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PURCHASING DEPARTMENT '�
TRANSMITTAL MEMORANDUM
f
To: City Clerk/ City Manager c 4 ;
RE: Ardaman & Associates Work Order No. SMLM11 for $11,402.80
The item(s) noted below is /are attached and forwarded to your office for the following actio 0 s):
//\\
'1 ,.
El Development Order El Mayor's signature 11 I `11 ,' V ,/,0 '5'
❑ Final Plat (original mylars) II ; ecore in •
❑ Letter of Credit NI Rendering `-'1, v v I ) 1
❑ Maintenance Bond ❑ Safe keeping (Vault)
❑ Ordinance \ A
❑ Performance Bond ❑ Payment Bond
❑ Resolution ® City Manager Signature
® City Clerk Signature
Once completed, please:
❑ Return original
❑ Return copy
Special Instructions:
For executed signatures on both parties. Sanford Marina on Lake Monroe (SMLM11)
t Please advise if you have any questions regarding the above. Thank you...
-- _____ ii9A264,19,.ta
From Date
T:\Dept_forms \City Clerk Transmittal Memo - 2009.doc
EXHIBIT A
WORK ORDER FORM A l
Work Order Number S (kll - t ( 1
CITY OF SANFORD FLORIDA
Master Agreement/Contract Number: 574 Dated: 3/22/2011
Contract/Project Title Sanford Marina on Lake Monroe
Solicitation No: CCNA (Sanford Project No. (Purchase Order No.
Consultant/Contractor: Ardaman & Associates, Inc
Consultant/Contractor's Business Address, Phone Number, Fax Number and E -mail Address
8008 S Orange Avenue Orlando, FL 32809 Attn: Division Manager Churck Cunningham, P.E.
ATTACHMENTS TO THIS WORK ORDER METHOD OF COMPENSATION
DRAWINGS /PLANS /SPECIFICATIONS FIXED FEE BASIS
x SCOPE OF SERVICES TIME BASIS -NOT TO EXCEED AMOUNT
SPECIAL CONDITIONS TIME BASIS - LIMITATION OF FUNDS
X PRICING IINFORMATION UNIT PRICE BASIS -NOT TO EXCEED AMOUNT
x WO TERMS AND CONDITIONS
TIME FOR COMPLETION: 90 Days of the effective date of this Work Order
Effective date- this Work Order: Date of Execution by City (N /A)
Time for completion: The services to be provided by the Consultant/Contractor shall commence upon execution
of this Work Order by the parties and shall be completed within the time frame indicated above. Failure to meet
the stated completion requirement may be grounds for termination for default.
Work Order Amount: Dollars Expressed in Numbers: $ $11,402.80
Dollar Amount Written Out: Eleven thousand four hundred and two 80/100
In Witness Whereof, the parties hereto have made and executed this Work Order on the respective dates under each
signature: The City as delegated through its City Manager and the Consultant/Contractor by and through its duly
authorized corporate officer having the full and complete authority to execute same.
CONSULTANT /CONTRACTOR
ATTEST: EXECUTION:
litt, A i /-------
Signature, Corporate Officer Signature, Corporate President
Clarfrf j/• eyn„, V'ce Orr, .?-2?-11 Nadim F. Fuleihan, Sc.D., P.E. 3/23/2011
Corporate Officer rinte Name, Title and Date Corporate President, Printed Name and Date
CITY OF SANFORD
4 n t , Purchasing Manager
//114.---- F. William Smith
Purchasing Manager, Printed Name and Date ,
C ? i t-O L /K • 4(.4 AU:
Signature, y Clerk City Man er
3 079 // Tom George, Interim City Manager
City Clerk, Printed Name and Date City Manager, Printed Name and Date
Revised: 1 -6 -2011
- Ardaman & Associates, Inc.
imidNi Geotechnical, Environmental and February 10, 2011
Materials Consultants Proposal File No. 11 -60 -060
City of Sanford
300 N. Park Avenue
Sanford, Florida 32772 -1788
Attention: Mr. Chris Smith
Subject: Proposal for Water Quality Testing
Proposed Boat Slips
Sanford Marina on Lake Monroe
Sanford, Seminole County, Florida
•
Dear Mr. Smith:
As requested, we are pleased to present this proposal for conducting water quality testing for
the subject project. Based on discussion with you, the proposed development includes
constructing ten boats slips on the east side of Veterans Memorial Park at the Sanford Marina.
The scope of our work will include collecting water samples at the location of the proposed boat
slips, as well as the west side of Veterans Memorial Park for background comparison. These
water samples will then be tested for parameters requested by Department of Environmental
Protection (DEP).
The following summarizes our proposed scope of work and associated fees for conducting the
subject exploration.
FIELD EXPLORATION AND TESTING
As requested by DEP, water samples will be obtained from two separate locations. The first will
be at the location of the proposed boat slips on the east side of Veterans Memorial Park. The
second location will be at a background location (we suggest the west side of the Park outside
of the marina) to provide background parameters. In addition, a replicate sample for specific
parameters will be obtained from one chosen water depth at both sampling locations.
Water samples obtained at one location in the marina and at the background locations will be
tested in the field by our technician for the following:
Parameter Frequency Depth
Dissolved Oxygen 4 -hour intervals through a 1' below surface; mid - depth; 1'
24 -hour period above bottom
Salinity (Conductance 4 -hour intervals through a 1' below surface; mid - depth; 1'
will be substituted) 24 -hour period above bottom
Turbidity (NTU's) Once when metal samples 1' below surface; mid -depth
are collected
ph Once 1' below surface; mid - depth; 1'
above bottom
Specific Conductivity Once 1' below surface; mid - depth; 1'
above bottom
8008 S. Orange Avenue 32809, Post Office Box 593003, Orlando, Florida 32859 -3003 Phone (407) 855 -3860 FAX (407) 859 -8121
Louisiana: Alexandria, Baton Rouge, Monroe, New Orleans, Shreveport
Florida: Bartow, Cocoa, Fort Myers, Miami, Orlando, Port Charlotte, Port St. Lucie, Sarasota, Tallahassee, Tampa, West Palm Beach
City of Sanford
Proposal File No. 11 -60 -060 -2-
LABORATORY TESTING
Water samples obtained at one location in the marina and at the background location will be
sent to a NELAC certified laboratory for the following tests:
Parameter Depth Frequency
BOD
Total N (TKN, NO -N, NO -N, 1' below surface; mid - depth; Once
Unionized Ammonia) 1' above bottom
Total P
Oil and Grease
FL — PRO Surface Once
Total PAH
10 samples, once per day,
Fecal and Total Coliform 1' below surface in a 30 -day period
Hardness or Calcium and Mid -depth
Magnesium
Total Arsenic
Total Cadmium
Total Chromium VI
Mid -depth or depth of Once
Total Copper maximum conductance /
salinity
Total Lead
Total Mercury
Total Zinc
ENGINEERING REPORT
All data developed during the exploration will be submitted in a written report upon conclusion of
the study.
City of Sanford
Proposal File No. 11 -60 -060 -3-
COST ESTIMATE
The costs associated with the aforementioned tasks are attached. The total cost will not be
exceeded without prior authorization.
CLOSURE
We appreciate the opportunity to submit this proposal and look forward to working with you on
this project. If this proposal meets with your approval, please indicate your acceptance by
signing and returning the attached Proposal /Project Acceptance sheet. Please call if you have
any questions or require additional information.
Very truly yours,
ARDAMAN ASSOCIATES, INC. ai 4. k(....
n C. Bates, P.E. Charles H. Cunningham, P.E.
Senior Project Engineer Division Manager
ZCB /CHC /nfm
1160- 06OPP.DOCX (2011 PP)
Cost Estimate for Water Quality Testing
Proposed Boat Slips
Sanford Marina on Lake Monroe
Sanford, Seminole County, Florida
Item 1 Unit 1 Unit Rate I Frequency I Unit Quantity I Extension
Field Sampling and Testing
Dissolved Oxygen Meter Day $118.00 - -- _ 1 $118.00
pH / Conductivity Meter _ Day $28.00 - -- 1 $28.00
Turbidity Meter Day $64.00 - -- 1 $64.00
30 hrs for initial sampling; 9 days x
Sr. Engineering Technician Manhour $66.00 4hr /day for fecal /coliform sampling 66 $4,356.00
$4,566.00
Laboratory Testing
BOD Each $28.75 3 @ site, 3 @ background, 1 8 $230.00
replicate @ each
Total N (TKN, NO -N, NO3 -N, Each $73.60 3 @ site, 3 @ background, 1 8 $588.80
Unionized Ammonia) replicate @ each
Total P Each $23.00 3 @ site, 3 @background, 1 8 $184.00
replicate @ each
Oil and Grease Each $86.25 1 @ site, 1 @background, 1 4 $345.00
replicate @ each
FL -PRO Each $97.75 1 @site, 1 @background, 1 4 $391.00
replicate @ each
Total PAH Each $115.00 1 @site, 1 @background, 1 4 $460.00
replicate @ each
Fecal and Coliform Each $46.00 1 @site, 1 @ background over 10 20 $920.00
consecutive days
Hardness Each $17.25 1 @ site, 1 @background, 1 4 $69.00
replicate @ each
Total Arsenic Each $13.80 1 @site, 1 @background, 1 4 $55.20
replicate @ each
Total Cadmium Each $13.80 1 @site, 1 @ background, 1 4 $55.20
replicate @ each
Total Chromium VI Each $40.25 1 @ site, 1 @ background, 1 4 $161.00
replicate @ each
Total Copper Each $13.80 1 @ site, 1 @ background, 1 4 $55.20
replicate @ each _
Total Lead Each $13.80 1 @ site, 1 @ background, 1 4 $55.20
replicate @ each
Total Mercury Each $115.00 1 @site, 1 @ background, 1 4 $460.00
replicate @ each
Total Zinc Each $13.80 1 @site, 1 @background, 1 4 $55.20
replicate @ each
Subtotal $4,084.80
Engineering
Senior Engineer Manhour $141.00 - -- 4 $564.00
Project Engineer Manhour $111.00 - -- 16 $1,776.00
CADD Draftsperson Manhour $57.00 - -- 4 $228.00
Technical Secretary Manhour $46.00 - -- 4 $184.00
Subtotal $2,752.00
TOTAL $11,402.80
F
WORK ORDER TERMS AND CONDITIONS
1. By accepting this Work Order (WO) the Contractor/Vendor /Contractor accepts all of the Terms and
Conditions included herein. The Buyer is the City of Sanford, Florida, hereinafter referred to as the
"City ". The term "City" is used in a broad sense to include its employees, directors, officers, agents,
volunteers, etc.
2. All information referenced is hereby incorporated into the WO. These Terms and Conditions may be
varied only by written amendment signed by the parties. All modifications in performance, including but
not limited to, extensions of time, renewal, or substitution are void absent dually signed amendment by
the parties. Time is of the essence of the lawful performance of the duties and obligations contained in
the Work Order. The Vendor /Contractor agrees that Vendor /Contractor shall diligently and expeditiously
pursue Vendor /Contractor's obligations.
3. Cancellation rights reserved by the City. The City may cancel this WO in whole or in part at any time for
default by written notice to the Vendor /Contractor. The City shall have no liability to the
Vendor /Contractor beyond payment of any balance owing for Material purchased hereunder and
delivered to and accepted by the City prior to the Vendor /Contractor's receipt of the notice of
termination.
4. Terms of shipping are F.O.B. the City's delivery location unless otherwise noted within the terms of this
WO. Regardless of the indicated F.O.B. point, the City does not accept title until the delivery is
acknowledged by an authorized City representative"
5. Prices stated on this WO are firm, all inclusive and consistent with applicable negotiations, bid(s) and /or
quotations. The City is exempt from the Florida Sales and Use Tax and will furnish the
Vendor /Contractor with proof of tax exemption upon request. Extra charges for any purpose will not be
allowed unless explicitly indicated on the WO. This order is hereby cancelled, if pricing is omitted.
6. The Vendor /Contractor warrants that any material or equipment supplied hereunder is new, unused
condition and free from defects in title, workmanship, defects in design and in full compliance with the
specifications defined by the City in the order. The goods or services furnished under this WO are
covered by commercial warranties for such goods or services and that the rights and remedies
provided therein are in addition to and do not limit those available to the City. A copy of these
warranties and all applicable manufacturer's warranties shall be furnished at the time of delivery.
7. The City reserves the right to conduct any inspection or investigation to verify compliance of the goods
and /or services with the requirements of this Work order and to reject any delivery not in compliance If
any deficiency is not visible at the time of delivery the City reserves the right to take and /or require
appropriate corrective action upon the discovery of any deficiency, non - compliance, or defect
8. All tools or property furnished to the Vendor /Contractor by the City shall remain the property of the City,
be subject to removal upon the City's demand, be used only on behalf of the City, be maintained in
good order, and be clearly identified as property of the City. The Vendor /Contractor assumes any and
all liability of whatsoever type or nature for loss or damage to such property.
9. The Vendor /Contractor agrees to comply with all Federal, State of Florida, Seminole County, City laws,
ordinances, regulations, authority and codes and authority having jurisdiction over the purchase.
10. To the fullest extent permitted by law, the Vendor /Contractor shall indemnify, hold harmless and defend
the City, its agents, servants, officers, officials and employees, or any of them, from and against any
and all claims, damages, losses, and expenses including, but not limited to, attorney's fees and other
legal costs such as those for paralegal, investigative, and legal support services, and the actual costs
incurred for expert witness testimony, arising out of or resulting from the performance or provision of
services required under this Agreement, provided that same is caused in whole or in part by the error,
omission, act, failure to act, breach of contract obligation, malfeasance, officers, officials, employees, or
agents. Additionally, the Vendor /Contractor accepts responsibility for all damages resulting in any way
related to the procurement and delivery of goods or services contemplated in this Work order. Nothing
herein shall be deemed to affect the rights, privileges, and immunities of the City as set forth in Section
768.28, Florida Statutes.
11. The Vendor /Contractor shall not assign this WO, any rights under this WO or any monies due or to
become due hereunder nor delegate or subcontract any obligations or work hereunder without the prior
written consent of the City.
WORK ORDER TERMS AND CONDITIONS -Page 2
12. The Vendor /Contractor shall not disclose the existence of this WO without prior written consent of the
City except as may be required to perform this WO.
13. All Material purchased hereunder must be packaged to ensure its security and delivery in accordance
with the City's shipping and packaging specification and good commercial practice. Each package shall
be labeled indicating the addressee of each package or shipment and the applicable WO number. All
shipments shall comply with HAZMAT requirements including, but not limited to, (DOT) regulations
published in 49CFR 1399, OSHA regulations 29 CFR 4999.
14. The Vendor /Contractor shall perform the obligations of this WO as an independent contractor and
under no circumstances shall it be considered as agent or employee of the City.
15. The Vendor /Contractor ensures that its personnel shall comply with reasonable conduct guidelines and
City policies and procedures.
16. After each delivery, the Vendor /Contractor shall provide to the "bill to address" an original, "proper
invoice" (single copy) which includes: a) Vendor /Contractor's name(dba), telephone number, mailing
address; b) City's P.O. Number; c) Date of invoice; d) Shipping date; e) Delivery date; f) Payment
terms; g) Description of goods /services; h) quantity; i) Unit price; j) Extended price; k) Total. The City
has the right to reconcile invoice with the WO and adjust payment accordingly to comply with the WO.
Payment will be made only to the Vendor /Contractor identified on the WO and for received and
accepted goods /services. The City shall have right at any time to set -off any amounts due to the
Vendor /Contractor against any amounts owed to the City by the Vendor /Contractor and shall in the
case of Vendor /Contractor default retain the right to further adjust payments as consistent with the best
interests of the City.
17. Payment of invoices will be in compliance with Chapter 218, Part VII of Florida Statutes, City Ordinance
No. 3029, Purchasing Policy of the City and the stipulations, terms and conditions of this WO. Any cash
discount period will date from receipt of invoice, receipt of actual delivery or date of invoice, which ever
is later.
18. If this WO involves the Vendor /Contractor's performance on the City's premises or at any place where
the City conducts operations, the Vendor /Contractor shall request information from the Purchasing
Manager regarding insurance coverage requirements. In circumstances where insurance is required,
Vendor /Contractor shall provide proofs of insurance required by the City, or City reserves the right to
cancel this Work Order, immediately suspend performance by the Vendor /Contractor at
Vendor /Contractor's expense and prohibit access to City premises until such proofs of insurance is
verified Noncompliance with this item shall place the Vendor /Contractor in default and subject to
disbarment from the City's Vendor /Contractor List.
19. The failure of the city to enforce any provision of this WO, exercise any right or privilege granted to the
City hereunder shall not constitute or be construed as a waiver of any such provision or right and the
same shall continue in force.
20. The Vendor /Contractor shall notify the Purchasing Manager of any inherent hazard and applicable
precautions, protective measures and provide any additional relevant information, including MSDS,
related to the Material being purchased herein.
21. The City shall have the right at no additional charge to use all or portions of material found in the
Vendor /Contractor's applicable literature relevant to the purchase. The Vendor /Contractor agrees to
advise the City of any updated information relative to the foregoing literature and documentation with
timely written notice.
22. A person or affiliate who has been removed from the City's Vendor /Contractor List may not submit a bid
or transact business with the City in excess of Category Two for a period of thirty-six (36) months from
the date of being removed from the City's Vendor /Contractor List.
23. In compliance with 8 U.S.C. Section1324a(e) [Section 274A(e) of the Immigration and Nationality Act
(INA)], the City will not intentionally make an award or upon discovery of a violation will unilaterally
cancel this WO with any contractor who knowingly employs unauthorized alien workers.
WORK ORDER TERMS AND CONDITIONS -Page 3
24. This WO shall be governed by and interpreted in accordance with the laws of the State of Florida. In
any action or proceeding required to enforce or interpret the terms of this Agreement, venue shall be of
the Eighteenth Judicial Circuit in and for Seminole County, Florida