(e). The CONTRACTOR shall furnish Certificate of Insurance directly to the
CITY's designated representative. The certificates shall clearly indicate that the
CONTRACTOR has obtained insurance of the type, amount and classification required
by this Agreement.
(f). Nothing in this Agreement or any action relating to this Agreement shall be
construed as the CITY's waiver of sovereign immunity beyond the limits set forth in
Section 768.28, Florida Statutes.
(g). The CITY shall not be obligated or liable under the terms of this
Agreement to any party other than the CONTRACTOR. There are no third party
beneficiaries to this Agreement.
(h). The CONTRACTOR is an independent contractor and is not an agent,
representative, or employee of the CITY. The CITY shall have no liability except as
specifically provided in this Agreement.
(i). All insurance shall be primary to, and not contribute with, any insurance or
self- insurance maintained by the CITY.
SECTION 21: STANDARDS OF CONDUCT.
(a). The CONTRACTOR warrants that it has not employed or retained any
company or person, other than a bona fide employee working solely for the
CONTRACTOR, to solicit or secure this Agreement and that the CONTRACTOR has
not paid or agreed to pay any person, company, corporation, individual or firm other
than a bona fide employee working solely for the CONTRACTOR, any fee, commission,
percentage, gift, or any other consideration, contingent upon or resulting from the award
of making this Agreement.
(b). The CONTRACTOR shall not discriminate on the grounds of race, color,
religion, sex, or national origin in the performance of work under this Agreement or
violate any laws pertaining to civil rights, equal protection or discrimination.
(c). The CONTRACTOR hereby certifies that no undisclosed (in writing)
conflict of interest exists with respect to the Agreement, including, but not limited to, any
conflicts that may be due to representation of other clients, customers or vendees, other
contractual relationships of the CONTRACTOR, or any interest in property that the
is
CONTRACTOR may have. The CONTRACTOR further certifies that any conflict of
interest that arises during the term of this Agreement shall be immediately disclosed in
writing to the CITY. Violation of this Section shall be considered as justification for
immediate termination of this Agreement.
(d). The CONTRACTOR shall ensure that all taxes due from the
CONTRACTOR are paid in a timely and complete manner including, but not limited to,
occupational license tax.
(e). If the CITY determines that any employee or representative of the
CONTRACTOR is not satisfactorily performing his or her assigned duties or is
demonstrating improper conduct pursuant to any assignment or work performed under
this Agreement, the CITY shall so notify the CONTRACTOR, in writing. The
CONTRACTOR shall immediately remove such employee or representative of the
CONTRACTOR from such assignment.
(f). The CONTRACTOR shall not publish any documents or release
information regarding this Agreement to the media without prior approval of the CITY.
(g). The CONTRACTOR shall certify, upon request by the CITY, that the
CONTRACTOR maintains a drug free workplace policy in accordance with Section
287.0878, Florida Statutes. Failure to submit this certification may result in termination.
(h). If the CONTRACTOR or an affiliate is placed on the convicted vendor list
following a conviction for a public entity crime, such action may result in termination by
the CITY. The CONTRACTOR shall provide a certification of compliance regarding the
public crime requirements set forth in State law upon request by the CITY.
(1). The CITY reserves the right to unilaterally terminate this Agreement if the
CONTRACTOR refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and other
applicable law, and made or received by the CONTRACTOR in conjunction, in any way,
with this Agreement.
(j). The CONTRACTOR shall comply with the requirements of the Americans
with Disabilities Act (ADA), and any and all related Federal or State laws which prohibits
discrimination by public and private entities on the basis of disability.
(k). The CITY will not intentionally award publicly - funded contracts to any
CONTRACTOR who knowingly employs unauthorized alien workers, constituting a
violation of the employment provisions contained in 8 U.S.C. Section 1324a(e) Section
274A(e) of the Immigration and Nationally Act (INA)]. The CITY shall consider the
employment by the CONTRACTOR of unauthorized aliens, a violation of Section 274A
(e) of the INA. Such violation by the CONTRACTOR of the employment provisions
contained in Section 274A (e) of the INA shall be grounds for immediate termination of
this Agreement by the CITY.
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(1). The CONTRACTOR agrees to comply with Federal, State, and local
intellectual property, environmental, health, and safety laws and regulations applicable
to the goods and /or services provided to the CITY. The CONTRACTOR agrees that any
program or initiative involving the work that could adversely affect any personnel
involved, citizens, residents, users, neighbors or the surrounding environment will
ensure compliance with any and all employment safety, environmental and health laws.
(m). The CONTRACTOR shall ensure that all goods and /or services are
provided to the CITY after the CONTRACTOR has obtained, at its sole and exclusive
expense, any and all permits, licenses, permissions, approvals or similar consents.
(n). If applicable, in accordance with Section 216.347, Florida Statutes, the
CONTRACTOR shall not use funds provided by this Agreement for the purpose of
lobbying the Legislature, the judicial branch or State agency.
(o). The CONTRACTOR shall advise the CITY in writing if it has been placed
on a discriminatory vendor list, may not submit a bid on a contract to provide goods or
services to a public entity, or may not transact business with any public entity.
(p). The CONTRACTOR shall not knowingly engage in any action that would
create a conflict of interest in the performance of that actions of any CITY employee or
other person during the course of performance of, or otherwise related to, this
Agreement or which would violate or cause others to violate the provisions of Part III,
Chapter 112, Florida Statutes, relating to ethics in government.
SECTION 22: ACCESS TO RECORDS /AUDIT /PUBLIC RECORDS.
(a). The CONTRACTOR shall maintain books, records, documents, time and
costs accounts and other evidence directly related to its provision or performance of
services under this Agreement. All time records and cost data shall be maintained in
accordance with generally accepted accounting principles.
(b). The CONTRACTOR shall maintain and allow access to the records
required under this Section for a minimum period of five (5) years after the completion of
the provision or performance goods and /or services under this Agreement and date of
final payment for said goods and /or services, or date of termination of this Agreement.
(c). The CITY may perform, or cause to have performed, an audit of the
records of the CONTRACTOR before or after final payment to support final payment
under any Purchase/Work Order issued hereunder. This audit shall be performed at a
time mutually agreeable to the CONTRACTOR and the CITY subsequent to the close of
the final fiscal period in which goods and /or services are provided or performed. Total
compensation to the CONTRACTOR may be determined subsequent to an audit as
provided for in this Section, and the total compensation so determined shall be used to
M
calculate final payment to the CONTRACTOR. Conduct of this audit shall not delay
final payment as required by this Section.
(d). In addition to the above, if Federal, State, County, or other entity funds are
used for any goods and /or services under this Agreement, the Comptroller General of
the United States or the Chief Financial Officer of the State of Florida, or the County of
Flagler, or any representatives, shall have access to any books, documents, papers,
and records of the CONTRACTOR which are directly pertinent to goods and /or services
provided or performed under this Agreement for purposes of making audit, examination,
excerpts, and transcriptions.
(e). In the event of any audit or inspection conducted reveals any overpayment
by the CITY under the terms of the Agreement, the CONTRACTOR shall refund such
overpayment to the CITY within thirty (30) days of notice by the CITY of the request for
the refund.
(f). The CONTRACTOR agrees to fully comply with all State laws relating to
public records.
(g). The CONTRACTOR agrees that if any litigation, claim, or audit is started
before the expiration of the record retention period established above, the records shall
be retained until all litigation, claims or audit findings involving the records have been
resolved and final action taken.
SECTION 23: CODES AND DESIGN STANDARDS.
(a). All the goods and /or services to be provided for performed by the
CONTRACTOR shall in the minimum be in conformance with commonly accepted
industry and professional codes and standards, standards of the CITY, and the laws of
any Federal, State or local regulatory agencies.
(b). The CONTRACTOR shall be responsible for keeping apprised of any
changing laws, applicable to the goods and /or services to be performed under this
Agreement.
(c). The CONTRACTOR shall ensure compliance with all applicable laws
relating to intellectual property.
SECTION 24: ASSIGNABILITY.
(a). The CONTRACTOR shall not sublet, assign or transfer any interest in this
Agreement, or claims for the money due or to become due out of this Agreement other
than a financial institution with a lending relationship with the CONTRACTOR.
(b). The CONTRACTOR agrees to reasonably participate in the contract
"piggybacking" programs pertinent to local governments.
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SECTION 25: SUBCONTRACTORS.
(a). Any CONTRACTOR proposed subcontractors shall be submitted to the
CITY for written approval prior to the CONTRACTOR entering into a subcontract.
Subcontractor information shall include, but not be limited to, State registrations,
business address, occupational license tax proof of payment, and insurance
certifications.
(b). The CONTRACTOR shall coordinate the provision of goods and /or
services and work product of any CITY approved subcontractors, and remain fully
responsible for such goods and /or services and work under the terms of this
Agreement.
(c). Any subcontract shall be in writing and shall incorporate this Agreement
and require the subcontractor to assume performance of the CONTRACTOR's duties
commensurately with the CONTRACTOR's duties to the CITY under this Agreement, it
being understood that nothing herein shall in any way relieve the CONTRACTOR from
any of its duties under this Agreement. The CONTRACTOR shall provide the CITY with
executed copies of all subcontracts.
(d). The CONTRACTOR shall reasonably cooperate at all times with the CITY
and other CITY contractors and professionals.
SECTION 26: CONTROLLING LAWSIVENUE /INTERPRETATION.
(a). This Agreement is to be governed by the laws of the State of Florida.
(b). Venue for any legal proceeding related to this Agreement shall be in the
Eighteenth Judicial Circuit Court in and for Seminole County, Florida.
(c). This Agreement is the result of bona fide arms length negotiations
between the CITY and the CONTRACTOR and all parties have contributed substantially
and materially to the preparation of the Contract. Accordingly, this Agreement shall not
be construed or interpreted more strictly against any one party than against any other
party.
SECTION 27: FORCE MAJEURE.
Neither party shall be considered in default in performance of its obligations
hereunder to the extent that performance of such obligations, or any of them, is delayed
or prevented by Force Majeure. Force Majeure shall include, but not be limited to,
hostility, terrorism, revolution, civil commotion, strike, epidemic, fire, flood, wind,
earthquake, explosion, any law, proclamation, regulation, or ordinance or other act of
government, or any act of God or any cause whether of the same or different nature,
existing or future; provided that the cause whether or not enumerated in this Section is
19
beyond the control and without the fault or negligence of the party seeking relief under
this Section.
SECTION 28: EXTENT OF AGREEMENT /INTEGRATION /AMENDMENT.
(a). This Agreement, together with the exhibits, if any, constitutes the entire
integrated Agreement between the CITY and the CONTRACTOR and supersedes all
prior written or oral understandings in connection therewith. This Agreement, and all
the terms and provisions contained herein, including without limitation the Exhibits
hereto, constitute the full and complete agreement between the parties hereto to the
date hereof, and supersedes and controls over any and all prior agreements,
understandings, representations, correspondence and statements whether written or
oral.
(b). This Agreement may only be amended, supplemented or modified by a
formal written amendment.
(c). Any alterations, amendments, deletions, or waivers of the provisions of
this Agreement shall be valid only when expressed in writing and duly signed by the
parties.
SECTION 29: NOTICES.
(a). Whenever either party desires to give notice unto the other, it must be
given by written notice, sent by registered United States mail, with return receipt
requested, addressed to the party for whom it is intended, at the place last specified,
and the place for giving of notice shall remain such until it shall have been changed by
written notice in compliance with the provisions of this Section.
(b). For the present, the parties designate the following as the representative
places for giving of notice, to -wit:
(1). For the CITY:
Mr. Bill Smith
Purchasing Manager
300 N. Park Avenue
Sanford, Florida 32772
Telephone Number: (407) 330 -5613
E -mail address: SMITHB @ci.sanford.fl.us
(2). For the CONTRACTOR
Ile in G. Mi Louis Woska
Press District Manager
iiPar
k e 7 Cheston St.
anford, Florida 32 New sa�yra Beach, FL 32168
386/423 -6621
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(c). Written notice requirements of this Agreement shall be strictly construed
and such requirements are a condition precedent to pursuing any rights or remedies
hereunder. The CONTRACTOR agrees not to claim any waiver by CITY of such notice
requirements based upon CITY having actual knowledge, implied, verbal or constructive
notice, lack of prejudice or any other grounds as a substitute for the failure of the
CONTRACTOR to comply with the express written notice requirements herein.
Computer notification (e -mails and message boards) shall not constitute proper written
notice under the terms of the Agreement.
SECTION 30. WAIVER.
The failure of the CITY to insist in any instance upon the strict performance of
any provision of this Agreement, or to exercise any right or privilege granted to the CITY
hereunder shall not constitute or be construed as a waiver of any such provision or right
and the same shall continue in force.
SECTION 31. NO GENERAL CITY OBLIGATION.
(a). In no event shall any obligation of the CITY under this Agreement be or
constitute a general obligation or indebtedness of the CITY, a pledge of the ad valorem
taxing power of the CITY or a general obligation or indebtedness of the CITY within the
meaning of the Constitution of the State of Florida or any other applicable laws, but shall
be payable solely from legally available revenues and funds.
(b). The CONTRACTOR shall not have the right to compel the exercise of the
ad valorem taxing power of the CITY.
SECTION 32. EXHIBITS.
Each exhibit referred to and attached to this Agreement is an essential part of
this Agreement. The exhibits and any amendments or revisions thereto, even if not
physically attached hereto, shall be treated as if they are part of this Agreement.
SECTION 33. CAPTIONS.
The Section headings and captions of this Agreement are for convenience and
reference only and in no way define, limit, describe the scope or intent of this
Agreement or any part thereof, or in any way affect this Agreement or construe any
provision of this Agreement.
SECTION 34. SEVERABILITY /CONSTRUCTION.
(a). If any term, provision or condition contained in this Agreement shall, to
any extent, be held invalid or unenforceable, the remainder of this Agreement, or the
application of such term, provision or condition to persons or circumstances other than
21
those in respect of which it is invalid or unenforceable, shall not be affected thereby,
and each term, provision and condition of this Agreement shall be valid and enforceable
to the fullest extent permitted by law when consistent with equity and the public interest.
(b). All provisions of this Agreement shall be read and applied in Para materia
with all other provisions hereof.
SECTION 35. ALTERNATIVE DISPUTE RESOLUTION (ADR).
(a). In the event of a dispute related to any performance or payment obligation
arising under this Agreement, the parties agree to exercise best efforts to resolve
disputes through voluntary mediation.
(b). Mediator selection and the procedures to be employed in voluntary
mediation shall be mutually acceptable to both parties. Costs of voluntary mediation
shall be shared equally among the parties participating in the mediation.
SECTION 36. COUNTERPARTS. This Agreement may be executed in any
number of counterparts, each of which shall be deemed an original, but all of which,
taken together, shall constitute one and the same document.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Agreement on the respective dates gnder eaco, signature: the CITY through its City
Commission taking action on the/ day of Lui 2006, and the
CONTRACTOR signing by and through its duly uthorized corporate officer having the
full and complete authority to execute same.
ATTEST: MILLER PIPELINE CORPORATION
B
Nina A. Mann, Secretary Kevin - fvtiil President-
Mark R. Wallbom, Senior Vice President
Date: May 26, 2006
22
ATTEST:
JAnet Dougherty, City Grerk V
For the use and reliance of the City of
Sanford only. Approved as to form
and legal sufficiency.
/s/ WX; .1h L. a u&a
William L. Colbert, Esquire, City Attorney
CITY OF SANFORD
Linda <uhn, Mayor
Date: �tiu z , 7, a Cry
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